Setting up and maintaining General ledger

The following table lists the forms that support setting up and maintaining General ledger. The table entries are organized by task and then alphabetically by form name.

Note

Some forms in the following table require information or parameter settings to navigate to them.

Task	Form name	Usage
Setting up currency information	Configure exchange rate providers	Set up the information that is required by the providers who offer exchange rates to convert foreign currency into local currency.

Setting up the chart of accounts	Additional consolidation accounts	Create and maintain consolidation accounts for a specified consolidation account group and main account.
	Advanced rule	Define rules for main accounts and financial dimensions.
	Advanced rule structures	Create advanced rule structures that you can link to account rules.
	Chart of accounts	View or create charts of accounts.
	Configure account structures	Define the valid combinations that, together with the main accounts, form a chart of accounts.
	Consolidation account groups	Create consolidation account groups to group consolidation accounts, which can then be used to represent another chart of accounts.
	Link main account	Link main accounts to an account category.
	Main account categories	Set up main account categories to classify general ledger accounts.
	Main accounts - chart of accounts: %1	Create and manage main accounts.

Setting up and maintaining journals	Journal	Post journals and print journal lines.
	Journal names	Journal names setup – Set up financial journal approvals, manual journal approvals, and workflow journal approvals.
	Journal voucher	General journal lines – Create, validate, and print journal lines.
	Ledger accruals	Create ledger accrual transactions.
	Ledger journals clean up	Delete journals – Delete posted ledger journals.
	Post journals	Post multiple journals.
	Posting restrictions	Set up posting restrictions to determine whether specific users or user groups can post only journals that they create.
	Workflow configurations	Set up workflow configurations for General ledger.

Setting up posting	Accrual schemes	Create an accrual scheme.
	Posting definitions	Create a posting definition to specify which ledger lines are created when a match exists between an originating entry and the criteria in the posting definition.
	Transaction posting definitions	Assign a posting definition to a transaction type.

Setting up sales tax codes	Item sales tax groups	Set up and manage item sales tax groups.
	Sales tax codes	Create sales tax codes for the sales taxes and duties that your organization is obligated to calculate, collect, and pay to sales tax authorities.
	Sales tax groups	Create and manage the sales tax groups that determine the sales tax and duty calculation for customers, vendors, or ledger accounts.

Setting up sales tax	Account group - Ledger posting group	Set up the ledger posting groups for sales taxes.
	Customers	Create and manage the customer accounts that the organization does business with.
	Data export definition groups	Create definition groups for tables and fields from which data is exported and sent to a tax auditor.
	Data export fields	Create data export fields and assign Microsoft Dynamics AX fields to them.
	Data export tables	Define the data export table and file names for a definition group.
	EDIVAT setup	Create the segments and elements to use in electronic sales tax declarations.
	Electronic tax declaration parameters	Set up the parameters that define an electronic tax declaration in the Netherlands.
	Electronic tax declaration setup	Set up information about authentication and the use of a proxy server for the electronic tax declaration.
	Electronic tax error messages	Set up the possible tax error messages that can be returned from the Dutch tax authority for the Dutch ICL tax declaration and the Dutch OB tax declaration.
	General ledger parameters	Set up parameters for General ledger.
	INTERVAT setup	Create elements for each language and for the program that you use to browse websites.
	Italian sales tax books	Create and manage sales tax books for Italy.
	Item group	Create and manage the basic information for goods, bills of materials, and services for groups.
	Item sales tax groups	Set up and manage item sales tax groups.
	Journal names	Journal names – Set up and maintain project journal names.
	Legal entities	Create and manage general legal entity information.
	Released products	Create and manage the basic information for goods, bills of materials, and services.
	Sales tax codes	Create sales tax codes for the sales taxes and duties that your organization is obligated to calculate, collect, and pay to sales tax authorities.
	Sales tax groups	Create and manage the sales tax groups that determine the sales tax and duty calculation for customers, vendors, or ledger accounts.
	Sales tax settlement periods	Create and manage the sales tax settlement periods that the organization uses when reporting sales tax.
	Spanish VAT books	Create and manage the sales tax settlement periods that the organization uses when reporting sales tax in Spain.
	Tax exempt numbers	Create and manage the organization tax-exempt numbers by country/region.
	Vendors	Create and manage the vendor accounts that the organization does business with.

Setting up sales tax groups and item sales tax groups	Account group – Ledger posting group	Set up the ledger posting groups for sales taxes.
	Chart of accounts	Create, manage, and view main accounts in a structured list.
	Customers	Create and manage the customer accounts that the organization does business with.
	General ledger parameters	Set up parameters for General ledger.
	Item sales tax group	Set up and manage item sales tax groups.
	Released products	Create and manage the basic information for goods, bills of materials, and services.
	Sales tax codes	Create sales tax codes for the sales taxes and duties that your organization is obligated to calculate, collect, and pay to sales tax authorities.
	Sales tax groups	Create and manage the sales tax groups that determine the sales tax and duty calculation for customers, vendors, or ledger accounts.
	Vendors	Create and manage the vendor accounts that the organization does business with.

Setting up sales tax authorities	Sales tax authority	Set up the governmental units to which sales tax is reported and paid.
	Sales tax payments	View settled sales taxes for a defined period.
	Vendors	Create and manage the vendor accounts that the organization does business with.

Setting up U.S. sales tax	Configuration	Select which features to use in Microsoft Dynamics AX by selecting configuration keys.
	Sales tax codes	Create sales tax codes for the sales taxes and duties that your organization is obligated to calculate, collect, and pay to sales tax authorities.
	Sales tax groups	Create and manage the sales tax groups that determine the sales tax and duty calculation for customers, vendors, or ledger accounts.
	Sales tax jurisdictions	Create the sales tax jurisdictions for which the organization must collect sales tax.

Setting up withholding tax	Vendors	Create and manage the vendor accounts that the organization does business with.
	Withholding tax codes	Create and manage withholding tax codes.
	Withholding tax groups	Create and manage withholding tax groups.

Setting up financial dimensions	Dimension details	Create and manage financial dimension values, which you can use to: Analyze and classify financial transactions, which are usually organized according to voucher and account number. Additional grouping and classification options are available by assigning dimension values to transactions. View data from multiple perspectives, so that you can effectively track amounts across accounts.
	Ledger balance	View the balance of the selected ledger account in the accounting currency.
	Structure designer	Create and manage row structure lines for financial statements when the form is opened from the Row definition form, and create and manage dimension set hierarchies when it is opened from the Dimension sets form.

Setting up financial statements	Financial statement	Print the financial statements that you defined in the Financial statement form.
	Row definition	Create and manage row definitions for financial statements.
	Structure designer	Create and manage row structure lines for financial statements when the form is opened from the Row definition form, and create and manage dimension set hierarchies when it is opened from the Dimension sets form.
	XBRL taxonomy	Import eXtensible Business Reporting Language (XBRL) taxonomies from external files, or add schema or linkbase files to taxonomies that have already been imported.

Setting up financial data export	Data export definition groups	Create definition groups for tables and fields from which data is exported and sent to a tax auditor.

Setting up reason codes	Ledger reasons	Create and maintain reason codes for General ledger transactions.

Setting up and maintaining General ledger

General ledger setup and maintenance forms

Additional resources