Post costs (form)

Article
05/05/2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Project management and accounting > Periodic > Time and material > Post costs.

–or–

Click Project management and accounting > Common > Projects > All projects. On the Action Pane, on the Manage tab, in the Process group, click Post costs.

–or–

Click Project management and accounting > Common > Projects > Project contracts. On the Action Pane, on the Maintain tab, in the Process group, click Post costs.

Use this form to transfer costs from hour, expense, and item transactions that are posted but not invoiced to Profit and loss and Balance ledger accounts.

You can transfer costs for time and material projects and internal projects only.

You can transfer hour transactions between Payroll, Profit and loss, and Balance accounts.

Select transactions

The form is empty until you click Select and use the Select transactions to post costs form to identify both the transactions that you want to transfer and the location that you want to transfer them to.

Remove transactions

After you use the Select transactions to post costs form to generate a list of transactions, you can delete from the list the ones that you do not want to transfer. Select the appropriate lines and then press ALT+F9 to delete them.

Tasks that use this form

Select cost transactions for transfer

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Upper pane

Tab	Description
Overview tab	View a list of the transactions that are selected for the posting of cost amounts.
General tab	View transaction details related to quantities, sales tax groups, invoice proposals, and timesheet start and end time.
Financial dimensions	View information about financial dimensions, such as the default dimensions and where the dimensions are used in account structures and advanced rule structures.
Cost price	View details related to the cost price of the transaction, including ledger status and transactions status.

Lower pane

Tab	Description
Profit and loss	View total amount for the selected transactions in Profit and loss before the amounts are posted.
WIP	View total amount for the selected transactions in WIP accounts before the amounts are posted.
Payroll	View total amount for the selected transactions in payroll accounts before the amounts are posted. Accounts of type Payroll are connected with transactions of type Hour.
Ledger updates	View the accounts to be debited and credited and their offset accounts.

Buttons

Button	Description
Select	Select the transactions that you want to transfer.
Print	Print the selected lines.
Post	Post all transactions in the form. After you click the Post button, you can enter the posting date for the transactions in an intermediary form before completing the posting step. Note (ITA) This control is available only when the legal entity's primary address is in Italy and the Transaction date reference to competence date check box is selected in the General ledger parameters form. If necessary, use the Transaction date field to enter the posting date when the company gains knowledge of the transaction.

Select

Select the transactions that you want to transfer.

Print

Print the selected lines.

Post

Post all transactions in the form.

After you click the Post button, you can enter the posting date for the transactions in an intermediary form before completing the posting step.

Note

(ITA) This control is available only when the legal entity's primary address is in Italy and the Transaction date reference to competence date check box is selected in the General ledger parameters form. If necessary, use the Transaction date field to enter the posting date when the company gains knowledge of the transaction.

Fields

Field	Description
Transaction type	The transaction type of the current line.
Project date	Date when the current transaction was entered.
Project ID	Project that the transaction was posted to.
Category	Category of the transaction line.
Item	The item ID for the project.
Quantity	The number of units for the selected cost line, such as the number of hours or items.
Cost price	The cost price per unit in the selected currency.
Cost amount	Amount in default currency.
Ledger status	The current placement of the transaction line in the General ledger.
Transaction ID	Identifier of the transaction.
Activity number	Activity that is defined on the transaction line.
Line property	Status that the transaction is attached to.
Transaction voucher	Voucher number in the General ledger.
Description	Text describing the transaction.
Transaction status	Status of the transaction.
Transaction origin	The source of the transaction in Microsoft Dynamics AX, such as an item journal or hour journal.
Sales currency	The current sales currency code.
Sales price	Sales price per unit calculated in the current sales currency.
Accrued revenue	Select this check box to calculate accrued revenue for the transaction.
Accrued amount	The transaction amount in the accounting currency.
Sales tax group	View the group of sales tax codes that are used for calculating purchases and sales.
Item sales tax group	View the group of sales tax codes that are used for calculating an item.
Invoice proposal	View the identifier for the invoice proposal.
Start time	Start time attached to the record.
End time	End time attached to the record.
Lot ID	Identifier of the item lot.
Packing slip	Identifier of the packing slip.
Adjustment number	View the project adjustment reference number.
Main account	View the account number to be used when posting in the General ledger.
Cost center	Cost center dimension that is attached to the current transaction line.
Department	Department dimension that is attached to the current transaction line.
Purpose	Purpose dimension that is attached to the current transaction line.
Debit	Account number for posting in the General ledger.
Hour	View the transaction amount for hours in the accounting currency.
Expense	View the transaction amount for expenses in the accounting currency.
Item	View the transaction amount for items in the accounting currency.
Total	View the total transaction amount in the accounting currency.
Hour	View the committed cost amount for hour transactions in the accounting currency.
Expense	View the committed cost amount for expense transactions in the accounting currency.
Item	View the committed cost amount for items in the accounting currency.
Total	View the total committed cost amount for transactions in the accounting currency.
Hour	View the payroll amount for transactions in the accounting currency.
Debit	The amount debited to the transaction.
Transaction type	A description of the type of the transaction, such as Project - WIP cost - Item.
Credit	The amount credited to the transaction.
Offset account transaction type	The transaction type of the transaction line. Posting to the General ledger is controlled partly by the transaction type and partly by the category.
Amount	The transaction amount in the accounting currency.
Transaction ID	The identification number of the transaction.

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