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How to Configure Custom Resource Properties for a Resource Mailbox

 

Applies to: Exchange Server 2007 SP3, Exchange Server 2007 SP2, Exchange Server 2007 SP1, Exchange Server 2007

Topic Last Modified: 2006-12-28

This topic explains how to use the Exchange Management Console or the Exchange Management Shell to configure custom resource properties for a resource mailbox.

A resource mailbox is a mailbox that represents conference rooms and company equipment. Resource mailboxes can be included as resources in meeting requests, providing a simple and efficient way to manage the scheduling of resources for your organization.

There are two types of resource mailboxes in Microsoft Exchange Server 2007: room and equipment. Room mailboxes are assigned to a meeting location such as a conference room, auditorium, or training room. Equipment mailboxes are assigned to a resource that is not location specific, such as a portable computer projector, microphone, or company car.

Custom resource properties can help users select the most appropriate room or equipment by providing additional information about the resource. For example, you can create a custom property for room mailboxes called AV. You can add this property to all rooms that have audio-visual equipment. This allows users to identify which conference rooms have audio-visual equipment available.

noteNote:
For every custom resource property you create in your organization, you must specify to which resource mailbox type it applies (room or equipment). When you are managing a resource mailbox, you can assign only those custom resource properties that apply to that specific resource mailbox type. For example, if you are configuring a room mailbox, you can assign only the custom resource properties that apply to room mailboxes.

To perform the following procedures, the account you use must be delegated the following:

  • Exchange Recipient Administrator role

For more information about permissions, delegating roles, and the rights that are required to administer Exchange Server 2007, see Permission Considerations.

Before you can assign custom resource properties to a room or equipment mailbox, you must first create these properties by modifying the resource configuration of your Exchange organization. For detailed instructions about how to create custom resource properties, see How to Create or Remove Custom Resource Properties.

  1. Start the Exchange Management Console.

  2. In the console tree, expand Recipient Configuration, and then click Mailbox.

  3. In the result pane, select the resource mailbox for which you want to configure custom resource properties.

  4. In the action pane, under the name of the resource mailbox, click Properties.

  5. In <Resource Mailbox Name> Properties, click the Resource Information tab.

  6. Under Resource custom properties, perform the following tasks:

    • To add a custom resource property, click Add. The Select Resource Custom Property dialog box opens. This dialog box displays a list of all custom resource properties that are defined in your Exchange organization for the specific resource type. Select the custom resource properties you want to assign to this mailbox, and then click OK.

    • To remove a custom resource property, select the property you want to remove, and then click Remove icon. Click OK.

  • To set the custom resource property AV to the room mailbox Conference Room 1, run the following command. This command will overwrite any existing custom resource properties on the mailbox:

    Set-Mailbox -Identity "Conference Room 1" -ResourceCustom ("AV")
    
  • To add the custom resource properties TV and Whiteboard to the room mailbox Conference Room 1, run the following commands. This method will add the Whiteboard custom property and preserve any existing custom resource properties on the mailbox. The following commands also demonstrate the two acceptable syntaxes for adding a custom resource property:

    $ResourceMailbox = Get-Mailbox -Identity "Conference Room 1"
    $ResourceMailbox.ResourceCustom+=("TV")
    $ResourceMailbox.ResourceCustom.Add("Whiteboard")
    Set-Mailbox -Instance $ResourceMailbox
    

  • To remove the custom resource properties AV and TV from the room mailbox Conference Room 1, run the following commands. The following commands also demonstrate the two acceptable syntaxes for removing a custom resource property:

    $ResourceMailbox = Get-Mailbox -Identity "Conference Room 1"
    $ResourceMailbox.ResourceCustom-=("AV")
    $ResourceMailbox.ResourceCustom.Remove("TV")
    Set-Mailbox -Instance $ResourceMailbox
    

For detailed syntax and parameter information, see the Get-Mailbox and Set-Mailbox reference topics.

For detailed instructions about how to create custom resource properties, see How to Create or Remove Custom Resource Properties.

For more information about managing resource scheduling, see Managing Resource Scheduling.

To learn more about resource mailboxes, see Understanding Recipients.

 
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