Vendor notifications (form)

Article
10/09/2018

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Procurement and sourcing > Common > Vendors > Vendor notifications.

Use this form to create, view, and send a notification to vendors via e-mail message and the vendor self-service portal. Your system administrator must set up e-mail parameters in Microsoft Dynamics AX before you can send a notification via e-mail message.

Tasks that use this form

Key tasks: Manage notifications to vendors

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab	Description
Details	Create, view, or modify information about the notification that is selected in the left pane of the form.
Selection	View or select the vendors that you want to send the notification to. You can select vendors that are assigned to specific procurement categories.
Message	View or enter the subject and text for a notification.

Buttons

Button	Description
New	Create a new notification.
Save	Save the message. You must save a message before you can send it, copy it, or attach a file to it.
Copy	Copy the selected notification topic and message into a new notification.
Send	Send the selected message to the recipients listed on the Selection tab.
Attachments	Open the Document handling form to attach a file to the selected notification. You must first save a message before you can attach a file to the message.
Select, on the Selection tab	Open the VendNotificationTemplate form to select the vendor contacts to send the notification to.

Fields

Field	Description
Topic	Enter a title for the notification. The topic is your internal name for the notification.
Status	Indicates whether the selected notification has been sent.
Due date	Enter or view the date on which the notification is no longer valid.
Send e-mail message	Select the check box if you want to send the message to the primary contact for the selected vendors. The primary contact must have an email address in the vendor profile. If a primary contact for a selected supplier has not supplied an e-mail address, the notification will only be displayed on the vendor self-service portal.
Contact ID	The identification number for the primary contact at the vendor.
Vendor account	The name of the vendor.
Include all categories	Select whether to send the notification to all procurement categories. If you chose this option, it replaces any previous category selections that you made in this form.
Include selected categories only	Select this option if you want the notification to be sent only to vendors that are associated with specific procurement categories.
Subject	Enter a subject for the notification. This is the subject that vendors see.
Message	Enter or modify the text for the notification.