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Retrieve purchase orders (form) [AX 2012]

Updated: February 16, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Common > Vendor invoices > Open vendor invoices. On the Action Pane, click Invoice > Vendor invoice, and then click Retrieve purchase orders.

–or–

Click Accounts payable > Common > Vendor invoices > Open vendor invoices. On the Action Pane, click Invoice, and then click Retrieve purchase orders.

–or–

Click Accounts payable > Periodic > Maintain vendor invoices. On the Action Pane, click Invoice. Enter the header details for the invoice. On the Action Pane, click Edit, and then click Retrieve purchase orders.

–or–

Click Accounts payable > Common > Purchase orders > All purchase orders. Double-click a purchase order or click Purchase order on the Action Pane. On the Action Pane, on the Invoice tab, click Invoice or Pro forma invoice, and then click Retrieve purchase orders.

Use this form to select the open purchase orders and purchase order lines to invoice together.

NoteNote

If Prepayment is selected in the Vendor invoice form, only purchase orders that have an available prepayment amount are listed. For more information, see Vendor invoice (form).

The following tables provide descriptions for the controls in this form.

Button

Description

Include all

Select all the purchase orders and purchase order lines in the list.

Exclude all

Clear all the purchase orders and purchase order lines in the list.

Field

Description

Include

Select this check box to include the purchase order or purchase order line in the invoice.

Purchase order

The identifier for the purchase order.

Invoice account

The vendor account to pay. The invoice account is used if the vendor you are paying differs from the vendor with whom you placed the order.

Vendor name

The name of the vendor.

Balance

The total balance of the selected purchase order.

Line number

The number for the selected line in the purchase order.

Item number

The identifier for the item that was ordered.

Product name

The description of the item that was ordered.

Procurement category

The category from the procurement category hierarchy.

Invoice remainder

The quantity of items that have posted packing slips, but which have not been invoiced.

Line net amount

The value of the items that have been received. This includes any discounts.

Line description

The description of the purchase order line.

External item number

The identifier that the vendor uses for the item.

Created date time

The date and time when the purchase order was created.

Delivery date

The expected delivery date for the purchase order line item.

Delivery confirmation

The actual delivery date for the purchase order line item.

Origin

The origin of the purchase order line item. This field shows whether the purchase order line was created manually (Source) or automatically (Derived). This field is left blank if the purchase order is not an intercompany purchase order.

Line status

The status of the purchase order line. The status is updated automatically to show the progress of the purchase order line.

Stopped

Select this check box to prevent the purchase order line from being posted.

Receive item as complete

Select this check box if the item was received in its entirety without partial deliveries.

State

The workflow status of the purchase order line.

Quality order status

The status of the quality orders related to the record.

Finalized

If this check box is selected, the purchase order line is finalized.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).
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