Journal voucher - Fixed assets (form)

Article
05/05/2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Fixed assets > Journals > Fixed assets. Select or create a fixed asset journal and then click Lines.

Use this form to create and post fixed asset transaction lines. You can create many lines at the same time by creating proposals, retrieving transactions, or generating accruals. You can also modify the lines before you post them.

You can post a line for a derived value model that is associated with a value model that has the same posting layer as the journal, even if the derived value model has a different posting layer. For this line, enter the name of the derived value model and the amount on the Value models tab.

Task that uses this form

Post fixed asset journals

Navigating the form

The following tables provide descriptions for the controls in this form.

Note

This form may contain workflow buttons. For more information about workflow buttons, see Workflow actions.

Tabs

Tab	Description
Overview	Create and view the fixed asset transaction lines. The transaction type, fixed asset account, and value model are used to determine the posting profile and the ledger account for the transaction.
General	Enter or view additional information about the journal line that is selected on the Overview tab.
Value models	Select the derived value model, if one has been set up for the value model that is indicated on the General tab, and then enter the amount in the transaction currency.
Depreciation books	Select the depreciation book, if one has been set up, and enter an amount in the transaction currency.
History	View the history of the journal line that is selected on the Overview tab.
Zakat	View or modify Zakat information for fixed assets. Note (SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

Buttons

Button	Description
Post	Open a menu that contains the following items: Post – Post the journal lines. If an error exists, no lines are posted and a message is displayed. Post and transfer – Post lines that do not have errors and transfer lines that have errors to a new journal. Note If you try to post a line that causes the net book value of the value model to be higher than the sum of all acquisition and acquisition adjustment transactions, a message is displayed. However, a message is not displayed for the acquisition and acquisition adjustment transaction types.
Validate	Select Validate or Validate voucher only to verify that the selected journal lines are ready for posting.
Financial dimensions	Open a menu with options to open a form where you can select financial dimensions for the main account, offset account, or, if it is necessary, a payment fee account. The menu options that are available depend on the form that you are currently working with.
Functions	Open a menu that contains the following items: Delete journal lines – Delete all lines in the journal. Journal descriptions – Create default descriptions for the journal. Retrieve fixed asset transactions – Select which transactions to move to the journal Transfer budget – Open the Create budget transfer form, in which you can transfer a budget amount from one financial dimension value to another.
Proposals	Open a menu with the following items, which you can use to create various kinds of journal lines that have a status of Open for the following fixed asset transactions: Acquisition proposal – Create journal lines for a fixed asset or fixed asset group. Acquisition adjustment proposal – Create journal lines to create an adjustment for the fixed asset or fixed asset group. Depreciation proposal – Create journal lines for the periodic depreciation of eligible fixed assets. Consumption depreciation – Create depreciation lines for fixed asset value models. Revaluation proposal – Create revaluation lines for fixed asset value models that are attached to a revaluation group. Revenue recognition of reserves – Create journal lines for recognizing revenue and dissolving reserves that were created when fixed assets were sold for a profit. Extraordinary depreciation proposal – Create extraordinary depreciation lines for fixed asset value models or depreciation books that have an extraordinary depreciation profile. You can modify the default transaction description and you can modify or delete the lines that are created from proposals.
Inquiries	Make various inquiries that depend on the posting status of the selected invoice line. Before you post the line, click Balance control to view the balances of each bank account. After you post the line, click Voucher to view the resulting transactions. Click Budget check errors or warnings to open the Budget check errors or warnings form, in which you can view the result of a budget check.
Print	Print reports about the journal lines.

