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Configuring Windows SharePoint Services and Windows File Share Integration for Outlook Web Access

 

Applies to: Exchange Server 2007 SP3, Exchange Server 2007 SP2, Exchange Server 2007 SP1, Exchange Server 2007

Topic Last Modified: 2006-09-25

This topic explains a new feature in Outlook Web Access in Microsoft Exchange Server 2007: integration of Microsoft Windows SharePoint Services and Windows file shares. Windows file shares are also known as Universal Naming Convention (UNC) file shares. The integration of Windows SharePoint Services and Windows file shares in Outlook Web Access gives users read-only access to documents on centralized or personal Windows SharePoint Services document libraries or Windows file shares. Users cannot change files that are stored on Windows SharePoint Services document libraries or Windows file shares when they retrieve them by using Outlook Web Access.

Windows SharePoint Services is the engine that lets the administrator create Web sites for information-sharing and document collaboration. Windows SharePoint Services document libraries offer file storage capabilities for saving files and sharing information. This functionality helps users collaborate on documents.

importantImportant:
The Windows SharePoint Services and Windows file share integration feature is available only in the Exchange 2007 Outlook Web Access Premium client and when either Basic or forms-based authentication is used.

This section explains the administrative tasks that you can perform to configure the Windows SharePoint Services and Windows file share integration feature in Outlook Web Access. You can use the Exchange Management Console and the Exchange Management Shell to perform the following tasks:

  • Allow or block access to Windows SharePoint Services and Windows file share documents on specific servers.

  • Allow or block access to Windows SharePoint Services and Windows file share documents from public and private computers.

  • Create a list of host names to be treated as internal. Only documents on internal hosts can be accessed from Outlook Web Access.

  • Enable or disable document access to Windows SharePoint Services and Windows file shares by using segmentation. You can do this on individual Outlook Web Access virtual directories by using the Set-OwaVirtualDirectory cmdlet or on a per-user basis by using the Set-CASMailbox cmdlet.

noteNote:
By default, segmentation changes take effect after 60 minutes of inactivity for users who are logged on to Outlook Web Access or when a user logs on to Outlook Web Access. To force the changes to take effect immediately, restart IIS by running the command iisreset/noforce on the Client Access server.

Windows SharePoint Services and Windows file share integration is configured separately for public and private computer logons.

Table 1 describes the default settings for the Windows SharePoint Services and Windows file share integration feature in Outlook Web Access.

Table 1   Default settings for the Windows SharePoint Services and Windows file share integration feature in Outlook Web Access

Feature Default setting

Windows SharePoint Services and Windows file share integration features

Enabled

Block lists

None

Allow lists

None

Document access to Windows SharePoint Services and Windows file shares on unknown servers

Enabled

Windows SharePoint Services and Windows file share document access from public computers

Enabled

For more information about how to configure access to Windows SharePoint Services document libraries and Windows files shares, see the following topics:

For more information about how to use segmentation to manage Outlook Web Access features for individual virtual directories or on a per-user basis, see the following topics:

 
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