Export (0) Print
Expand All
2 out of 2 rated this helpful - Rate this topic

Virtual company scenarios: Financials [AX 2012]

Updated: May 24, 2013

Applies To: Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

This topic describes the table collections that must be set up to support some common virtual company scenarios in the financial modules of Microsoft Dynamics AX. For an overview of the concept of virtual companies, and for step-by-step instructions to create table collections and virtual company accounts, see Virtual company accounts in Microsoft Dynamics AX.

NoteNote

The first table in each list is the base table of the table collection. Other tables in the list are referenced by the base table.

Reason codes can be applied when a user reverses one of the following transactions:

  • A general journal entry

  • A customer transaction that originates in Accounts receivable, such as a free text invoice or payment

  • A vendor transaction that originates in Accounts payable, such as a journal or vendor invoice

  • A payment in Bank

Create a virtual company account to share reason codes among company accounts. Create the following table collection to include in the virtual company.

Financial reason codes table collection

Include the following tables in a table collection to support sharing reason codes among company accounts.

  • ReasonTable

  • ReasonTableRef

The following groups can be created in Microsoft Dynamics AX:

  • Customer groups

  • Vendor groups

  • Fixed asset groups

  • Bank groups

  • Bank transaction type groups

Create a virtual company to share groups among company accounts. Create the following table collections to include in the virtual company.

Customer groups table collection

To support sharing customer groups among company accounts, you must include the following tables in a table collection.

  • CustGroup

  • BankCustPaymIDTable

    ImportantImportant

    The system validates that the maximum length of number sequences for invoices, collection letters, and interest notes is less than or equal to the maximum length that is specified for the payment ID field. However, this information is validated only in the current company. For other companies where the BankCustPaymIdTable table is shared, make sure that the maximum length will accommodate payment IDs.

  • PaymTerm

    When you share this table, you must also share tables that are related to payment terms. For information about which tables to share, see the table collection in this topic.

  • TaxGroupHeading

    When you share this table, you must also share tables that are related to sales tax groups. For information about which tables to share, see the sales tax groups table collection in this topic.

Vendor groups table collection

To support sharing vendor groups among company accounts, you must include the following tables in a table collection.

  • VendGroup

  • PaymTerm

    When you share this table, you must also share tables that are related to payment terms. For information about which tables to share, see the table collection in this topic.

  • TaxGroupHeading

    When you share this table, you must also share tables that are related to sales tax groups. For information about which tables to share, see the table collection in this topic.

Fixed asset groups table collection

To support sharing fixed asset groups and their related asset depreciation books among company accounts, you must include the following tables in a table collection.

  • AssetGroup

  • AssetBookGroupSetup

  • AssetBookTable

    When you share this table, you must also share tables that are related to fixed asset value models. For information about which tables to share, see the table collection in this topic.

  • AssetDepBookTable

  • AssetDepreciationProfile

  • AssetGroupDepBookSetup

  • AssetLocation

  • AssetMajorType

Bank groups table collection

To support sharing bank groups among company accounts, you must include the following tables in a table collection.

  • BankGroup

  • BankAccountTable

    When you share this table, you must also share tables that are related to bank accounts. For information about which tables to share, see the table collection in this topic.

  • HCMWorkerBankAccount

  • VendTable

    When you share this table, you must also share tables that are related to vendors. For information about which tables to share, see Virtual company scenarios: CRM.

Bank transaction groups table collection

To support sharing bank transaction groups among company accounts, you must include the following tables in a table collection.

  • BankTransactionTypeGroupDetails

  • BankTransactionTypeGroupHeader

  • BankTransType

Bank accounts table collection

To support sharing bank accounts among company accounts, you must include the following tables in a table collection.

  • BankAccountTable

  • BankChequeLayout

  • BankGroup

  • LedgerJournalName

    When you share this table, you must also share tables that are related to ledger journal names. For information about which tables to share, see the table collection in this topic.

  • MarkupGroup

    When you share this table, you must also share tables that are related to charges groups. For information about which tables to share, see Virtual company scenarios: Supply chain management (SCM).

Payment elements such as payment terms, cash discounts, payment schedule, and payment days are used to determine when payments must be made to vendors or received from customers. Payment mode is used on payment transactions.

To minimize setup and maintenance, create a virtual company to share these payment elements among company accounts. Create the following table collections to include in the virtual company.

Vendor methods of payment table collection

To support sharing vendor methods of payment among company accounts, you must include the following tables in a table collection.

  • VendPaymModeTable

  • BankTransType

  • BankVendPaymModeBankAccounts

  • LedgerJournalName

    When you share this table, you must also share tables that are related to ledger journal names. For information about which tables to share, see the table collection in this topic.

