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Accounts payable parameters (form) [AX 2012]

Updated: January 27, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Setup > Accounts payable parameters.

Use this form to set up parameters for Accounts payable. We recommend that you first review all parameters and set them as necessary, especially before you enter or generate vendor invoices, because the parameters determine how the data that is generated by posting the source documents is handled.

You can use this form to do the following:

  • Select among various kinds of functionality.

  • Enter default information that will be used if the information has not been specified at a lower level.

  • Select number sequences for Accounts payable.

The following tables provide descriptions for the controls in this form.

Link

Description

General

Specify settings for purchase orders and vendor accounts.

Updates

Define the rules for updating product receipts.

Invoice

Specify options for invoices and invoice groups.

Invoice validation

Specify options for invoice policies, invoice matching, and invoice validation.

Ledger and sales tax

Specify default values that relate to posting profiles, sales tax posting, and cash flow forecasts.

Promissory notes ES

Select values that are relevant for promissory notes in Spain.

NoteNote

(ESP) This control is available only to legal entities whose primary address is in Spain.

Credit rating

Specify the credit limit type that most of your vendors use.

Settlement

Specify various parameters about settlement. These include whether settlements that were made in product releases earlier than Microsoft Dynamics AX 2.5 can be accessed in closed transaction editing.

AIF

Select the default vendor invoice journal for inbound electronic vendor invoice documents.

Confirmation of product receipt

Select whether three-way matching is required for decentralized product receipt.

Number sequences

Define number sequences for Accounts payable.

Button

Description

Group

Create or update number sequence groups.

Field

Description

Account structure

Select the account structure to use on the Purchase agreement department access form to control access to purchase agreements.

The account structure that you select must include the financial dimension segment by which you control access to purchase agreements. Most often, this will be by department, but some organizations may restrict access to purchase agreements to different entities within their organizations.

For more information, see (FRA) Purchase agreement department access (form) (Public sector). For more information about account structures, see About the Configure account structures form.

NoteNote

This control is available only if all three of the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • The Use French public sector accounting rules check box in the Budget parameters form is selected.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Financial dimension

Select the financial dimension by which you control access to purchase agreements. Most often, this will be department, but some organizations may restrict access to purchase agreements to different entities within their organizations.

For more information, see (FRA) Key tasks: Administer purchase agreements (Public sector).

NoteNote

This control is available only if all three of the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • The Use French public sector accounting rules check box in the Budget parameters form is selected.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

One-time vendor account

Select the vendor account that is used as a template for one-time vendors.

For more information, see One-time vendor account.

Tax exempt number requirement

Select the type of tax exempt number requirement that is appropriate for the legal entity. In certain countries/regions, a tax exempt number must be specified for vendors.

Mandatory tax group

Select this check box to require that a tax group be defined for each new or modified vendor account.

Post product receipt in ledger

Select this check box to post the stock value of physical stock transactions to the ledger when you update a product receipt. If you select this check box:

  • Set up the product receipt account and the product receipt offset account on the Purchase order tab of the inventory Posting form.

  • Select the Post physical inventory check box in the Item model groups form.

Use document date for vendor invoices

Select this check box if you want the vendor invoice and associated tax to use the specified source document date when you post the vendor invoice. Clear this check box to use the date when the invoice is posted, instead.

This option works with the Calculation date type field in the General ledger parameters form. If you select Delivery date in that field, sales tax is calculated by using the sales tax percentage that is valid on the delivery date. However, for invoice lines that are not associated with a purchase order, sales tax is calculated by using the sales tax percentage that is valid on the invoice document date or on the date when the invoice is posted, depending on the selection in the Use document date for vendor invoices check box.

For more information, see Use document date for vendor invoices.

Default settlement type for credit notes

Select the standard settlement type to use when you create a credit note in the Purchase order form.

For more information, see About settlement type for credit notes.

Post to charge account in ledger

Select this check box to post to a charge account in the ledger.

Credit note as correction

Select this check box to post a credit note as a correction in the ledger. The ledger transaction is posted on the same side as an invoice, but with a negative sign (reverse entry).

This check box indicates only the default method of posting a credit note. You can change the value when you update a credit note.

Check the invoice number used

Select how duplicate invoice numbers per vendor will be handled when invoices are entered or received through a web service. The invoices from the web service are compared with the invoice numbers of the invoices that have already been posted.

  • Reject duplicate – If an existing invoice number is entered on a new invoice, a message will be displayed and the invoice number cannot be saved.

