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Delegate administration of User Profile service application features in SharePoint Server 2013

SharePoint 2013
 

Applies to: SharePoint Server 2013 Standard, SharePoint Server 2013 Enterprise

Topic Last Modified: 2014-07-09

Summary: Learn how to delegate administration of a User Profile service application or selected features of a User Profile service application to a service application administrator in SharePoint Server 2013.

Farm administrators can delegate administration of either a User Profile service application or selected features of a User Profile service application to a service application administrator. A service application administrator can delegate administration of a feature or features of a User Profile application service to another user, who is known as a feature administrator. A feature administrator can perform all administrative tasks that are related to the delegated feature or features. A feature administrator cannot manage other features, service applications, or settings that are contained in Central Administration. For more information, see Overview of the User Profile service application in SharePoint Server 2013.

Any of the following features of a User Profile service application can be delegated to a feature administrator:

  • Manage Profiles

  • Manage Audiences

  • Manage Permissions

  • Retrieve People Data for Search Crawlers

  • Manage Social Data

ImportantImportant:
This article applies to only SharePoint Server 2013.

In this article:

Before you begin this operation, review the following information about prerequisites:

NoteNote:
Because SharePoint 2013 runs as websites in Internet Information Services (IIS), administrators and users depend on the accessibility features that browsers provide. SharePoint 2013 supports the accessibility features of supported browsers. For more information, see the following resources:

You typically use the SharePoint Central Administration website to delegate administration of User Profile service features in a stand-alone deployment.

To delegate administration of User Profile service features by using Central Administration
  1. Verify that the user account that completes this procedure has the following credentials:

    • The user account that performs this procedure is a member of the Farm Administrators SharePoint group or has been delegated permission to administer the User Profile service application that is running in the farm.

  2. Start SharePoint 2013 Central Administration.

    • For Windows Server 2008 R2:

      • Click Start, click Microsoft SharePoint 2013 Products, and then click SharePoint 2013 Central Administration.

    • For Windows Server 2012:

      • On the Start screen, click SharePoint 2013 Central Administration.

        If SharePoint 2013 Central Administration is not on the Start screen:

      • Right-click Computer, click All apps, and then click SharePoint 2013 Central Administration.

  3. In Central Administration, in the Application Management section, click Manage service applications.

  4. In the list of service applications, click User Profile Service Application.

  5. On the Service Applications tab, in the Operations group, click Administrators.

  6. On the Administrators for User Profile Service Application page, type or select a user or group account, and then click Add.

  7. In the Permissions for Administrator: box, check the feature or features for which you want to delegate administration, and then click OK.

You typically use Windows PowerShell to delegate administration of User Profile service features when you want to automate the task, which is common in enterprises.

To delegate administration of User Profile service features by using Windows PowerShell
  1. Verify that you have the following memberships:

    • securityadmin fixed server role on the SQL Server instance.

    • db_owner fixed database role on all databases that are to be updated.

    • Administrators group on the server on which you are running the Windows PowerShell cmdlets.

    An administrator can use the Add-SPShellAdmin cmdlet to grant permissions to use SharePoint 2013 cmdlets.

    NoteNote:
    If you do not have permissions, contact your Setup administrator or SQL Server administrator to request permissions. For additional information about Windows PowerShell permissions, see Add-SPShellAdmin.
  2. Start the SharePoint 2013 Management Shell.

    • For Windows Server 2008 R2:

      • On the Start menu, click All Programs, click Microsoft SharePoint 2013 Products, and then click SharePoint 2013 Management Shell.

    • For Windows Server 2012:

      • On the Start screen, click SharePoint 2013 Management Shell.

        If SharePoint 2013 Management Shell is not on the Start screen:

      • Right-click Computer, click All apps, and then click SharePoint 2013 Management Shell.

    For more information about how to interact with Windows Server 2012, see Common Management Tasks and Navigation in Windows Server 2012 R2 and Windows Server 2012.

  3. At the Windows PowerShell command prompt, type the following commands:

    1. To display a list of all service applications and their GUIDs, type the following command:

      Get-SPServiceApplication
      
    2. To create a variable that contains the GUID for the User Profile service for which you want to delegate Full Control, type the following command:

      $serviceapp = Get-SPServiceApplication <guid>
      

      Where <guid> is the GUID for the User Profile service for which you want to delegate Manage Social Data permissions.

    3. To create a variable that contains the list of administrators for the service application, type the following command:

      $security = Get-SPServiceApplicationSecurity $serviceapp -Admin
      
    4. To create a variable that contains the claims principal for a user account, type the following command:

      $principalUser1 = New-SPClaimsPrincipal -Identity "<domain\user>" -IdentityType WindowsSamAccountName
      

      Where <domain\user> is the user to whom you want to delegate Manage Social Data permissions.

    5. To give Manage Social Data permissions to the claims principal you just created, type the following command:

      Grant-SPObjectSecurity $security -Principal $principalUser1 -Rights "Manage Social Data"
      
    6. To apply the changes to the User Profile service application, type the following command:

      Set-SPServiceApplicationSecurity $serviceapp -ObjectSecurity $security -Admin
      

For more information, see Get-SPServiceApplication, Get-SPServiceApplicationSecurity, New-SPClaimsPrincipal, Grant-SPObjectSecurity, Set-SPServiceApplicationSecurity, and Set-SPProfileServiceApplicationSecurity.

NoteNote:
We recommend that you use Windows PowerShell when performing command-line administrative tasks. The Stsadm command-line tool has been deprecated, but is included to support compatibility with previous product versions.

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