When you create a disclaimer, you can modify the appearance, position, and behavior of the disclaimer. You can specify the following attributes:
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The disclaimer text.
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The color, size, and font of the disclaimer text.
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The placement of the disclaimer in the message body.
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The behavior of the disclaimer with messages that the disclaimer can't be applied to directly.
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The use of a separator between the disclaimer and the message body.
Disclaimer Text
The disclaimer text is the text that is inserted into a message. Exchange 2007 inserts disclaimers into e-mail messages by using the same message format as the original message. For example, if a message is created in HTML, the disclaimer is added in HTML.
Disclaimer Font, Size, and Color
Exchange gives you several choices to customize the appearance of your disclaimer to meet your specific needs. You can specify the following font attributes to your disclaimer:
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Font The fonts available are
Arial, CourierNew, or Verdana.
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Font size You can select one of following font sizes:
Smallest, Smaller, Normal, Larger, or Largest.
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Font Color You can select one of the following font colors:
Black, Blue, Fuchsia, Gray, Green, Lime, Maroon, Navy, Olive, Purple, Red, Silver, Teal, White, or Yellow.
By default, in HTML or Rich Text messages, disclaimers are created by using Gray Arial font with a size of Smallest.
Placement of the Disclaimer
When you add a disclaimer to a message, Exchange lets you decide whether to prepend or append the disclaimer to the message. When you prepend the disclaimer to the message, the disclaimer is inserted before the text of the newest message. When you append the disclaimer to the message, the disclaimer is inserted at the bottom of the message thread. Exchange doesn't check to see whether previous disclaimers have been added.
Behavior of the Disclaimer with Messages That Can't Be Modified
Some messages, such as encrypted messages, prevent Exchange from modifying the content of the original message. Exchange enables you to control how your organization handles these messages. When you create a new disclaimer, you can decide whether to wrap a message that can't be modified in a message envelope that contains the disclaimer, reject the message if a disclaimer can't be added, or let the message continue without a disclaimer.
The following list shows each fallback action and its description:
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Wrap If the disclaimer can't be inserted into the original message, Exchange encloses, or "wraps," the original message in a new message envelope. Then the disclaimer is inserted into the new message.
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If an original message is wrapped in a new message envelope, subsequent transport rules are applied to the new message envelope, not to the original message. Therefore, you must configure transport rules with disclaimer actions that wrap original messages in a new message body after you configure other transport rules.
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If the original message can't be wrapped in a new message envelope, the original message is not delivered. The sender of the message receives a non-delivery report (NDR) that explains why the message was not delivered.
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Ignore If the disclaimer can't be inserted into the original message, Exchange lets the original message continue unmodified. No disclaimer is added.
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Reject If the disclaimer can't be inserted into the original message, Exchange doesn't deliver the message. The sender of the message receives an NDR that explains why the message wasn't delivered.
Including a Disclaimer Separator
You may want to clearly identify where a disclaimer starts or ends and where the original message content starts or ends. You can specify whether you want to insert a separator line between the disclaimer and the original message content. Exchange automatically positions the separator line based on whether the disclaimer is prepended or appended to the message.