  • Reject duplicates within fiscal year – If an invoice number that exists in the current fiscal year is entered on a new invoice, a message will be displayed and the invoice number cannot be saved.

  • Accept duplicates – If an existing invoice number is entered on a new invoice, a new invoice that has the same invoice number can be saved.

  • Warn in case of duplicates – If an existing invoice number is entered on a new invoice, an icon will be displayed in the Vendor invoice form. You can view a message about the duplicate invoice by clicking the Error text button.

Tax exempt number requirement

Select the countries/regions where a tax exempt number is required before invoices can be posted.

Use vendor invoice reference number validation

Select this check box to use vendor invoice reference number validation.

NoteNote

(FIN) This control is available only to legal entities whose primary address is in Finland.

Apply the credit invoicing layout to vendor invoice reports

Select this check box to print invoice information on credit notes for vendor invoices. The invoice information includes the original invoice number, original invoice amount, and original sales tax amount, and the reason for the correction.

NoteNote

This field is available only if the Multiple countries/regions and Credit invoicing configuration keys are selected.

Require document date on vendor invoice

Select the system response if a document date is not specified on a vendor invoice. The document date cannot be after the posting date.

  • None – No warning or error message is displayed.

  • Error – An error message is displayed.

  • Warning – A warning message is displayed.

NoteNote

(ITA) This control is available only to legal entities whose primary address is in Italy.

Use vendor name associated with tax exempt number when invoicing

If this check box is selected, the vendor name is taken from the tax exempt table when a vendor invoice is printed. You can see the tax exempt information in the Tax exempt numbers form. (Click General ledger > Setup > Sales tax > External > Tax exempt numbers.)

NoteNote

(ESP) This control is available only to legal entities whose primary address is in Spain.

Check for W-9 form

Select this check box to verify that all vendors have submitted a W-9 form. If a vendor has not submitted a W-9 form, a warning message will be displayed when you create or update an invoice for the vendor. To exclude a vendor from this W-9 form verification, clear the Check for W-9 check box in the Vendors form.

NoteNote

(USA) This control is available only to legal entities whose primary address is in the United States.

Activate invoice payment groups

Select this check box to let users add invoices to payment groups. Users can group invoices by a common code so that if one invoice in the payment group is settled, the other invoices in the group are included in the same settlement.

NoteNote

You cannot clear this check box if any invoices are added to a payment group. You first must settle the invoices that are added to the payment group, or remove the payment group code from the invoices. For more information, see Add invoices to payment groups.

Use invoice groups for this company

Select this check box to let users add vendor invoices to invoice groups.

NoteNote

You cannot clear this check box if any invoices currently are part of an invoice group. You first must post those invoices, or remove the invoice group code from the invoices. For more information, see Add invoices to invoice groups.

Default code for invoice groups

Select the default invoice group code to use for new invoices. This code will be added to invoices when they are created, but users can change this code for individual invoices.

  • User name – Use the name of the user who creates the invoice.

  • Date – Use the current date.

  • Custom – Use a custom code. If you select this option, you must enter a value in the Custom code for invoice groups field.

Custom code for invoice groups

Enter the custom code to use for invoice groups. This field is available, and is required, only if Custom is selected in the Default code for invoice groups field. Users can change this code for individual invoices.

Custom code for web service invoices

Enter the custom code to use for invoices that are created by a web service. This field is required if the Use invoice groups for this company check box is selected.

Enable invoice matching validation

Select this check box to activate invoice matching and vendor invoice policies. This lets you:

  • Specify other invoice matching parameters in this form.

  • Set up net unit price tolerance percentages in the Price tolerances form. These tolerances are used to identify discrepancies between purchase order line prices and invoice line prices.

  • View the Match variance indicator in the Vendor invoice form.

  • View matching discrepancies in the Invoice matching details form.

  • Apply vendor invoice policies to invoices that are entered in the Vendor invoice form. This includes invoices that are entered through the vendor self-service portal.

For more information, see About Accounts payable invoice matching, Set up Accounts payable invoice matching, and Key tasks: Vendor invoice policies.

If this check box is selected, the expected prices, expected totals, and expected charges for an invoice are saved when the invoice is approved for posting with matching discrepancies, or when the invoice is posted.

This field is available only if the Invoice matching configuration key is selected.

Post invoice with discrepancies

Select whether to post invoices that include invoice matching discrepancies or policy violations:

  • Allow with warning – Display a message and allow the invoice to be posted.

