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Use MapPoint smart tags in Microsoft Word or Excel

Note  Smart tags work only in the English versions of Microsoft Word 2002 and Microsoft Excel 2002.

Smart tags are a Word and Excel feature that automatically recognizes text or data as being of a certain type. The MapPoint smart tags recognize data as being a place or address and allow you to use the smart tags feature to quickly access functionality in MapPoint. When you install MapPoint, the MapPoint smart tags are available for use in Word and Excel.

Smart tag in Microsoft Word

Smart tag in Microsoft Word
Smart tag in Microsoft Excel

Smart tag in Microsoft Excel

When smart tags recognize text or data as being an address or place, in Word the text is underlined in purple and in Excel the cell in which the data appears has a purple triangle in the lower-right corner. When you place your mouse pointer over this text, the Smart Tag button appears. Click the arrow on the button to then select from the available actions on the list.

MapPoint smart tag action In this program Does this
Insert a MapPoint map Word and Excel Embeds a MapPoint map of the address or place after the text in your Word document or in the next empty cell in your Excel spreadsheet.
Plan Route in MapPoint Word and Excel Opens MapPoint, adds a Pushpin to mark the address or place on the map, and then adds it as a stop in the Route Planner.
Export Data to MapPoint Excel Opens MapPoint and starts the Import Data Wizard, which guides you through the steps of importing data from the source file to display the data on your map.
Link Data To MapPoint Excel Opens MapPoint and starts the Link Data Wizard, which guides you through the steps of linking data from the source file to display the data on your map.

To enable MapPoint smart tags

In Word

  1. On the Word Tools menu, click AutoCorrect Options.

  2. On the Smart Tags tab, do either or both of the following:

    To have smart tags recognize addresses, select the Addresses (English) check box.

    To have smart tags recognize places, select the Places (English) check box.

  3. Click OK.

In Excel

  1. On the Excel Tools menu, click AutoCorrect Options.
  2. On the Smart Tags tab, select the MapPoint location headings check box.
  3. Click OK.

To remove MapPoint smart tags

In Word

  1. On the Word Tools menu, click AutoCorrect Options.

  2. On the Smart Tags tab, do either or both of the following:

    Clear the Address (English) check box to stop recognizing addresses.

    Clear the Places (English) check box to stop recognizing places.

  3. Click OK.

In Excel

  1. On the Excel Tools menu, click AutoCorrect Options.
  2. On the Smart Tags tab, clear the MapPoint location headings check box.
  3. Click OK.

Notes

Smart tags work independently of the MapPoint Office COM add-in but have similar functionality. When data in your Excel spreadsheet contains multiple addresses, it may be more convenient to work with the MapPoint Office COM add-in because you can export or link multiple cells to MapPoint.

Before copying information from Excel, make sure that your data is properly formatted.

How?

MapPoint smart tags also work in Microsoft Internet Explorer version 5.5 and higher when displaying a Web page saved from a Word document. When saving your Word document, make sure that the smart tags are saved as XML properties.

For more information about using smart tags, click Microsoft Word Help on the Word Help menu or Microsoft Excel Help on the Excel Help menu.

About the MapPoint Office COM add-in

About linked and embedded objects