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Mail-enable or mail-disable a public folder

 

Applies to: Exchange Server 2013, Exchange Online

Topic Last Modified: 2014-08-18

Public folders are designed for shared access and provide an easy and effective way to collect, organize, and share information with other people in your workgroup or organization. Mail-enabling a public folder allows users to post to the public folder by sending an email message to it. When a public folder is mail-enabled additional settings become available for the public folder in the Exchange admin center (EAC), such as email addresses and mail quotas. In the Shell, before a public folder is mail-enabled, you use the Set-PublicFolder cmdlet to manage all of its settings. After the public folder is mail-enabled, you use the Set-PublicFolder and the Set-MailPublicFolder cmdlets to manage the settings.

If you want users on the Internet to send mail to a mail-enabled public folder, you need to set addition permissions using the Add-PublicFolderClientPermission cmdlet.

For additional management tasks related to managing public folders, see Public folder procedures.

For additional management tasks related to public folders, see Public folder procedures in Office 365 and Exchange Online.

TipTip:
Having problems? Ask for help in the Exchange forums. Visit the forums at: Exchange Server, Exchange Online, or Exchange Online Protection.

  1. Navigate to Public folders > Public folders.

  2. In the list view, select the public folder that you want to mail-enable or mail-disable.

  3. In the details pane, under Mail settings, click Enable or Disable.

  4. A warning box displays asking if you are sure you want to enable or disable email for the public folder. Click Yes to continue.

If you want external users to send mail to this public folder, make sure you follow the steps in Allow anonymous users to send email to a mail-enabled public folder.

This example mail-enables the public folder Help Desk.

Enable-MailPublicFolder -Identity "\Help Desk"

This example mail-enables the public folder Reports under the Marketing public folder, but hides the folder from address lists.

Enable-MailPublicFolder -Identity "\Marketing\Reports" -HiddenFromAddressListsEnabled $True

If you want external users to send mail to this public folder, make sure you follow the steps in Allow anonymous users to send email to a mail-enabled public folder.

For detailed syntax and parameter information, see Enable-MailPublicFolder.

This example mail-disables the public folder Marketing\Reports.

Disable-MailPublicFolder -Identity "\Marketing\Reports"

For detailed syntax and parameter information, see Disable-MailPublicFolder.

You can use either Outlook or the Shell to set permissions on a public folder's Anonymous account. You can't use the EAC to set permissions on the Anonymous account.

Use Outlook to set permissions for the Anonymous account

  1. Open Outlook using an account that's been granted Owner permissions on the email-enabled public folder you want anonymous users to send mail to.

  2. Navigate to Public folders - <user's name>.

  3. Navigate to the public folder you want to change.

  4. Right-click on the public folder, click Properties and then select the Permissions tab.

  5. Select the Anonymous account, select Create items under Write, and then click OK.

Use the Shell to set permissions for the Anonymous account

This example sets the CreateItems permission for the Anonymous account on the "Customer Feedback" mail-enabled public folder.

Add-PublicFolderClientPermission "\Customer Feedback" -AccessRights CreateItems -User Anonymous

For detailed syntax and parameter information, see Add-PublicFolderClientPermission.

 
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