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Setting up and maintaining General ledger [AX 2012]

Updated: February 1, 2013

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

The following table lists the forms that support setting up and maintaining General ledger. The table entries are organized by task and then alphabetically by form name.

NoteNote

Some forms in the following table require information or parameter settings to navigate to them.

Task

Form name

Usage

Setting up currency information

Configure exchange rate providers

Set up the information that is required by the providers who offer exchange rates to convert foreign currency into local currency.

 

 

 

Setting up the chart of accounts

Additional consolidation accounts

Create and maintain consolidation accounts for a specified consolidation account group and main account.

Advanced rule

Define rules for main accounts and financial dimensions.

Advanced rule structures

Create advanced rule structures that you can link to account rules.

Chart of accounts

View or create charts of accounts.

Configure account structures

Define the valid combinations that, together with the main accounts, form a chart of accounts.

Consolidation account groups

Create consolidation account groups to group consolidation accounts, which can then be used to represent another chart of accounts.

Link main account

Link main accounts to an account category.

Main account categories

Set up main account categories to classify general ledger accounts.

Main accounts - chart of accounts: %1

Create and manage main accounts.

 

 

 

Setting up and maintaining journals

Journal

Post journals and print journal lines.

Journal names

Journal names setup – Set up financial journal approvals, manual journal approvals, and workflow journal approvals.

Journal voucher

General journal lines – Create, validate, and print journal lines.

Ledger accruals

Create ledger accrual transactions.

Ledger journals clean up

Delete journals – Delete posted ledger journals.

Post journals

Post multiple journals.

Posting restrictions

Set up posting restrictions to determine whether specific users or user groups can post only journals that they create.

Workflow configurations

Set up workflow configurations for General ledger.

 

 

 

Setting up posting

Accrual schemes

Create an accrual scheme.

Posting definitions

Create a posting definition to specify which ledger lines are created when a match exists between an originating entry and the criteria in the posting definition.

Transaction posting definitions

Assign a posting definition to a transaction type.

 

 

 

Setting up sales tax codes

Item sales tax groups

Set up and manage item sales tax groups.

Sales tax codes

Create sales tax codes for the sales taxes and duties that your organization is obligated to calculate, collect, and pay to sales tax authorities.

Sales tax groups

Create and manage the sales tax groups that determine the sales tax and duty calculation for customers, vendors, or ledger accounts.

 

 

 

Setting up sales tax

Account group - Ledger posting group

Set up the ledger posting groups for sales taxes.

Customers

Create and manage the customer accounts that the organization does business with.

Data export definition groups

Create definition groups for tables and fields from which data is exported and sent to a tax auditor.

Data export fields

Create data export fields and assign Microsoft Dynamics AX fields to them.

Data export tables

Define the data export table and file names for a definition group.

EDIVAT setup

Create the segments and elements to use in electronic sales tax declarations.

Electronic tax declaration parameters

Set up the parameters that define an electronic tax declaration in the Netherlands.

Electronic tax declaration setup

Set up information about authentication and the use of a proxy server for the electronic tax declaration.

Electronic tax error messages

Set up the possible tax error messages that can be returned from the Dutch tax authority for the Dutch ICL tax declaration and the Dutch OB tax declaration.

General ledger parameters

Set up parameters for General ledger.

INTERVAT setup

Create elements for each language and for the program that you use to browse websites.

Italian sales tax books

Create and manage sales tax books for Italy.

Item group

Create and manage the basic information for goods, bills of materials, and services for groups.

Item sales tax groups

Set up and manage item sales tax groups.

Journal names

Journal names – Set up and maintain project journal names.

Legal entities

Create and manage general legal entity information.

Released products

Create and manage the basic information for goods, bills of materials, and services.

Sales tax codes

Create sales tax codes for the sales taxes and duties that your organization is obligated to calculate, collect, and pay to sales tax authorities.

Sales tax groups

Create and manage the sales tax groups that determine the sales tax and duty calculation for customers, vendors, or ledger accounts.

Sales tax settlement periods

Create and manage the sales tax settlement periods that the organization uses when reporting sales tax.

Spanish VAT books

Create and manage the sales tax settlement periods that the organization uses when reporting sales tax in Spain.

Tax exempt numbers

Create and manage the organization tax-exempt numbers by country/region.

Vendors

Create and manage the vendor accounts that the organization does business with.

 

 

 

Setting up sales tax groups and item sales tax groups

Account group – Ledger posting group

Set up the ledger posting groups for sales taxes.

Chart of accounts

Create, manage, and view main accounts in a structured list.

Customers

Create and manage the customer accounts that the organization does business with.

General ledger parameters

Set up parameters for General ledger.

Item sales tax group

Set up and manage item sales tax groups.

Released products

Create and manage the basic information for goods, bills of materials, and services.

Sales tax codes

Create sales tax codes for the sales taxes and duties that your organization is obligated to calculate, collect, and pay to sales tax authorities.

Sales tax groups

Create and manage the sales tax groups that determine the sales tax and duty calculation for customers, vendors, or ledger accounts.

Vendors

Create and manage the vendor accounts that the organization does business with.

 

 

 

Setting up sales tax authorities

Sales tax authority

Set up the governmental units to which sales tax is reported and paid.

Sales tax payments

View settled sales taxes for a defined period.

Vendors

Create and manage the vendor accounts that the organization does business with.

 

 

 

Setting up U.S. sales tax

Configuration

Select which features to use in Microsoft Dynamics AX by selecting configuration keys.

Sales tax codes

Create sales tax codes for the sales taxes and duties that your organization is obligated to calculate, collect, and pay to sales tax authorities.

Sales tax groups

Create and manage the sales tax groups that determine the sales tax and duty calculation for customers, vendors, or ledger accounts.

Sales tax jurisdictions

Create the sales tax jurisdictions for which the organization must collect sales tax.

 

 

 

Setting up withholding tax

Vendors

Create and manage the vendor accounts that the organization does business with.

Withholding tax codes

Create and manage withholding tax codes.

Withholding tax groups

Create and manage withholding tax groups.

 

 

 

Setting up financial dimensions

Dimension details

Create and manage financial dimension values, which you can use to:

  • Analyze and classify financial transactions, which are usually organized according to voucher and account number. Additional grouping and classification options are available by assigning dimension values to transactions.

  • View data from multiple perspectives, so that you can effectively track amounts across accounts.

Ledger balance

View the balance of the selected ledger account in the accounting currency.

Structure designer

Create and manage row structure lines for financial statements when the form is opened from the Row definition form, and create and manage dimension set hierarchies when it is opened from the Dimension sets form.

 

 

 

Setting up financial statements

Financial statement

Print the financial statements that you defined in the Financial statement form.

Row definition

Create and manage row definitions for financial statements.

Structure designer

Create and manage row structure lines for financial statements when the form is opened from the Row definition form, and create and manage dimension set hierarchies when it is opened from the Dimension sets form.

XBRL taxonomy

Import eXtensible Business Reporting Language (XBRL) taxonomies from external files, or add schema or linkbase files to taxonomies that have already been imported.

 

 

 

Setting up financial data export

Data export definition groups

Create definition groups for tables and fields from which data is exported and sent to a tax auditor.

 

 

 

Setting up reason codes

Ledger reasons

Create and maintain reason codes for General ledger transactions.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).
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