    NoteNote

    When you share the LedgerJournalName table, the number sequence for vouchers is also shared. If you do not use the functionality to automatically create promissory notes and bills of exchange, you can omit the LedgerJournalName table from the table collection to prevent sharing this number sequence. If you omit the LedgerJournalName table from the table collection, you must leave the journal name blank on methods of payment.

For this table collection, the related parameters table is LedgerParameters. We recommend that you do not share the LedgerParameters table through virtual companies. Because we recommend that you do not share this table, make sure that the following settings are the same in all companies that share the VendPaymModeTable table. Alternatively, verify that the expected setting is used in each company, and correct it if necessary.

  • Clearing account for issued checks - When you select the Postdated check clearing posting option for a vendor method of payment, the default bridging account comes from the ledger parameters for the current company.

Customer methods of payment table collection

To support sharing customer methods of payment among company accounts, you must include the following tables in a table collection.

  • CustPaymModeTable

  • BankCustPaymIDTable

  • BankTransType

  • LedgerJournalName

    When you share this table, you must also share tables that are related to ledger journal names. For information about which tables to share, see the table collection in this topic.

    NoteNote

    When you share the LedgerJournalName table, the number sequence for vouchers is also shared. If you do not use the functionality to automatically create promissory notes and bills of exchange, you can omit the LedgerJournalName table from the table collection to prevent sharing this number sequence. If you omit the LedgerJournalName table from the table collection, you must leave the journal name blank on methods of payment.

For this table collection, the related parameters table is LedgerParameters. We recommend that you do not share the LedgerParameters table through virtual companies. Because we recommend that you do not share this table, make sure that the following settings are the same in all companies that share the CustPaymModeTable table. Alternatively, verify that the expected setting is used in each company, and correct it if necessary.

  • Clearing account for received checks - When you select the Postdated check clearing posting option for a customer method of payment, the default bridging account comes from the ledger parameters for the current company.

Payment terms table collection

To support sharing payment terms among company accounts, you must include the following tables in a table collection.

  • PaymTerm

  • PaymDay

    When you share this table, you must also share tables that are related to payment days. For information about which tables to share, see the table collection in this topic.

  • PaymSched

    When you share this table, you must also share tables that are related to payment schedules. For information about which tables to share, see the table collection in this topic.

Payment schedules table collection

To support sharing payment schedules among company accounts, you must include the following tables in a table collection.

  • PaymSched

  • PaymSchedLine

Payment days table collection

To support sharing payment days among company accounts, you must include the following tables in a table collection.

  • PaymDay

  • PaymDayLine

Payment services table collection

To support sharing payment services among company accounts, you must include the following tables in a table collection.

NoteNote

This table collection is supported only in Microsoft Dynamics AX 2012 R2.

  • CreditCardProcessors

  • CreditCardAccountSetup

  • CreditCardTypeCurrency

  • CreditCardTypeSetup

  • LedgerJournalName

    When you share this table, you must also share tables that are related to ledger journal names. For information about which tables to share, see the table collection in this topic.

Cash discounts table collection

To support sharing cash discounts among company accounts, you must include the following tables in a table collection.

  • CashDisc

  • LanguageTxt

Posting profiles are used for all journals and source documents. To minimize setup and maintenance, create a virtual company to share profiles for transaction posting among company accounts. Create the following table collections to include in the virtual company.

Customer posting profiles table collection

To support sharing customer posting profiles among company accounts, you must include the following tables in a table collection.

  • CustLedger

  • ClearingLedgerDimension

  • CustCollectionLetterTable

  • CustGroup

    When you share this table, you must also share tables that are related to customer groups. For information about which tables to share, see the table collection in this topic.

  • CustLedgerAccounts

  • CustLedgerAccountsCustInterest

  • CustTable

    When you share this table, you must also share tables that are related to customers. For information about which tables to share, see Virtual company scenarios: CRM.

  • DepositLedgerDimension

  • DimensionHierarchy_RU

  • EndorseLedgerDimension

  • ExportSalesLedgerDimension

  • FineLedgerDimension_BR

  • InterestLedgerDimension_BR

  • LiabilitiesForDiscountLedgerDimension

  • SummaryLedgerDimension

  • TaxTransferLedgerDimension_BR

  • VATPrepaymentsLedgerDimension

  • WriteOffLedgerDimension

Vendor posting profiles table collection

To support sharing vendor posting profiles among company accounts, you must include the following tables in a table collection.

  • VendLedger

  • ClearingLedgerDimension

  • DimensionHierarchy_RU

  • FineLedgerDimension_BR

  • InterestLedgerDimension_BR

  • PurchasingLedgerDimension

  • PurchasingOffsetLedgerDimension

  • SummaryLedgerDimension

  • TaxTransferLedgerDimension_BR

  • VATPrepaymentsLedgerDimension

  • VendGroup

    When you share this table, you must also share tables that are related to vendor groups. For information about which tables to share, see the table collection in this topic.