    To use vendor invoice policies in combination with workflow, select this option.

  • Require approval – Require approval before the invoice can be posted.

    To use vendor invoice policies without workflow, select this option.

    To approve the posting of an invoice that has matching discrepancies or policy violations, select the Approve posting with matching discrepancies check box in the Invoice matching details form.

This field is available only if the Enable invoice matching validation check box is selected.

Match invoice totals

Select this check box to match actual invoice totals with expected totals, based on purchase order information. For more information, see About Accounts payable invoice matching and Resolve invoice totals invoice matching discrepancies.

This field is available only if the Enable invoice matching validation check box is selected.

Display invoice totals match icon

Select when to indicate that an invoice totals matching discrepancy exists.

  • If greater than tolerance – Display a warning icon if the variance exceeds the tolerance by a positive amount. If the variance exceeds the tolerance by a negative amount, so that the actual invoice totals are less than the expected invoice totals, the variance is not considered a matching discrepancy.

  • If greater than or less than tolerance – Display a warning icon if the variance exceeds the tolerance by a positive or negative amount.

For example, if the tolerance is 5 percent and the total invoice amount of the purchase order is 100.00, a price match icon is shown if the total invoice amount on the invoice exceeds 105.00. If you select If greater than or less than tolerance, an icon is also shown if the invoice amount is less than 95.00.

This field is available only if the Match invoice totals check box is selected.

Invoice totals tolerance percentage

Enter the percentage variance that you will accept. For more information, see About Accounts payable invoice matching.

For information about how to override the invoice totals tolerance percentage for a specific vendor, see Define invoice totals matching tolerances for vendors.

This field is available only if the Match invoice totals check box is selected.

Line matching policy

Select whether to match price or price and quantity information for line items on invoices. For more information, see About Accounts payable invoice matching.

  • Three-way matching – Match the price information on the purchase order to the price information on the invoice. Also match the quantity information on the selected product receipts to the quantity information on the invoice.

  • Two-way matching – Match the price information on the purchase order to the price information on the invoice.

  • Not required – No price or quantity matching is performed.

The selection in this field is the default line matching policy that will be used for the legal entity that you are working with. You can override the line matching policy for vendors, items, or vendor and item combinations in the Matching policy form. You can override the line matching policy for purchase order lines in the Purchase order form.

This field is available only if the Enable invoice matching validation check box is selected.

Allow matching policy override

Select the type of change that can be made when you override the legal entity line matching policy in the Matching policy form or the Purchase order form. For more information, see Matching policy (form) and Purchase order (form).

  • Higher than company policy – Apply a more comprehensive type of matching than is selected in the Line matching policy field. For example, assume that the legal entity line matching policy is set to Two-way matching. You can change the line matching policy to Three-way matching for a vendor, item, vendor and item combination, or purchase order line. An error message is displayed if you try to change the matching policy to Not required for a vendor, item, vendor and item combination, or purchase order line.

  • Lower or higher than company policy – Apply any type of line matching policy, regardless of the selection in the Line matching policy field. For example, assume that the legal entity line matching policy is set to Two-way matching. You can change the line matching policy to Three-way matching or Not required for a vendor, item, vendor and item combination, or purchase order line.

This field is available only if the Enable invoice matching validation check box is selected.

Display unit price match icon

Select when to indicate that a unit price matching discrepancy exists.

  • If greater than tolerance – Display a warning icon if the variance exceeds the tolerance by a positive amount. If the variance exceeds the tolerance by a negative amount, so that the actual invoice totals are less than the expected invoice totals, the variance is not considered a matching discrepancy.

  • If greater than or less than tolerance – Display a warning icon if the variance exceeds the tolerance by a positive or negative amount.

For example, if the tolerance is 5 percent and the purchase order unit price is 10.00, a price match icon is shown if the invoice unit price exceeds 10.50. If you select If greater than or less than tolerance, an icon is also shown if the invoice unit price is less than 9.50.

This field is available only if the Enable invoice matching validation check box is selected.

Match price totals

Select the type of tolerance to use for matching the total on purchase order lines with the total on invoice lines. Price totals matching can be used with either two-way matching or three-way matching. For examples, see About Accounts payable invoice matching.

  • None – Do not match price totals.

  • Percentage – Compare the unmatched price total to a percentage that you enter.

  • Amount – Compare the unmatched price total to an amount that you enter, in the accounting currency.

