Create a Managed Folder Mailbox Policy

Applies to: Exchange Server 2010

Managed folder mailbox policies are used to create logical groupings of managed folders. When a managed folder mailbox policy is applied to users' mailboxes, all the managed folders that are linked to the policy are deployed in a single operation.

You can create as many managed folder mailbox policies as you want. You can also add as many managed folders to each policy as you want, but each user mailbox can have only one managed folder mailbox policy.

If your organization has existing managed folders (including their corresponding managed content settings), you can add them to the managed folder mailbox policy as you create it. You can also add or remove managed folders from a managed folder mailbox policy any time after the policy is created.

Caution

Be cautious when using the managed default folder named Entire Mailbox. Managed content settings that are applied to the Entire Mailbox folder control every folder in the mailbox except:

• Managed custom folders (and their subfolders)
• Managed default folders (and their subfolders)

A managed default folder is a default folder in the mailbox (such as Inbox, Calendar, or Contacts) that is linked to a managed folder mailbox policy. If a default folder in the mailbox is not linked to a managed folder mailbox policy, then the “entire mailbox” policy will apply to that default folder.

What Do You Want to Do?

• Use the EMC to create a managed folder mailbox policy
• Use the Shell to create a managed folder mailbox policy

Use the EMC to create a managed folder mailbox policy

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.

1. In the console tree, navigate to Organization Configuration > Mailbox.
2. In the action pane, click New Managed Folder Mailbox Policy.
3. On the New Managed Folder Mailbox Policy page, complete the following fields:
   • Managed folder mailbox policy name   Use this box to type the name of the new policy.
   • Specify the managed folders that you want to link to this policy   Use this field to add or remove managed folders. The following settings are available:
     Add   Click this button to open the Select Managed Folder dialog box. Use this dialog box to select the managed folders that you want to link to the policy, and then click OK. (To select multiple folders, press the CTRL key while selecting.)
        Select a managed folder from the list, and then click this button to remove it from the policy.
4. On the Completion page, review the following, and then click Finish to close the wizard:
   • A status of Completed indicates that the wizard completed the task successfully.
   • A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.

Use the Shell to create a managed folder mailbox policy

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Messaging records management" entry in the Messaging Policy and Compliance Permissions topic.

This example creates the managed folder mailbox policy MyManagedFolderMailboxPolicy and links the Inbox managed default folder and Business Critical managed customer folder to the policy.

New-ManagedFolderMailboxPolicy -Name "MyManagedFolderMailboxPolicy" -ManagedFolderLinks Inbox, 'Business Critical'

For detailed syntax and parameter information, see New-ManagedFolderMailboxPolicy.

Other Tasks

After you create a managed folder mailbox policy, you may also want to:

• Apply a Managed Folder Mailbox Policy to Users
• Schedule the Managed Folder Assistant

For More Information

Understanding Messaging Records Management

Understanding Managed Folders

Deploying Managed Folders