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How to: Back Up Files and Filegroups (SQL Server Management Studio)

This topic explains how to back up database files and filegroups.

To back up database files and filegroups

  1. After connecting to the appropriate instance of the SQL Server Database Engine, in Object Explorer, click the server name to expand the server tree.

  2. Expand Databases, and, depending on the database, either select a user database or expand System Databases and select a system database.

  3. Right-click the database, point to Tasks, and then click Back Up. The Back Up Database dialog box appears.

  4. In the Database list, verify the database name. You can optionally select a different database from the list.

  5. In the Backup type list, select Full or Differential.

  6. For the Backup component option, click File and Filegroups.

  7. In the Select Files and Filegropus dialog box, select the files and filegroups you want to back up. You can select one or more individual files or check the box for a filegroup to automatically select all the files in that filegroup.

  8. Either accept the default backup set name suggested in the Name text box, or enter a different name for the backup set.

  9. Optionally, in the Description text box, enter a description of the backup set.

  10. Specify when the backup set will expire:

    • To have the backup set expire after a specific number of days, click After (the default option). Then, enter the number of days after set creation that the set will expire. This value can be from 0 to 99999 days; a value of 0 days means that the backup set will never expire.

      The default value is set in the Default backup media retention (in days) option of the Server Properties dialog box (Database Settings page). To access this option, right-click the server name in Object Explorer and select properties; then select the Database Settings page.

    • To have the backup set expire on a specific date, click On, and enter the date on which the set will expire.

  11. Choose the type of backup destination by clicking Disk or Tape. To select the paths of up to 64 disk or tape drives that contain a single media set, click Add. The selected paths are displayed in the Backup to list.

    NoteNote

    To remove a backup destination, select it and click Remove. To view the contents of a backup destination, select it and click Contents.

  12. To view or select the advanced options, click Options in the Select a page pane.

  13. Select an Overwrite Media option, by clicking one of the following:

    • Back up to the existing media set

      For this option, click either Append to the existing backup set or Overwrite all existing backup sets. For more information, see Appending to Existing Backup Sets and Overwriting Backup Sets.

      Optionally, select Check media set name and backup set expiration to cause the backup operation to verify the date and time at which the media set and backup set expire.

      Optionally, enter a name in the Media set name text box. If no name is specified, a media set with a blank name is created. If you specify a media set name, the media (tape or disk) is checked to see whether the actual name matches the name that you enter here.

      If you leave the media name blank and check the box to check it against the media, success will equal the media name on the media also being blank.

    • Back up to a new media set, and erase all existing backup sets

      For this option, enter a name in the New media set name text box, and, optionally, describe the media set in the New media set description text box. For more information, see Creating a New Media Set.

  14. In the Reliability section, optionally check:

  15. If you are backing up to a tape drive (as specified in the Destination section of the General page), the Unload the tape after backup option is active. Clicking this option enables the Rewind the tape before unloading option.

    NoteNote

    The options in the Transaction log section are inactive unless you are backing up a transaction log (as specified in the Backup type section of the General page).

  16. SQL Server 2008 Enterprise and later versions support backup compression. By default, whether a backup is compressed depends on the value of the backup-compression default server configuration option. However, regardless of the current server-level default, you can compress a backup by checking Compress backup, and you can prevent compression by checking Do not compress backup.

    To view the current backup compression default

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