Posting definitions (form)

Article
05/05/2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click General ledger > Setup > Posting > Posting definitions.

Use this form to create posting definitions to define the ledger line entries that will be generated when a match exists between an originating transaction and the match criteria that you specified in the posting definition. Use the Transaction posting definitions form to assign posting definitions to transaction types and specify transaction attributes such as purchase order item codes or vendor invoice account codes.

After you define the entries to generate on the Entries tab, you can click Test to preview the transaction data. Also, you can link to another posting definition so that its entries are considered in addition to the entries for the current posting definition. This saves time because you do not have to re-create entries for the current posting definition if they already are in another posting definition.

You cannot delete a posting definition if it is assigned to a transaction type, is referenced on a journal entry, or is linked with another posting definition.

Task that uses this form

Set up posting definitions

Examples

For examples that involve this form, see Examples: Posting definitions.

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab	Description
Entries	Specify criteria to match against in the originating transaction, and specify the entries to generate if there is a match.
Linked definitions –or– Used as link in	Create links to other posting definitions so that additional entries are considered in addition to the entries for the current posting definition. Note A posting definition that has links cannot be used in another posting definition. However, a posting definition that is used as a link can be used in multiple posting definitions. Linked definitions – Click Add to link one or more posting definitions to the selected posting definition. Used as link in – When you select a posting definition in the left pane and that posting definition was added to other posting definitions, the Add and Remove buttons are not displayed, and the posting definitions that contain the selected posting definition are displayed.
Memo	Enter additional details about the posting definition.

Entries

Specify criteria to match against in the originating transaction, and specify the entries to generate if there is a match.

Linked definitions

–or–

Used as link in

Create links to other posting definitions so that additional entries are considered in addition to the entries for the current posting definition.

Note

A posting definition that has links cannot be used in another posting definition. However, a posting definition that is used as a link can be used in multiple posting definitions.

Linked definitions – Click Add to link one or more posting definitions to the selected posting definition.

Used as link in – When you select a posting definition in the left pane and that posting definition was added to other posting definitions, the Add and Remove buttons are not displayed, and the posting definitions that contain the selected posting definition are displayed.

Memo

Enter additional details about the posting definition.

Buttons

Button	Description
New	Create a posting definition.
New version	Create a version of the selected posting definition. Note If you create a version of a posting definition and the version has no expiration date, the expiration date of the previous version is set to the day before the effective date of the new version.
Delete	Delete the selected posting definition or version. If the posting definition has multiple versions, the list of versions is displayed when you click Delete. Select the version to delete.
Activate	If a future version is selected, the effective date is changed to the current date when you click this button. If an expired version is selected, the expiration date is changed to Never. Note This button is available only if an active version does not exist.
Related information	Open the Transaction posting definitions form, where you can view the transaction setup for the selected posting definition.
Test	Open the Test Posting Definition Wizard, where you can enter sample transaction data and preview the system-generated entries to test your criteria. For more information, see Test Posting Definition Wizard (form).
Current record –or– All records	Click the arrow button to display the following options: Display the record as of – Enter a date and then click Apply to view all of the posting definitions that are active for the date entered. Display all records – Select this check box and then click Apply to view all of the posting definition versions for the selected posting definition. Note These options are available only if you are currently viewing only active versions.
Display current	Click to view only the active posting definition records. Note This button is available only if you are viewing all records, or if you are viewing records for a specific date.

Fields

Field	Description
Date effective icons	If a version is an expired or future version, an icon is displayed. Icons are not displayed for active versions.
Posting definition	Enter a code that identifies the posting definition.
Description	Enter a description of the posting definition.
Module	Select a module for the posting definition.
Effective	Enter the date that the posting definition version will become active.
Expiration	Enter the last date that the posting definition version will be active.
Match criteria	Click Add to create match criteria. When the account number in the match criteria is part of an originating transaction, the posting definition generates the ledger line entries that you specify.
Account structure	Select an active account structure from the chart of accounts. If you selected Budget in the Module field, you can select from only the account structures that have dimensions enabled for Budgeting.
Match account number	Enter the account number to match against in the originating transaction. You can enter a fully qualified account number with all segments filled in or a partially qualified account number with only some segments filled in. If no account number is specified, the account structure is used.
Priority	Enter a priority number to group the match criteria that must be verified together and ignore other priority groups. You can assign any number to the match criteria, and all match criteria with the same number form a group. Groups of match criteria are considered by their priority number, from the lowest number to the highest. For example, all match criteria with a 1 are evaluated first, and then 2, and then 3, and so on. When a match is found, the other match criteria are ignored. Also, only the criteria in the group that match the originating transaction result in a generated entry.
Generated entries	Click Add to create a generated ledger line entry. The generated entries contain account numbers and describe how to generate the debit or credit amount.
Generated account number	Enter the account number for the generated entry. You can enter a fully qualified account number with all segments of the account structure filled in or a partially qualified account number with only some segments of the account structure filled in. If you enter blank segments, you must enter them after the segment that uniquely identifies the account structure. For example, you can leave a segment blank on the generated account number to inherit the value for the segment from the ledger account of the originating transaction.
Generated debit/credit	Select how to generate the debit or credit amount. You can specify that this should be the same as the originating transaction or the opposite, which would be a balancing entry. For example, if a debit is posted to a ledger account in the originating transaction and you select Same, the generated entry is a debit amount. If you select Balancing, the generated entry is a credit amount.
Posting definition	Click Add to select a posting definition to link with.
Description	The description of the linked posting definition.