Fixed asset groups (form)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Fixed assets > Setup > Fixed asset groups.

Use this form to set up the fixed asset groups that define asset characteristics such as type, number sequence, and default value models. You must assign each fixed asset to a fixed asset group.

You can use the same fixed asset group for assets that have the same characteristics. For example, cars or categories of machinery might be in the same asset groups. You can create posting profiles for each fixed asset group, and select ranges of asset groups in inquiries and on reports.

Task that uses this form

Set up fixed asset groups

The following tables provide descriptions for the controls in this form.

Tab

Tab

Description

General

View and specify information for the selected fixed asset group.

Buttons

Button

Description

Value models

Open the Fixed asset group/value model form, in which you can set up or view the value models that are attached to the fixed asset group.

Value models can also be attached to fixed asset groups as you create value models in the Value models form.

Depreciation books

Open the Fixed asset group/depreciation book form, in which you can view the fixed asset groups that are associated with the selected depreciation book.

Fields

Field

Description

Fixed asset group

The identifier of the fixed asset group.

Name

The descriptive name for the fixed asset group.

Current

If this check box is selected, depreciation and other transactions for the fixed asset group are part of the posting layer for a fiscal period.

For more information about posting layers, see Posting fixed asset transactions to posting layers

Operations

If this check box is selected, transactions for the fixed asset group are part of the Operations posting layer, which is used for periodic financial reporting for internal purposes.

Tax

If this check box is selected, transactions for the fixed asset group are part of the Tax posting layer, which is used to for tax reporting purposes.

Type

Select a fixed asset type. This classification can be used for sorting or selecting ranges on reports. The following are examples of fixed asset types:

  • Tangible

  • Intangible

  • Financial

  • Land and buildings

  • Goodwill

  • Other

The selection does not enable any special functionality or posting rules.

Major type

Select a top-level asset classification for reporting purposes only. For more information, see Major types (form).

Autonumber fixed assets

Select this check box to assign numbers automatically to new fixed assets in the group. This makes it easier to identify each fixed asset.

If this check box is not selected, numbers are automatically allocated to new fixed assets using the number sequence that is set up in the Number sequences area of the Fixed assets parameters form, regardless of the fixed asset group.

If no number sequence is set up for fixed assets in the Fixed assets parameters form, you must number the fixed assets manually.

Number sequence code

If you do not select the Autonumber fixed assets check box, you must create a number sequence for each fixed asset group and attach it to the group.

The fixed asset numbering for fixed asset groups and the general fixed asset numbering option in the Fixed assets parameters form are complementary. This means that for one or more selected fixed asset groups, specific numbering can be set up for the group. For all fixed assets, where no specific numbering exists for the fixed asset group, the default number sequence for fixed asset numbering in Fixed assets parameters can be used.

Autonumber bar codes

Select this check box to assign bar codes to new fixed assets in this group.

Fixed asset bar codes are recorded on the fixed asset, and can also be printed on the Fixed asset bar codes report. Bar codes for fixed assets are especially useful for the physical control of fixed assets, which is important for internal management of fixed assets. In many countries/regions, it is also a mandatory part of the yearly external audit.

Bar code number sequence

If you do not select the Autonumber bar codes check box, you must set up a number sequence for bar codes the fixed asset group.

Property type

Select the property type for fixed assets in this group:

  • Fixed asset – Regular assets, to be processed in the usual manner.

  • Continuing property – Property that exists for inventory purposes only, such as phones, radios, or mobile devices that fall below the capitalization threshold. Typically, you enter a service life of 0 (zero) for continuing property assets and exclude continuing property assets from the valuation report that you reconcile with the general ledger.

  • Other – Intangible assets that you want to display separately on the balance sheet.

This field is used only for reports or searches.

Location

Select a location for fixed assets in the group. The available locations are set up in the Fixed assets locations form.

GIS layer ID

The default geographic information system (GIS) layer for fixed assets in the group.

A GIS database is a third-party application that typically is used to track land and infrastructure.

Replacement cost factor

Enter the percentage increase or decrease for the replacement cost of the fixed asset. For example, if it costs 3.5 percent more this year to replace assets in this group, enter 3.5.

The factor that you enter is used only if you update the replacement cost of a fixed asset by using the Update replacement costs and insured values form. A zero or blank factor causes the calculation to be skipped in the update. For more information, see Update replacement costs and insured values (form).

Insured value factor

Enter the percentage increase or decrease for the insured value of the fixed asset. For example, if assets in this group are insured for amounts that are 1.5 percent lower this year, enter –1.5.

The factor that you enter is used only if you update the insured value of a fixed asset by using the Update replacement costs and insured values form. A zero or blank factor causes the calculation to be skipped in the update. For more information, see Update replacement costs and insured values (form).

Capitalization threshold

Enter the amount at which new fixed assets that are based on this fixed asset group are set up to depreciate by default, when they are acquired.

For example, enter 2500 to keep the Depreciation field cleared in the Value models form when a new fixed asset in this group is posted with an acquisition amount of 2,400. You can change the depreciation information in the value model for the asset.

Capitalization thresholds are ignored when you acquire new assets if the Consider capitalization threshold check box is cleared in the Fixed assets parameters form. A default value is displayed in this field if a capitalization threshold amount is defined in the form in which the asset acquisition is recorded.

Tip

You can use the amount in this field to create an alert, so that you are notified when an acquisition amount is above or below the threshold. This is useful if you have to verify that the asset must still depreciate after an actual acquisition amount is entered.

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).