Journal voucher - Bill of exchange journal (form)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts receivable > Journals > Bill of exchange > Draw bill of exchange journal. Click Lines.

–or–

Click Accounts receivable > Journals > Bill of exchange > Protest bill of exchange journal. Click Lines.

–or–

Click Accounts receivable > Journals > Bill of exchange > Redraw bill of exchange journal. Click Lines.

–or–

Click Accounts receivable > Journals > Bill of exchange > Remittance journal. Click Lines.

–or–

Click Accounts receivable > Journals > Bill of exchange > Settle bill of exchange journal. Click Lines.

Use this form to draw, protest, redraw, and settle bills of exchange.

Tasks that use this form

Draw a bill of exchange

Protest a bill of exchange

Redraw a bill of exchange

Remit a bill of exchange

Settle a bill of exchange

Place an Accounts receivable transaction on hold

The following tables provide descriptions for the controls in this form. 

Note

This form may contain workflow buttons. For more information about workflow buttons, see Workflow actions.

Tabs

Tab

Description

Overview

Enter and view overview information about a bill of exchange transaction.

General

Enter and view additional information about a bill of exchange transaction.

Bill of exchange

View details about the payment, bill of exchange, and amount for a bill of exchange transaction.

History

View information about changes that have been made to a transaction and to the journal, when the changes were made, and the users who made them.

Buttons

Button

Description

Post

Open a menu that contains the following items:

  • Post and transfer – Post lines that do not have errors and transfer lines that have errors to a new journal.

  • Post – Post selected lines. If an error exists, no lines are posted and a message is displayed.

Validate

Open a menu that contains the following items:

  • Validate – Verify that the journal lines are ready for posting.

  • Validate voucher only – Verify that the selected journal line is ready for posting.

Financial dimensions

Open a menu with options to open a form where you can select financial dimensions for the main account, offset account, or, if it is necessary, a payment fee account. The menu options that are available depend on the form that you are currently working with.

Approval

Open a menu that contains the following items:

  • Report as ready – Specify that the selected journal line is ready for approval.

  • Approve – Approve the selected journal line.

  • Reject – Reject the selected journal line

Note

This button is available only if journal approval is enabled in the Journal names form for the journal name that you selected in the journal form.

Sales tax

Open the Sales tax transactions form, where you can view or change the calculated tax amounts for the selected transaction.

Functions

Open a menu that contains the following items:

  • Settlement – Open the Settle open transactions form, where you can select transactions for settlement.

  • Generate payments – Open the Generate payments form, where you can create a bill of exchange payment file for the transactions that are settled.

  • Generate remittance – Open the Generate remittance form, where you can create a bill of exchange bank remittance file. This option is available only if you are working with a remittance journal.

  • Cancel bill of exchange document – Open the Cancel bill of exchange document form, where you can cancel the selected bill of exchange if it already has been submitted for bank processing.

  • Journal descriptions – Open the Journal descriptions form, where you can enter descriptions for the journal.

  • Delete journal lines – Open the Delete journal lines form, where you can delete all lines in the journal.

  • Load ledger transactions – Open the Load ledger transactions form, where you can generate ledger accrual transactions based on information in the Accrual schemes form.

Payment status

Open a menu that contains the following items:

  • None – The status of the line at the start of the process.

  • Sent – Select when the payment or check is generated.

  • Received – Select when the bank informs you that it has received a file, if the bank has agreed to inform you about this.

  • Approved – Select when the payment is approved.

  • Rejected – Select when the payment is rejected.

Note

This button is available only if you open the form from a draw bill of exchange journal, redraw bill of exchange journal, or remittance journal.

Payment proposal

Open a menu that contains the following items:

  • Proposal by due date – Select open and approved customer invoice lines that are due for payment, that can yield a cash discount, or that fulfill both of these criteria.

  • Edit payment proposal – Change existing payment proposal lines, print reports for the proposals, and transfer the lines to the payment journal.

Note

This button is available only if you open the form from a draw bill of exchange journal, remittance journal, or settlement journal.

Inquiries

Open a menu that contains the following items:

  • Voucher – Open the Voucher transactions form, where you can view the ledger journal entries for the payment transactions.

  • View marked transactions – Open the Marked for settlement form, where you can view the transactions that will be settled.

  • Balance control – Open the Balance control form, where you can view the balances of each bank account.

  • Payment control – Open the Payment control form, where you can view payment lines by customer account and currency.

  • Remittance files for customers – Open the Remittance files for customers form, where you can view the remittance files that have been generated.

  • Sales tax totals – Open the Sales tax totals form, where you can view the total sales tax amount.

The options that are available depend on the on the posting status of the selected line.

Print

Print reports that are relevant to the journal lines.

Fields

Field

Description

(Balance) Journal

The balance for the journal.

(Balance) Per voucher

The balance for the selected voucher.

(Total debit) Journal

The total debit amount for the journal.

(Total debit) Per voucher

The debit amount for the selected voucher.

(Total credit) Journal

The total credit amount for the journal.

(Total credit) Per voucher

The credit amount for the selected voucher.

Date

Enter or view the posting date for the journal line.

The default entry is the system date, which typically is today's date. If you change the date, the date that you enter is the default date when you create new lines.

Voucher

The voucher number for the transaction.

If the number sequence for the journal name is set to Continuous in the Journal names form, and no user changes are allowed, this field is not available.

Company accounts

Select the legal entity that is associated with the customer for this transaction. If you are using centralized payments, the legal entity that you select here is considered the legal entity of the payment. For more information, see About centralized customer payments.

Account

Select or view the account for the current account type.