  • Percentage and amount – Compare the unmatched price total to a percentage and an amount that you enter. Show the variance as a discrepancy only if the absolute value of the variance is greater than the tolerance percentage, the tolerance amount (sometimes referred to as a not-to-exceed amount), or both.

This field is available only if the Enable invoice matching validation check box is selected.

Purchase price total tolerance percent

Enter the percentage of variance that you will accept. The variance is calculated on the invoiced net amounts for a purchase order line and the purchase order line net amount. For more information, see About Accounts payable invoice matching, Resolve net unit price invoice matching discrepancies, and Resolve price totals invoice matching discrepancies.

This field is available only if Percentage or Percentage and amount is selected in the Match price totals field.

Purchase price total tolerance

Enter the amount of variance that you will accept. The variance is calculated on the invoiced net amounts for a purchase order line and the purchase order line net amount. For more information, see About Accounts payable invoice matching, Resolve net unit price invoice matching discrepancies, and Resolve price totals invoice matching discrepancies.

This field is available only if Amount or Percentage and amount is selected in the Match price totals field.

Display price total match icon

Select when to indicate that a price totals matching discrepancy exists.

  • If greater than tolerance – Display a warning icon if the variance exceeds the tolerance by a positive amount. If the variance exceeds the tolerance by a negative amount, so that the actual invoice price totals are less than the expected invoice price totals, the variance is not considered a matching discrepancy.

  • If greater than or less than tolerance – Display a warning icon if the variance exceeds the tolerance by a positive or negative amount.

For example, if the tolerance is 5 percent and the purchase order price total is 10.00, a price match icon is shown if the invoice price total exceeds 10.50. If you select If greater than or less than tolerance, an icon is also shown if the invoice price total is less than 9.50.

This field is available only if a value other than None is selected in the Match price totals field.

Match charges

Select this check box to compare expected charges based on purchase orders with actual charges on invoices. For information about how to trace charges matching errors, see Account for vendor invoice variance due to charges.

For example, you want to plan for expected freight costs, so that users enter the expected freight costs as charges on purchase orders. To help control the actual freight costs, you use charges matching. Users can make sure that the variance between the expected charges and the actual charges is within the acceptable tolerances that have been set up for the legal entity.

This field is available only if the Enable invoice matching validation check box is selected.

Display charges match icon

Select when to indicate that a charges matching discrepancy exists.

  • If greater than tolerance – Display a warning icon if the variance exceeds the tolerance by a positive amount. If the variance exceeds the tolerance by a negative amount, so that the actual invoice totals are less than the expected invoice totals, the variance is not considered a matching discrepancy.

  • If greater than or less than tolerance – Display a warning icon if the variance exceeds the tolerance by a positive or negative amount.

For example, the tolerance is 5 percent and the expected charge based on the purchase order is 10.00. A charges match icon is shown if the actual charge exceeds 10.50. If you select If greater than or less than tolerance, an icon is also shown if the charge is less than 9.50.

This field is available only if the Match charges check box is selected.

Charges tolerance percentage

Enter the percentage of variance that you will accept. The variance is calculated on the charges for a purchase order compared with the charges for the corresponding invoice. If the charge is calculated per piece, the calculation is based on the invoice quantity.

For information about how to override the charges tolerance percentage for a specific vendor, see Define matching tolerances for charges codes.

This field is available only if the Match charges check box is selected.

Posting profile

Select the default vendor posting profile. A posting profile must be specified for every update of a vendor transaction.

Posting profiles are created in the Vendor posting profiles form. For more information, see Vendor posting profiles (form).

Primary receipt posting

Select whether the primary receipt posting is attached to the item or to the vendor.

For more information, see Primary receipt posting.

Primary discount posting

Select whether the primary discount posting is found on the item or on the vendor when line discounts are posted.

For more information, see Primary discount posting.

Promissory notes

Select the posting profile for promissory notes.

Remit promissory note

Select the posting profile for remitting promissory notes.

Invoice remit

Select the posting profile for invoice remit.

Warn if payment proposal uses multiple methods of payment

Select this check box to receive a warning when a payment proposal returns more than one method of payment on the same journal line.

Sales tax on prepayment journal voucher

Select this check box to deduct sales tax from payments with prepayment journal vouchers.

