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Manage the Administrative Tasks List (Windows SharePoint Services)

SharePoint 2007

Updated: February 7, 2008

Applies To: Windows SharePoint Services 3.0

Updated: 2008-02-07

Before you perform this procedure, confirm that:

Manage the Administrator Tasks list

Use these procedures to edit items in the Administrator Tasks list, create a new administrator task, or create an alert for an administrator task.

Edit an item in the Administrator Tasks list

  1. On the Home page of Central Administration, click Administrator Tasks.

  2. On the Administrator Tasks page, click the task you want to edit.

  3. On the task page, click Edit Item.

  4. To update the status of the task, choose a new status from the Status list.

    NoteNote:

    If you set the Status to Completed, the task is no longer visible in the Administrator Tasks list on the Central Administration Home page.

  5. To assign the task to another user, you can type a name in the Assigned To box, or you can use the People Picker to search for people and groups from the directory service.

  6. To specify a percent complete for the task, type a number in the % Complete box.

  7. To add or edit the Due Date, enter a due date in the box, or use the date picker to select a date. Use the drop-down lists to specify hour and minutes.

  8. Click OK.

Create a new administrator task

  1. On the Home page of Central Administration, in the Administrator Tasks section, click Add new task.

  2. On the Administrator Tasks: New Item page, in the Title box, type a title for the task.

  3. In the Action section, type the URL for the page that is related to the task, and then type a description for the link.

  4. In the Description box, type a description of the task.

  5. In the Order box, type a number to specify what order in the Administrator Tasks list the task should appear. You may leave this field empty.

  6. From the Status list, select a status for the task. The default for this field is Not Started.

  7. In the Assigned To box, type the user name of the person to whom you want to assign the task. You may leave this field empty.

  8. In the Associated Service box, type the name of service to which the task is related. You may leave this field empty.

    NoteNote:

    The System Task check box is used to indicate that a task was created by Windows SharePoint Services 3.0, and not by a user. You may leave this field empty.

  9. In the % Complete box, enter a number that represents the percentage completed for this task. You may leave this field empty.

  10. In the Start Date box, enter a start date, or use the date picker to select a date. Use the drop-down lists to specify hour and minutes. By default, the date is set to the current date. You may leave these fields empty.

  11. In the Due Date box, enter a due date, or select a date form the calendar. Use the drop-down lists to specify hour and minutes. You may leave these fields empty.

  12. Click OK.

Create an alert for an administrator task

  1. On the Home page of Central Administration, click Administrator Tasks.

  2. On the Administrator Tasks page, click the task for which you want to create an alert.

  3. Click Alert Me.

  4. In the Alert Title section, you can leave the title set to the current name of the task, or you can edit the title.

  5. In the Send Alerts To section, in the Users box, enter the names or e-mail addresses of the people to whom you want alerts to be sent.

  6. In the Send Alerts for These Changes section, select the condition under which you want to be notified of a change to the task.

  7. In the When to Send Alerts section, select the frequency with which you want to be notified of a change to the task.

    • If you select Send a daily summary, specify the time at which you want to receive an alert.

    • If you select Send a weekly summary, select the day of the week and specific the time at which you want to receive an alert.

  8. Click OK.

Additional references

For information about general requirements and planning for outgoing e-mail alerts, see Plan outgoing e-mail (Windows SharePoint Services).

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