Description

Enter a description for the transaction. When you specify an offset account, the same description is used, if no other offset default description is specified.

Note

Alternatively, you can enter the code for the journal description that was created in the Journal descriptions form.

Debit

Enter the debit amount in the currency that is selected in the Currency field.

Credit

Enter the credit amount in the currency that is selected in the Currency field.

Due date

The due date for the invoice. This date is calculated based on the terms of payment for the invoice that is settled with the bill of exchange.

Note

The due date is calculated only if an invoice document is selected for settlement. If a date is not displayed, enter a due date.

Payment status

The payment status of the journal line:

  • None – The payment proposal is generated.

  • Sent – The payment has been generated.

  • Received – The payment has been received by the bank, if the bank has agreed to inform you about this.

  • Approved – The payment is approved.

  • Rejected – The payment is rejected.

Currency

The currency code for the journal line.

Sales tax group

Select or view the sales tax group for the transaction. The default entry is based on the Sales tax group field in the Main accounts - chart of accounts: %1, Customers, or Vendors form, based on the account type.

Item sales tax group

Select or view the item sales tax group for the journal line.

The default entry is based on the Item sales tax group field in the Main accounts - chart of accounts: %1 form. If this field is empty, the item sales tax group comes from the Item sales tax group field in the Sales tax area of the General ledger parameters form.

Note

If the Exempt check box in the Main accounts - chart of accounts: %1 form is selected, no default entry is displayed. You can enter a value.

Calculated sales tax amount

The calculated sales tax amount in the transaction currency.

Actual sales tax amount

The actual or updated sales tax amount for the journal line.

Method of payment

The payment method that is used for the selected bill of exchange.

Payment specification

Specify the payment specification, if any, for the current method of payment.

Protest cause

Select the reason that the bill of exchange is protested:

  • None – The reason is unknown.

  • Not accepted – The customer did not accept the bill of exchange.

  • Not paid – The bank did not pay the bill of exchange, possibly because of not sufficient funds.

Note

This field is available only if you are working with a protest bill of exchange journal.

Settlement type

Displays Designated transactions if one or more specific invoices have been selected for settlement in the Settle open transactions form.

Displays None if the bill of exchange payment will not be settled when it is posted. You can settle the payment later by opening the All customers list page, clicking the Collect tab on the Action Pane, and then clicking Settle open transactions. For more information, see Settle transactions with payments.

Account name

The name of the account.

Offset account name

The name of the offset account.

Release date

To put the transaction on hold until a specified date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

Note

You can clear this field to remove the hold.

Transfer

Select this check box if the transaction is a transfer transaction. The transaction type name is used to identify the transaction type in other parts of the system.

Company accounts

The identifier for the legal entity to post the transaction line to. If the legal entity differs from the legal entity that you are currently working with, the transaction between accounts is posted in the Intercompany accounting form for both legal entities.

Account type

Select the account type:

  • Ledger – Post to the selected account and to the summary account in General ledger.

  • Customer – Post to the selected customer account and to the customer summary account in General ledger.

  • Vendor – Post to the selected vendor account and to the vendor summary account in General ledger.

  • Bank – Post to a specific bank account transaction, if the transaction will be reconciled later.

Sales tax code

Select the sales tax code for the transaction. You must specify a sales tax code if the account is a tax account.

Sales tax direction

If this check box is selected, the sales tax direction for the current journal line in the current voucher is controlled by the selection in the Sales tax direction field in the Main accounts - chart of accounts: %1 form for the ledger account in the Account field on the journal line.

If customer payments are recorded on a voucher together with a fee from the bank, the sales tax direction on the sales tax posting of the fee is determined to be outgoing (Sales tax payable), because customer accounts exist in the current voucher. By selecting the Sales tax direction field on the line with the fee, the sales tax direction will be taken from the main account, and consequently, is set to Sales tax receivable if the sales tax direction is set to Purchase.

Tip

To verify the actual sales tax direction for the journal line, click the Sales tax button.

Sales tax amount

The sales tax amount.

Tax exempt number

Select the tax exempt number for the transaction. For more information, see Tax exempt numbers (form).

Offset-transaction text

Enter a description for the offset account journal entry.

Exchange rate

Select the currency exchange rate that applies to the transaction.

Secondary exchange rate

The secondary exchange rate.

Quantity

Enter the quantity for the current transaction. Use a Current quantity column type to display quantities in the Financial statement form.

Cross rate

The cross rate for the transaction.

Calculation method

The basis for the calculation of the cross rate.

Bank account

Select a bank account.

Bill of exchange number

The number of the printed bill of exchange.

Document

Enter the number or name of the document that is the basis of the transaction.

Document date

Enter or view a date for the document. This date is used together with the terms of payment for the invoice to calculate the due date and cash discount date.

Approved by

The user who approved the transaction.

Approved

If this check box is selected, the transaction has been approved.

Account identification

Select or view the bank account of the recipient.

You can change the bank account only if the payment status is not Sent or Approved.

Reported as ready by

The user who reported the journal as ready.

Approved by

The user who approved the journal.

Rejected by

The user who rejected the journal.

Posted on

The date of the final posting in the journal.

Foreign company accounts

The other legal entity where the voucher also has been posted, if the transaction is an intercompany transaction.

Foreign voucher

The voucher number in the other legal entity, if the transaction is an intercompany transaction.

Transferred on

The transfer date for the transaction.

Transferred by

The user who transferred the voucher.

Transferred to journal

The number of the journal that the transaction was transferred to.

Errors detected

Any error messages for the voucher and the actions that were taken.

See also

Journal header (form)

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