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Create or modify a legal entity [AX 2012]

Updated: February 18, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

A legal entity is an organization that is identified through registration with a legal authority. Legal entities can enter into contracts and are required to prepare statements that report on their performance.

Use the information in this topic to create a new legal entity or modify an existing legal entity. If you are using Microsoft Dynamics AX 2012 R3 or AX 2012 R2, legal entities must be configured separately for each partition.

Organizations that are relevant to other application areas can also be set up in Human resources and General ledger.

NoteNote

For information about fields that are not described in this topic, press F1 in the Legal entities form.

  1. Click Organization administration > Setup > Organization > Legal entities.

  2. To create a new legal entity, click New. The New legal entity form is displayed, where you can enter the required information for a legal entity record. Enter information in the Name, Company, Country/region fields and click OK.

    ImportantImportant

    A company is a unique identifier for the data that is associated with the legal entity. A company can be associated with only one legal entity, and a legal entity can be associated with only one company.

    Depending on your version of the program, use one of the following methods to modify the name of a legal entity:

    • In Microsoft Dynamics AX 2012 R3 or AX 2012 R2, select the legal entity, and then in the Name field, enter the new name.

    • Otherwise, select the legal entity in the list, click Change name, and then enter the new name.

      You cannot change the company that is associated with an existing legal entity.

  3. On the General FastTab, provide the following general information about the legal entity:

    • Enter a search name, if a search name is required. A search name is an alternate name that can be used to search for this legal entity by using Enterprise Search.

    • Select whether this legal entity is being used as a consolidation company.

      In a consolidation, you gather transactions from several company accounts into a single company. You can print reports, such as financial statements, from the consolidated company, but you cannot use the company for daily transactions.

      For more information about consolidation, see Consolidate transactions.

    • Select whether this legal entity is being used as an elimination company.

      When a parent company does business with one or more subsidiary companies and uses consolidated financial reporting, any transactions between the companies must be removed, or eliminated, from the financial reports. These transactions are called elimination transactions. The destination company for eliminations is called the elimination company.

      For more information about elimination, see Eliminate transactions.

  4. On the Addresses FastTab, enter address information, such as the street name and number, postal code, and city. Click New to enter a new address record, or click Edit to modify an existing address record. For more information about the address fields, press F1 in the forms that open when you click New or Edit.

    ImportantImportant

    The country/region that you select for the primary address of the legal entity controls the country/region-specific features that are available for the legal entity.

  5. On the Contact information FastTab, enter information about methods of communication, such as email addresses, URLs, and telephone numbers. To enter a new communication record, click New. To modify an existing communication record, click More options > Advanced. For more information about the communication fields, press F1 in the forms that open when you click New or Advanced.

  6. On the Tax registration FastTab, enter the registration numbers that are used to report to tax authorities.

  7. On the Withholding tax FastTab, enter 1099 information for the legal entity.

    NoteNote

    (USA) The fields on this tab are available only to legal entities whose primary address is in the United States.

  8. On the Statutory reporting FastTab, enter the registration numbers that are used for statutory reporting.

  9. On the Bank account information FastTab, enter bank accounts and routing numbers for the legal entity.

  10. On the Foreign trade and logistics FastTab, enter shipping information for the legal entity. This shipping information includes Intrastat information.

  11. On the Number sequences FastTab, you can view the number sequences that are associated with the legal entity. To change this information, use the Number sequences form. (Click Organization administration > Common > Number sequences > Number sequences.)

  12. To view or change the logo that is associated with the legal entity, click Company logo.

  13. To view the legal entity in the organizational hierarchy, click View in hierarchy.

  14. Information about legal entities is saved when you select a different line in the list or close the form.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).
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