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How to Set Scheduling Role Membership


Applies to: Exchange Server 2007 SP3, Exchange Server 2007 SP2, Exchange Server 2007 SP1, Exchange Server 2007

Topic Last Modified: 2007-02-13

This topic explains how to use the Exchange Management Shell to set scheduling role membership. A meeting organizer can send a meeting request to any resource mailbox (resource mailboxes include conference room and equipment mailboxes). Depending on the scheduling role membership of the meeting organizer, this meeting request can be automatically approved or declined.

You cannot use the Exchange Management Console to set scheduling role membership. You must use the Exchange Management Shell or Microsoft Outlook Web Access. For information about how to use Outlook Web Access to set scheduling role membership, see "Resource Settings" in Outlook Web Access Help.

In some cases, the meeting request requires special handling to determine if the meeting organizer can schedule a conference room. In this case, an acknowledgement is sent to the meeting organizer, and the request is kept in the resource mailbox or forwarded to a delegate.

To set scheduling role membership per resource, you can use the AllBookInPolicy, AllRequestInPolicy, AllRequestOutOfPolicy, RequestInPolicy, RequestOutOfPolicy, and BookInPolicy parameters.

To run the Set-MailboxCalendarSettings cmdlet, the account you use must be delegated the following:

  • Exchange Recipient Administrator role

For more information about permissions, delegating roles, and the rights that are required to administer Exchange Server 2007, see Permission Considerations.

  • To approve in-policy requests from all users and request out of policy requests for Ted Bremer, run the following command:

    Set-MailboxCalendarSettings -Identity "5th Floor Conference Room" -AutomateProcessing AutoAccept $true -AllBookInPolicy $true -RequestOutOfPolicy TedBremer@contoso.com

For detailed syntax and parameter information, see the Set-MailboxCalendarSettings reference topic.

  • For more information about managing resource scheduling, see Managing Resource Scheduling.
  • For more information about modifying resource configuration and setting custom resource properties, see the following cmdlet reference topics:
  • For information about how to use Outlook Web Access to set scheduling role membership, see "Resource Settings" in Outlook Web Access Help.
To ensure that you are reading the most up-to-date information and to find additional Exchange Server 2007 documentation, visit the Exchange Server TechCenter.
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