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(FRA) Maintain mandats de paiement (form) (Public sector) [AX 2012]

Updated: June 19, 2013

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Reports > France > Mandat de paiement.

The director can use this form to assign vendor invoice lines to mandats de paiement and bordereaux de mandat. The director and accountant can use this form to approve or reject mandats and bordereaux de mandat.

NoteNote

This form is available only if all three of the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • The Use French public sector accounting rules check box in the Budget parameters form is selected.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

The following tables provide descriptions for the controls in this form.

Button

Description

Retrieve lines

Open a database inquiry form, where you can specify the criteria to use for retrieving invoice lines. When you close the inquiry form, the invoice lines that match the specified criteria are retrieved into the grid.

ImportantImportant

Lines from invoices that are being edited are not retrieved.

Assign to mandat

Assign the selected invoice lines to a mandat de paiement. If more than one invoice line is selected, a separate mandat is assigned to each line.

Assign to bordereau de mandat

Assign the selected invoice lines to a bordereau de mandat. If more than one invoice line is selected, all of the selected lines are assigned to the same bordereau.

You must assign the line to a mandat de paiement before you can assign it to a bordereau de mandat.

View invoice

Open the invoice that contains the selected invoice line.

Field

Description

Pending

Select this option to retrieve invoice lines from pending invoices. In most cases, these invoices will not yet be assigned to a mandat or bordereau de mandat.

ImportantImportant

Lines from invoices that are being edited are not retrieved.

Posted

Select this option to retrieve invoice lines from posted invoices.

To retrieve an invoice that was paid without a mandat, select this option, and then enter the invoice number on the inquiry form that opens when you click the Retrieve lines button. You can use a null value for the mandat number to find all posted invoices that are not assigned to a mandat.

From date

Enter the first date in the range from which to select invoice lines for retrieval.

For pending invoices, invoice lines with a posting date that falls in the specified range will be retrieved. For posted invoices, invoice lines with an invoice date that falls in the specified range will be retrieved.

To date

Enter the last date in the range from which to select invoice lines for retrieval.

For pending invoices, invoice lines with a posting date that falls in the specified range will be retrieved. For posted invoices, invoice lines with an invoice date that falls in the specified range will be retrieved.

Mandat numbers

The mandat numbers that will be used to select invoice lines for retrieval. You can specify these numbers on the form that opens when you click the Retrieve lines button. To retrieve only invoice lines that have not been assigned to a mandat, enter a null value.

Bordereau de mandat numbers

The bordereau de mandat numbers that will be used to select invoice lines for retrieval. You can specify these numbers on the form that opens when you click the Retrieve lines button. A null value retrieves only invoice lines that nave not been assigned to a bordereau de mandat.

Invoice accounts

The vendors that were specified on the database inquiry form and used to retrieve lines into the grid.

Budgetary accounts

The main accounts that were specified on the database inquiry form and used to retrieve lines into the grid.

Director authorization status

The director authorization status that was specified on the database inquiry form and used to retrieve lines into the grid.

There are three possible values:

  • Not reviewed – The director has neither authorized the accountant to pay the amount shown on the invoice line nor rejected the mandat.

  • Authorized – The director has authorized the accountant to pay the amount shown on the invoice line to the vendor specified in the invoice account.

  • Rejected – The director has rejected the mandat.

Accountant acceptance status

The accountant acceptance status that was specified on the database inquiry form and used to retrieve lines into the grid.

There are three possible values:

  • Not reviewed – The accountant has neither accepted the invoice line for payment nor rejected the mandat.

  • Accepted – The accountant has agreed to pay the amount shown on the invoice line to the vendor specified in the invoice account.

  • Rejected – The accountant has rejected the mandat.

Invoice

The vendor invoice number.

Vendor name

The name of the vendor who invoiced the item on the invoice line.

Item number

The identification number of the item on the invoice line.

Procurement category

The procurement category for the item on the invoice line.

Mandat

The mandat de paiement to which the invoice line is assigned.

Bordereau de mandat

The bordereau de mandat to which the invoice line is assigned.

Budgetary account

The main account of the commitment line that is referenced by the invoice line.

Date of issue

The date when the invoice line was assigned to the mandat.

NoteNote

If the invoice line includes a date of issue, but does not include a mandat number, that indicates that the accountant rejected the mandat, and the director has not yet assigned a new mandat number.

Director authorization status

The authorization status that the accountant assigned to the mandat de paiement.

There are three possible values:

  • Not reviewed – The director has neither authorized the accountant to pay the amount shown on the invoice line nor rejected the mandat.

  • Authorized – The director has authorized the accountant to pay the amount shown on the invoice line associated with the mandat.

  • Rejected – The director has rejected the mandat.

Accountant acceptance status

The acceptance status that the accountant assigned to the mandat de paiement.

There are three possible values:

  • Not reviewed – The accountant has neither accepted the invoice line for payment nor rejected the mandat.

  • Accepted – The accountant has agreed to pay the invoice line associated with the mandat.

  • Rejected – The accountant has rejected the mandat.

    When the accountant rejects the mandat, the Director authorization status changes to Not reviewed, and the following fields on the invoice line are cleared:

    • Mandat

    • Bordereau de mandat

    • Director

    • Director date and time

Withholding codes

The codes that indicate the reasons that the amount paid to the vendor was reduced by the director.

Withholding amount

The total amount that the accountant is to withhold from the payment. When the mandat is printed, this amount is combined with the Deduction amount to show the total amount by which the payment is reduced.

Deduction codes

The codes that indicate the reasons that the amount paid to the vendor was reduced by the accountant.

Deduction amount

The total amount that the accountant is to deduct from the payment. When the mandat is printed, this amount is combined with the Withholding amount to show the total amount by which the payment is reduced.

Requisition order

Select this check box if the director orders the mandat to be paid after the accountant has rejected the mandat.


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