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Search for PSTs Using PST Capture

 

Using Microsoft Exchange PST Capture to migrate data stored in PST files to user mailboxes is a two-step process. First, you create a PST search that locates the PST files on specified computers on your network. Then, you can import these PST files to specific mailboxes in your organization.

This topic provides steps for setting up PST searches. For information about how to import PST files that are identified by a PST search, see Import PSTs using PST Capture.

  • You have the PST Capture Console installed on your host computer. For details about installing the console, see Install PST Capture.
  • You have PST Capture agents deployed on the computers you want to scan for PST files.

The user account you use must be part of the local Administrators group on the host computer running PST Capture.

  1. On the host computer running PST Capture, click Start > All Programs > Microsoft Exchange > PST Capture.
    noteNote:
    If you have User Access Control turned on, you must run PST Capture as an administrator by doing one of the following:
    • Click Start > All Programs > Microsoft Exchange, press the Shift key, right-click PST Capture, and then select Run as administrator. If you use this method, you will need to do this every time you start PST Capture.
    • Click Start > All Programs > Microsoft Exchange, right-click PST Capture, and then click Properties. On the Compatibility tab, in the Privilege Level section, select the Run this program as an administrator check box. This setting remains activated each time you run PST Capture.
  2. In the PST Capture Console, click New, and then click PST Search. This opens the New PST Search wizard.
  3. On the Step 1 of 4: Select the computers that you want to search for PST files page, specify the computers you want to search. Computers that have PST Capture agents installed are displayed in green. You can only search for PST files on computers that have the PST Capture agent installed. Use the following settings, and then click Next:
    • Domain   Use this list to select the domain that contains the computers you want to search.
    • Find   Use this box to type the name of the computer you want to search. Click Next to locate the computer in the Computers pane. If you specify a partial name, and more than one computer matches the search term, you can cycle through the matching computers by using the Next and Previous buttons.
    • Computers pane   Select the check boxes next to the computers you want to search. You can also select all computers in an organizational unit or domain by clicking the corresponding check boxes.
  4. On the Step 2 of 4: Specify locations page, specify the following file location options for the search, and then click Next.
    • For the permanent hard drives on the target computers, select one of the following:
      • All Click this button to search all hard drives on the target computer. This doesn’t include mapped network drives.
      • These locations Click this button and use the corresponding box to search only specified locations. You can specify multiple locations by separating them with semicolons.
      • None Click this button if you don’t want to search any hard drives.
    • All removable drives   Select this check box to search removable drives on the target computers, such as USB flash drives or external hard drives.
    • In the Locations to ignore section, specify any locations to exclude from the search:
      • System folders Select this check box to skip all system folders, such as Windows.
      • Program files folder Select this check box to skip the Program Files folder, which is the default installation path for programs.
      • These locations Select this check box and use the corresponding box to skip specified folders. You can specify multiple locations by separating them with semicolons.
  5. On the Step 3 of 4: Set up schedule page, select whether you want to run the search manually or schedule the search for a specific time, and then click Next.
  6. On the Step 4 of 4 Summary page, review your selections, assign a name to the PST search, and then click Finish.

Each PST search you create shows up as a separate tab in the PST Capture Console. If you scheduled the PST Capture to run at a specific time, the search will occur during that time, and the results will be displayed in the Results pane. You can also perform a search any time by clicking on the Search All Now in the PST Capture Console.

After the search completes, you can import the files to specific mailboxes in your organization. For details about how to import PST files using PST Capture, see Import PSTs using PST Capture.

Each PST search is displayed in a separate tab in the PST Capture Console. The following figure shows a typical PST search tab.

PST Search Tab

Options on the PST Search menu are enabled when you’re on a PST search tab. The PST Search menu lists the following options:

  • Search All Now Select this option to start a search on all computers specified in the PST search.
  • Stop All Select this option to stop searches on all computers. This option is enabled only if there is a search in progress.
  • Search Selected Now Select this option to start a search on only the selected computers.
  • Stop Selected Select this option to stop the search on the selected computers. This option is enabled only if there is a search in progress on the selected computers.
  • Edit Select this option to use the Edit PST Search wizard to make changes to the PST search.
  • Remove Selected from Search Select this option to remove the selected computers from the search.
  • Rename Select this option to rename the search.
  • View Alert Details Select this option to view the details of the alert that the search is reporting. This option is enabled only if PST search encounters an error.
  • Export PST Search Results Select this option to export the search results to a .csv file.
  • Delete PST Search Select this option to delete the PST search from the PST Capture Console.
 
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