  • VendLedgerAccounts

  • VendTable

    When you share this table, you must also share tables that are related to vendors. For information about which tables to share, see Virtual company scenarios: CRM.

Fixed asset posting profiles table collection

To support sharing fixed asset posting profiles among company accounts, you must include the AssetLedger table in a table collection.

Bank document posting profiles table collection

To support sharing bank document posting profiles among company accounts, you must include the BankDocumentPosting table in a table collection.

Ledger journal names table collection

To support sharing ledger journal names among company accounts, you must include the following tables in a table collection.

  • LedgerJournalName

    NoteNote

    When you share the LedgerJournalName table, the number sequence for vouchers is also shared. If you do not use the functionality to automatically create promissory notes and bills of exchange, you can omit the LedgerJournalName table from the table collection to prevent sharing this number sequence. If you omit the LedgerJournalName table from the table collection, you must leave the journal name blank on methods of payment.

  • LedgerJournalControlHeader

  • LedgerJournalControlDetail

For this table collection, the related parameters table is LedgerParameters. We recommend that you do not share the LedgerParameters table through virtual companies. Because we recommend that you do not share this table, make sure that the following settings are the same in all companies that share the LedgerJournalName table. Alternatively, verify that the expected setting is used in each company, and correct it if necessary.

  • Clearing account for received checks - When you create a ledger journal name, the default Amounts include sales tax option comes from the sales tax parameters in the current company.

  • Check continuous numbers - When you assign a voucher series to a ledger journal name, this option from the ledger parameters is used to validate whether the assigned voucher series is set up as a continuous number sequence.

  • Number sequence for temporary voucher numbers - If you select the Number allocation at posting option, the system validates that a number sequence is set up for temporary voucher numbers only in the current company.

Parameters are used to define how data generated by transactions is handled. To minimize setup and maintenance, create virtual companies to share parameters among company accounts. Create the following table collections to include in the virtual company.

Bank parameters table collection

To support sharing parameters of the Bank module among company accounts, you must include the following tables in a table collection.

  • BankParameters

  • BankTransType

Fixed assets parameters table collection

To support sharing parameters of the Fixed assets module among company accounts, you must include the following tables in a table collection.

  • AssetParameters

  • AssetBook

  • AssetBookTable

    When you share this table, you must also share tables that are related to fixed asset value models. For information about which tables to share, see the table collection in this topic.

  • AssetDepreciationProfile

  • AssetGroupBookSetup

  • AssetLedger

  • AssetTable

  • InventJournalName

Tax parameters table collection

To support sharing tax parameters among company accounts, you must include the following tables in a table collection.

  • TaxParameters

  • TaxGroupHeading

    When you share this table, you must also share tables that are related to sales tax groups. For information about which tables to share, see the table collection in this topic.

  • TaxItemGroupHeading

    When you share this table, you must also share tables that are related to sales tax groups. For information about which tables to share, see the table collection in this topic.

Aging periods are used to determine and manage customer and vendor payments. To minimize setup and maintenance, create a virtual company to share aging periods among company accounts. Create the following table collection to include in the virtual company.

Aging period definitions table collection

To support sharing aging periods among company accounts, you must include the following tables in a table collection.

  • StatRepInterval

  • StatRepIntervalLine

When you define a new fixed asset, you can assign a fixed asset group. Value models and depreciation books are assigned to the asset based on the fixed asset group that you select. Create a virtual company to share depreciation profiles among company accounts. Create the following table collections to include in the virtual company.

Acquisition methods table collection

To support sharing acquisition methods among company accounts, you must include the AssetAcquisitionMethod table in a table collection.

Depreciation profiles table collection

To support sharing the calculation details for depreciation among company accounts, you must include the AssetDepreciationProfile table in a table collection.

Depreciation schedules table collection

To support sharing schedules or intervals for a depreciation profile among company accounts, you must include the following tables in a table collection.

  • AssetDepreciationProfile

  • AssetDepreciationProfileSpec

Value models table collection

To support sharing depreciation information related to value models among company accounts, you must include the following tables in a table collection.

  • AssetBookTable

  • AssetBookTableDerived

  • AssetBookTableShiftDepreciation_IN

  • AssetBookTaxCoefficient

  • AssetDepBookTable

  • AssetDepBookTableDerived

  • AssetDepreciationProfile

Depreciation books table collection

To support sharing depreciation books among company accounts, you must include the following tables in a table collection.

  • AssetDepBookTable

  • AssetDepreciationProfile

Asset conditions table collection

To support sharing asset conditions among company accounts, you must include the AssetCondition table in a table collection.

Property group codes table collection

To support sharing property group codes for fixed assets among company accounts, you must include the AssetPropertyGroup table in a table collection.