Fields

Field	Description
(Balance) Journal	The balance for the journal.
(Balance) Per voucher	The balance for the selected journal line.
(Total debit) Journal	The total debit amount for the journal.
(Total debit) Per voucher	The debit amount for the selected journal line.
(Total credit) Journal	The total credit amount for the journal.
(Total credit) Per voucher	The credit amount for the selected journal line.
(Budget check results) Per voucher	Budget checking is available when budget control is turned on and accounting journals are enabled for budget control. The icons that are displayed identify the result of budget checking. A red X indicates that the budget check failed, a yellow triangle indicates that the budget check passed with warnings, and a green check mark indicates that the budget check passed. For more information, see About budget control.
Date	View or enter the posting date. If you change the date, the new date is displayed for each line that is created. If you cannot post because of a problem with a date, you can verify that an open period exists in the Fiscal calendars form for the fiscal calendar that is used with the transaction. For more information, see Key tasks: Fiscal calendars, fiscal years, and periods. Note If the Accept duplicates option is not selected in the Check for voucher used field in the General ledger parameters form, and a voucher contains more than one line, when you change the date on one line, that date is the posting date for all the lines of the voucher. If the New voucher field in the Journal names form is set to Manual or One voucher number only, and the Check for voucher used field in the General ledger parameters form is set to Accept duplicates, you can use the same voucher number on different transaction dates.
Transaction date	The posting date when the legal entity is notified of the transaction. Note (ITA) This control is available only to legal entities whose primary address is in Italy, and if the Transaction date reference to competence date check box is selected in the General ledger parameters form.
Transaction type	Enter or view the type of transaction for the fixed asset transaction. For more information, see the following topics: About fixed asset acquisitions About depreciation Create revaluation adjustments for fixed assets About fixed asset disposal About fixed asset reserves
Account	Enter or view the fixed asset number.
Value model	Select or view a value model for the fixed asset. Only value models that might apply to the asset are displayed. For example, value models that have a status of Sold or Scrapped are not available for additional transactions. Only value models that are set up for the posting layer of the journal are available. For example, if the journal is set up for taxes, only value models that are set up for taxes are available.
Description	Enter a description for the transaction. When you specify an offset account, the same description is used if no other offset description is specified. You can also select a journal description that was created in the Journal descriptions form.
Debit	Enter the debit amount in the default currency.
Credit	Enter the credit amount in the default currency.
Offset account type	Select the offset account type.
Offset account	Enter or view the account for the current offset account type. Note You can set up a default offset account in the Main accounts - chart of accounts: %1 form to be displayed in this field. You can also set up a default offset account in the Offset account field in the Vendors form, if the Offset account type is Vendor.
Account name	The name of the account for the selected journal.
Offset account name	The name of the offset account for the selected journal.
Release date	To put the transaction on hold until a specific date, enter that date. You still can modify the transaction, and it can be posted on or after this date. If this field is blank, the transaction can be posted at any time. Note You can clear this field to remove the hold.
Voucher	The voucher number for the transaction. You can set up voucher series in the Number sequences form.
Currency	When you are posting in a currency other than the default currency, specify the currency that you are using.
Exchange rate	The currency exchange rate that applies to the transaction. The default rate is set up in the Currency exchange rates form, but you can change it. The exchange rate is expressed as the number of units of the foreign (non-accounting) currency that is indicated in the Quotation unit field in the Currency exchange rates form.
Company accounts	The identifier for another legal entity, if this is an intercompany transaction.
Offset company accounts	Enter the identifier for the legal entity for the offset transaction.
Offset-transaction text	If a description other than the description that is entered in the Description field should be used, enter it here.
Reason code	Select the reason for the transaction. Note The reason code requirements that are set up in the Fixed assets parameters form determine whether a reason is required. For more information, see About financial reason codes.
Reason comment	Enter a reason description. If you select a reason code before you enter a reason comment, the default comment that is set up for the reason code is displayed. You can change the comment.
Consumption units	The quantity the of consumption units that are set up for consumption depreciation.
Cross rate	The cross rate for the two exchange rates.
Calculation method	The basis for the calculation of the cross rate.
Value model	The identifier of the derived value model.
Amount in transaction currency	The amount in the transaction currency for the derived value model.
Depreciation book	The identifier of the derived depreciation book.
Amount in transaction currency	The amount in the transaction currency for the derived depreciation book.
Reported as ready by	The user who reported the journal as ready.
Approved by	The user who approved the journal
Rejected by	The user who rejected the journal.
Posted on	The posting date of the final journal entry.
Errors detected	The error messages that relate to the transaction, if any.
Transferred on	The transfer date for the transaction.
Transferred by	The user who transferred the voucher.
Transferred to journal	The number of the journal that the transaction was transferred to.
File generated on	The date that the payment file was generated.
Zakat sales type	Select a Zakat sales type: Sales – Select for a purchase order that is raised for a non-project. Projects – Select for a purchase order that is raised for a project. Other – Select for a purchase order that is raised for any other Zakat sales type. Note (SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.
Project ID	Select the project ID of the transaction. This field is available only if you select Projects in the Zakat sales type field. Note (SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.
Sales order	Select the sales order. This field is available only if you select Sales in the Zakat sales type field. Note (SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.
Subcontractor	Select a subcontractor for the Zakat transaction. This field is available only if you select Sales or Projects in the Zakat sales type field. Note (SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.
Contract number	Select a contract number. Note (SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.
Asset group	Select a Zakat asset group. Note (SAU) This control is available only to legal entities whose primary address is in Saudi Arabia.

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