Posting profile with prepayment journal voucher

Select a posting profile to indicate the summary account to which paid prepayment journal vouchers and the sales tax of prepayment journal vouchers are posted. The sales tax is calculated only if the Sales tax on prepayment journal voucher check box is selected. If you do not select a value in this field, the posting profile for the vendor account will be used. For more information about prepayments and the prepayment journal vouchers, see About prepayments and prepayment journal vouchers.

Posting profile with prepayment

Select a posting profile to use when prepayments are posted. For more information about prepayments and the prepayment journal vouchers, see About prepayments and prepayment journal vouchers.

Period between delivery and invoicing

Select payment terms that correspond to the standard period between a purchase order delivery and vendor invoicing.

Invoicing period

Select the value that represents the interval between the transaction date of future purchases (budget lines and open purchase orders) and the expected invoicing date from vendors. For example, if vendors usually send invoices three days after delivery, select payment terms such as Net+3 days.

Terms of payment

Select payment terms that indicate the standard time interval from the invoice date to the date when the invoice payment is due.

For more information, see Terms of payment.

Settle period

Select payment terms that indicate the standard date interval between the due date and the date of payment.

For more information, see Settle period.

Settle account

Select the default liquidity account to use for vendor payments in cash flow forecasts. This account is used unless you selected a specific settle account in the Settle account field in the Vendor posting profiles form for the posting profile for future transactions.

TipTip

Select the liquidity account (bank account) that you usually use to make payments to vendors. If you calculate currency requirements, enter this account as a liquidity account in the Liquidity form.

Allocation key

Select the allocation key to use to reduce the effect of the budget on the cash flow forecast, according to purchase orders.

For more information, see Allocation key.

Time of sales tax posting

Select whether sales tax will be posted when invoices are registered or when they are approved.

Intra-community VAT

Select this check box to use the Spanish Intra-Community value added tax (VAT) feature.

NoteNote

(ESP) This control is available only to legal entities whose primary address is in Spain.

Keep sales tax adjustments for PO invoices

Select this check box to preserve overrides to sales tax amounts on vendor invoices. For example, you might select this check box if you always use the sales tax amount that is provided by the vendor, instead of the calculated sales tax amount that is based on the purchase order.

If this check box is selected and no overrides are entered, the sales tax amount depends on the selection in the Sales tax direction field in the Sales tax transactions form. If the Sales tax receivable option is selected, and if the Ignore calculated sales tax check box in the Vendor invoice form is selected, the sales tax amount is 0.00. If the Sales tax receivable option is not selected, or if the Ignore calculated sales tax check box is not selected, the calculated sales tax amount is used.

If this check box is selected and the invoice is created by a service, the Ignore calculated sales tax check box in the Vendor invoice form is automatically selected.

If the Keep sales tax adjustments for PO invoices check box is not selected, the Ignore calculated sales tax check box is not available in the Vendor invoice form. Also, if a vendor invoice is changed, sales taxes might be recalculated, even if actual sales tax amounts have been overridden.

Validations on promissory notes journals

Select this check box to validate the tax exempt number for the vendor when you add and fulfill lines in a promissory note settlement journal.

If this check box is not selected, and if Domestic + EU member states is selected in the Tax exempt number requirement field, the tax exempt number is not validated.

NoteNote

(ESP) This control is available only to legal entities whose primary address is in Spain.

Date treatment (promissory notes journals)

Select this check box to clear the Minimum date field when you create payment proposals for draw promissory note journals and remittance journals. As a result, the due date is used as the transaction date, even if the due date is before the system date.

If this check box is not selected, the system date is the default date in the Minimum date field.

NoteNote

(ESP) This control is available only to legal entities whose primary address is in Spain.

Confirming invoices treatment

Select this check box to create a separate line for each invoice number when you create payment proposals for remittance journals and settle promissory note journals. Separate lines are created, regardless of the selection in the Period field for the method of payment. You can then verify each invoice amount that is represented in the journal.

If this check box is not selected, journal lines can include amounts for multiple invoices, depending on the selection in the Period field.

NoteNote

(ESP) This control is available only to legal entities whose primary address is in Spain.

Credit limit type

Select the type of credit limit check that is performed when a purchase order is updated.

For more information, see Credit limit type.

Automatic settlement

Select this check box to automatically settle open invoices when a payment or credit note is updated.

For more information, see Automatic settlement.

Cash discount administration

Specify whether an obtainable cash discount is regarded as a payment on account or is lacking payment when an invoice is settled. This setting is used when the settled payment amount, which includes the cash discount, does not equal the invoice that is being settled.

