Tracking time in Project Server 2007

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Topic Last Modified: 2017-01-23

This topic describes how time is tracked in Microsoft Office Project Server 2007.

New time-tracking features in Project Server 2007

At the end of a day, week, or pre-determined time period, employees are responsible for submitting their hours for approval. In addition to the work the employees are tasked to complete, the hours that employees submit may include time the person did not work because of a sick day or vacation. For employees, this comprehensive list of items equates to their time card on projects, administrative items, and unclassified activities. For employers, the list shows how and where employees are utilized in regard to responsibilities and labor.

In Microsoft Office Project Server 2003, the My Tasks page is also a timesheet. Time is entered for Administrative Projects and Scheduled Projects; for example, actual work is entered for non-working tasks, vacation, and scheduled tasks in the My Tasks page. During the lifecycle of a project, tasks are updated to the project plan. The project plan also offers a potential for additional scheduling, particularly for non-working tasks.

Timesheets in Office Project Server 2007 is a new way for Microsoft Office Project users to report their progress and submit their hours for approval. The My Tasks page contains a list of scheduled project task assignments, and employees can enter their progress. The Timesheets can also contain assignments.

Timesheets in Office Project Server 2007 offers the following array of features that enable users to record their productivity:

  • Four types of timesheets to track utilization.

  • Distinct list that shows Administrative Time and scheduled tasks. Administrative Time, such as vacation or sick leave, is updated as a Calendar Exception. Scheduled Tasks are updated to the project plan.

  • Billing classification for items in the timesheet.

  • Overtime and non-billable work entry.

  • Additional line items added to a timesheet.

  • Utilization status and total labor for each timesheet period.

Each organization uses Office Project Server 2007 features to define its own process for tracking labor. The organization decides how often progress is reported, what tasks are tracked, who approves time entries, and other issues regarding updating project data. These tasks should be completed during the Envisioning and Planning phases of the pilot deployment to enable the Administrator to configure Project Server to meet these needs.

Before team members can track their utilization and submit their time for approval, the timesheet feature must be configured with the following:

  • Timesheet periods.

  • Timesheet classifications.

  • Administrative Time categories.

  • Timesheet settings and defaults.

  • Timesheet creation in the Timesheet List.

  • Timesheet and Administrative Time submittal for approval.

The topics in this chapter discuss how these administrative tasks enable and affect the time tracking progress, how to configure Office Project Server 2007 to support the organization’s processes, and how the Timesheet List can be customized and modified by the end user.