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Examples: Posting definitions [AX 2012]

Updated: September 9, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Before you read this topic, you should be familiar with posting definitions and transaction posting definitions. For information, see About posting definitions.

NoteNote

For information about how to use posting definitions in the public sector, search for the “Examples: Posting definitions (Public sector)” topic.

The following examples can be set up in the Posting definitions form. (Click General ledger > Setup > Posting > Posting definitions.) Each example contains these sections:

  • Posting definition – Match criteria

  • Posting definition – Generated entries

  • Transactions with the accounts, dimension values, and amounts

  • Ledger entries generated from the posting definition

When a match occurs between the accounts and dimension values in the Match criteria pane for the posting definition and the accounts and dimension values on the transaction, ledger entries are generated based on the Generated entries pane for the posting definition.

NoteNote

To associate a posting definition with a specific transaction type, use the Transaction posting definitions form. (Click General ledger > Setup > Posting > Transaction posting definitions.) After you associate a posting definition with a transaction type and select Use posting definitions in the General ledger parameters form, all transactions of the selected transaction type must use posting definitions.

When you enable encumbrance processing by selecting Enable encumbrance process in the General ledger parameters form, posting definitions must be used to record encumbrances to the general ledger for any accounts that should be reserved. In most cases, all expense accounts are reserved on the balance sheet.

Posting definitions for encumbrances are set up for the Purchasing module in the Posting definitions form. Then, in the Purchasing area of the Transaction posting definitions form, you can select the Purchase order transaction type to associate the posting definition with purchase orders.

All voucher transactions for purchase order encumbrances must balance, which means that debits must equal credits, in each unique dimension on a voucher.

Posting definition – Match criteria

Account structure

Match account number

Priority

Account Structure - P&L

*

1

*A blank value in the Match account number field means that all matching accounts in the defined account structure are part of the matching rule.

Posting definition – Generated entries

Account structure

Generated account number

Generated debit/credit

Balance

300143 - -

(Encumbrance account)

Same

Balance

300144 - -

(Reserve for encumbrance account)

Balancing

Transactions with the accounts, dimension values, and amounts

The accounts and dimension values come from the accounting distributions that you enter for a purchase order line, or they come from the accounts and dimensions that are automatically generated based on the default settings for vendors, items, categories, and dimension templates.

Account + Dimensions

Debit

Credit

Comment

606400-OU_1-OU_3566-Training

250.00

Ledger entries generated from the posting definition

Generated ledger entries are created to record the encumbrances.

Account + Dimensions

Debit

Credit

Comment

300143-OU_1-OU_3566-Training

250.00

300144-OU_1-OU_3566-Training

250.00

In this example, any account that is part of Account Structure - P&L matches the posting definition criteria. Therefore, when 606500-OU_1-OU_3566-Training is evaluated, generated entries are created for the accounts that are defined in the Generated entries pane for the posting definition.

When you enable budget appropriation by selecting Enable budget appropriation in the General ledger parameters form, posting definitions must be used to record budget register entries to the general ledger. When a budget control configuration is active and is turned on, posting definitions and transaction posting definitions can be used to support the recording of appropriation, revision, transfer, project, fixed asset, and supply and demand forecast entries to the general ledger.

A posting definition for budget register entries that has a budget type of Original budget, and that has appropriations enabled, can be set up by selecting the Budget module in the Posting definitions form. Then, in the Budget area of the Transaction posting definitions form, you can use budget codes to associate the posting definition with budget register entries that have a budget type of Original budget.

When budget appropriations and posting definitions are enabled, the budget register entries are recorded for budget control and in the general ledger.

Posting definition – Match criteria

Account structure

Match account number

Priority

Account Structure - P&L

*

1

*A blank value in the Match account number field means that all matching accounts in the defined account structure are part of the matching rule.

Posting definition – Generated entries

Account structure

Generated account number

Generated debit/credit

Account structure

300145 - -

(Estimated revenue account)

Same

Account structure

300146 - -

(Appropriation account)

Balancing

Transactions with the accounts, dimension values, and amounts

You enter the accounts, dimension values, and amounts for the budget account entry in the Budget register entry form. (Click Budgeting > Common > Budget register entries > All budget register entries. Click Budget register entry.)

Account + Dimensions

Debit

Credit

Comment

606400-OU_1-OU_3566-Training

250.00

Ledger entries generated from the posting definition

Generated ledger entries are created to record the original budget in each dimension.

Account + Dimensions

Debit

Credit

Comment

300145-OU_1-OU_3566-Training

250.00

300146-OU_1-OU_3566-Training

250.00

In this example, any account that is part of Account Structure - P&L matches the posting definition criteria. Therefore, when 606400-OU_1-OU_3566-Training is evaluated, the generated ledger entries are created.


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