  • Unspecific – The cash discount difference is handled in the following ways:

    • If the applicable cash discount is posted in the same legal entity as an overpayment, the cash discount amount is adjusted by the amount of the overpayment.

    • If the applicable cash discount is posted in a different legal entity than the overpayment is, the customer cash discount account that is specified in the Accounts for automatic transactions form is used. (Click General ledger > Setup > Posting > Accounts for automatic transactions.)

    • If the applicable cash discount is for an underpayment, the customer cash discount account that is specified in the Accounts for automatic transactions form is used.

    • If there are multiple cash discounts, for example if an overpayment is settled with multiple invoices, the adjustment to the discount is from the invoice that was most recently settled to the first discount. The first discount is used when there are multiple discount levels. For example, if the invoice is paid in five days, the vendor allows a 10% discount; if the invoice is paid in 15 days, the vendor allows a 6% discount. The overpayment is adjusted for the first discount, which is 10%.

  • Specific – Use the customer cash discount account that is specified in the Accounts for automatic transactions form.

Maximum penny difference

Specify the maximum penny difference between a payment and the total of an optional number of invoices when vendor invoices are settled. If the penny difference is equal to or less than the penny difference that is specified in this field, the penny difference is posted automatically to the penny difference ledger account that is specified in the Accounts for automatic transactions form.

Maximum overpayment or underpayment

Enter the amount that is accepted for overpayment or underpayment. If you enter an amount, a message is displayed when an overpayment or underpayment that exceeds this amount is posted.

For more information, see Maximum overpayment or underpayment.

Calculate cash discounts for partial payments

Select this check box to allow discounts to be automatically calculated for partial payments.

  • If this check box is selected and a user changes the value in the Amount to settle field in the Settle open transactions form, the discount is automatically calculated and is displayed as the default entry in the Cash discount amount to take field.

  • If this check box is not selected and a user changes the value in the Amount to settle field in the Settle open transactions form, the default entry in the Cash discount amount to take field is 0 (zero).

This check box is used with the Normal option in the Use cash discount field in the Settle open transactions form. If this check box is selected, the discount is taken when the Normal option is used. When you select Always, the cash discount is always taken, without regard for this field. When you select Never, the cash discount is never taken, without regard for this field.

For more information, see About partial vendor payments.

Calculate cash discounts for credit notes

Select this check box to allow discounts to be automatically calculated for credit notes. In Accounts payable, a credit note transaction is a negative transaction that has a value in the Invoice field in the Journal voucher form for an invoice journal.

  • If this check box is selected and a credit note is entered in the Settle open transactions form, the discount is automatically calculated and is displayed as the default entry in the Cash discount amount to take field.

  • If this check box is not selected and a credit note is entered in the Settle open transactions form, the default entry in the Cash discount amount to take field is 0 (zero).

This check box is used with the Normal option in the Use cash discount field in the Settle open transactions form. If this check box is selected, the discount is taken when the Normal option is used. When you select Always, the cash discount is always taken, without regard for this field. When you select Never, the cash discount is never taken, without regard for this field.

For more information, see About partial vendor payments.

Discount offset accounts

Select the account to offset when cash discounts are applied. This is the default setting to use for new cash discount codes.

  • Use Main account for vendor discounts – Offset the Main account for vendor discounts account that is specified in the Cash discounts form.

  • Accounts on the invoice lines – Offset the account or accounts that are specified on the invoice line.

For more information, see Cash discounts (form).

NoteNote

This control is available only if the Public Sector configuration key is selected.

Edit pre-version 2.5 settlements

Select this check box to allow for settlements that were made in product releases earlier than Microsoft Dynamics AX 2.5 to be referred to in closed transaction editing.

Journal name

Select the default invoice journal for inbound electronic vendor invoice documents.

Include three-way match

Select this check box to enable decentralized product receipt that requires three-way matching for purchase order lines.

NoteNote

For this setting to apply, you must set the Matching policy field to Three-way matching on the purchase order line.

Reference

The reference keys for which a number sequence can be selected.

Number sequence code

Select a number sequence that is associated with the reference.

You can define number sequence codes in the Number sequences form.

Sales tax book section

Select the sales tax book section that stores the transactions of the reference key.

NoteNote

(ITA) This control is available only to legal entities whose primary address is in Italy.

Reuse numbers

Select this check box if you want the selected reference to follow the number sequence that is specified for another reference.

Use same number as

If the Reuse numbers check box is selected, this field contains the reference key from which number sequences are copied.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).
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