Asset types table collection

To support sharing asset types among company accounts, you must include the AssetMajorType table in a table collection.

Tax reference information is used in the following situations:

  • When calculating and posting withholding tax

  • When calculating, collecting, reporting, or paying sales tax

  • When setting up the general ledger, customers, or vendors

To minimize setup and maintenance, create a virtual company to share tax reference information among legal entities. Create the following table collections to include in the virtual company.

Sales tax groups table collection

Sales tax groups determine the sales tax and duty calculation for customers, vendors, or ledger accounts. To support sharing sales tax groups among company accounts, you must include the following tables in a table collection.

  • TaxGroupHeading

  • TaxData

  • LanguageTxt

  • TaxExemptCodeTable

  • TaxGroupData

  • TaxGroupTaxJurisdiction

  • TaxItemGroupHeading

  • TaxJurisdiction

    When you share this table, you must also share tables that are related to sales tax jurisdictions. For information about which tables to share, see the table collection in this topic.

  • TaxOnItem

  • TaxParameters

    When you share this table, you must also share tables that are related to tax parameters. For information about which tables to share, see the table collection in this topic.

  • TaxTable

    When you share this table, you must also share tables that are related to sales tax codes. For information about which tables to share, see the table collection in this topic.

Item sales tax groups table collection

To support sharing item sales tax groups among company accounts, you must include the following table in a table collection.

  • TaxItemGroupHeading

  • TaxOnItem

  • TaxTable

    When you share this table, you must also share tables that are related to sales tax codes. For information about which tables to share, see the table collection in this topic.

Ledger posting groups table collection

To support sharing ledger posting groups for sales taxes among company accounts, you must include the TaxLedgerAccountGroup table in a table collection.

NoteNote

It is assumed that if you are sharing posting groups among company accounts, you are also using a shared chart of accounts.

Withholding tax groups table collection

To support sharing withholding tax groups among company accounts, you must include the following table in a table collection.

  • TaxWithholdGroupHeading

  • TaxWithholdGroupDate

  • TaxWithholdTable

    When you share this table, you must also share tables that are related to withholding tax codes. For information about which tables to share, see the table collection in this topic.

Sales tax codes table collection

To support sharing sales tax codes among company accounts, you must include the following tables in a table collection.

  • TaxTable

  • LogisticsLocationAccessView

  • PaymTerm

    When you share this table, you must also share tables that are related to payment terms. For information about which tables to share, see the table collection in this topic.

  • TaxAuthorityAddress

  • TaxCollectLimit

  • TaxData

  • TaxJurisdiction

    When you share this table, you must also share tables that are related to sales tax jurisdictions. For information about which tables to share, see the table collection in this topic.

  • TaxLedgerAccountGroup

  • TaxPeriodHead

  • TaxReportCollection

  • TaxVATReportCategory_MX

  • VendTable

    When you share this table, you must also share tables that are related to vendors. For information about which tables to share, see Virtual company scenarios: CRM.

Tax exempt codes table collection

To support sharing sales tax exempt codes among company accounts, you must include the TaxExemptCodeTable table in a table collection.

Sales tax reporting codes table collection

To support sharing sales tax reporting codes for country or region specific sales tax reports among company accounts, you must include the TaxReportCollection table in a table collection.

Withholding tax codes table collection

To support sharing withholding tax codes among company accounts, you must include the following tables in a table collection.

  • TaxWithholdTable

  • PaymTerm

    When you share this table, you must also share tables that are related to payment terms. For information about which tables to share, see the table collection in this topic.

  • TaxAuthorityAddress

  • TaxWithholdData

  • TaxWithholdLedgerAccountGroup_TH

  • TaxWithholdLimit

  • TaxWithholdPeriodHead_TH

  • VendTable

    When you share this table, you must also share tables that are related to vendors. For information about which tables to share, see Virtual company scenarios: CRM.

Sales tax jurisdictions table collection

To support sharing sales tax jurisdictions among company accounts, you must include the following tables in a table collection.

  • TaxJurisdiction

  • PaymTerm

    When you share this table, you must also share tables that are related to payment terms. For information about which tables to share, see the table collection in this topic.

  • TaxAuthorityAddress

  • TaxLedgerAccountGroup

  • TaxPeriodHead

  • VendTable

    When you share this table, you must also share tables that are related to vendors. For information about which tables to share, see Virtual company scenarios: CRM.

Tax withholding groups table collection

To support sharing tax withholding groups among company accounts, you must include the following tables in a table collection.

  • TaxWithholdGroupData

  • TaxWithholdGroupHeading

  • TaxWithholdTable

Did you find this helpful?
(1500 characters remaining)
Thank you for your feedback

Community Additions

ADD
Show:
© 2014 Microsoft. All rights reserved.