For Outlook clients that use OAB version 3 and version 2, if the size of the Changes.oab file is one-eighth (or more) the size of the entire OAB file, Outlook initiates a full OAB download.

For example, Outlook will obtain the size of the compressed Changes.oab files. Outlook will then obtain the total size of all the compressed full OAB files on the server, including the templates. If the size of the Changes.oab files is greater than one-eighth the size of the full OAB files, Outlook will download the full OAB instead of the incremental files.

Minor changes to recipient attributes will cause all recipient information to be included in the Changes.oab file. The following are examples of these minor changes:

• Updating phone numbers to reflect a new area code for a large number of recipients
  
• Adding an additional proxy address to a large number of recipients
  

Therefore, changing minimal bytes of information for half of your recipients could create a Changes.oab file that is larger than one-eighth the size of your entire OAB file.

For Outlook 2003 SP2 and Outlook 2007 that use OAB version 4, if the size of the Changes.oab files is one-half (or more) the size of the entire OAB files, Outlook initiates a full OAB download. For more information about improvements that have been made in OAB version 4, see "Improvements in Exchange Server 2003 SP2 and Outlook 2003 SP2" in Improvements for Offline Address Books.

Web-based distribution is the distribution method by which Outlook 2007 clients that are working offline or through a dial-up connection access the OAB. Web-based distribution does not require the use of public folders.

With Web-based distribution, after the OAB is generated, the Client Access server replicates the files. Web-based distribution uses HTTPS and BITS. For an overview about how BITS works, see About BITS.

Important:
Although Web-based distribution is enabled by default and does not require further configuration, we recommend that you enable Secure Sockets Layer (SSL) for the OAB distribution point. For more information, see How to Require SSL for Offline Address Book Distribution.

There are several advantages to using Web-based distribution, including:

• Support of more concurrent client computers.
  
• Reduction in bandwidth usage.
  
• More control over the OAB distribution points. With Web-based distribution, the distribution point is the HTTPS Web address where client computers can download the OAB.
  

To benefit most from Web-based distribution, client computers must be running Outlook 2007. Organizations that also have client computers running Outlook 2003 or earlier can use both public folder distribution and Web-based distribution. The Outlook 2003 and earlier clients will still access their OABs by using public folders, while Outlook 2007 clients will take advantage of the new Web-based distribution method.

To function properly, Web-based distribution depends on the following components:

• OAB generation process   This is the process by which Exchange creates and updates the OAB. To create and update the OAB, the OABGen service runs on the OAB generation server. To support OAB distribution, this server must be an Exchange 2007 Mailbox server.
  
• Microsoft Exchange File Distribution service   The Microsoft Exchange File Distribution service runs on Client Access servers and is responsible for gathering the OAB and keeping the content synched with the content on the Mailbox server.
  
• OAB virtual directory   The OAB virtual directory is the distribution point used by the Web-based distribution method. By default, when Exchange 2007 is installed, a new virtual directory named OAB is created in the default internal Web site in Internet Information Services (IIS). If you have client-side users that connect to Outlook from outside your organization's firewall, you can add an external Web site. Alternatively, when you run the New-OABVirtualDirectory cmdlet in the Exchange Management Shell, a new virtual directory named OAB is created in the default IIS Web site on the local Exchange 2007 server. For information about how to create an OAB virtual directory, see How to Create an Offline Address Book Virtual Directory.
  
• Autodiscover service   This is a feature available in Outlook 2007 and some mobile devices that automatically configures the clients for access to Exchange 2007. The service runs on a Client Access server and returns the correct OAB URL for a specific client connection. For more information about the Autodiscover service, see Overview of the Autodiscover Service.
  

The following figure illustrates workflow for the OAB Web-based distribution method. The figure assumes that all client users have the same OAB and that the OAB is distributed to all Client Access servers.

OAB Web-based distribution workflow

In this figure, a company has offices in London and San Paolo. The Mailbox servers for the entire company are in the corporate headquarters in London. San Paolo, which is a slow link, has Client Access servers to which the San Paolo client users connect to Outlook. In addition, the company has users who work remotely and connect to the corporate network through the Internet.

Before a user connects to a MAPI-based client computer, such as Outlook, the following happens:

1. The OAB is generated on one of the Mailbox servers in the London office.
   
2. On each of the Client Access servers in London, the Microsoft Exchange File Distribution service copies the new OAB files from the OAB Mailbox server in London.
   
3. On the Client Access server in Sao Paulo, the Microsoft Exchange File Distribution service copies the files over the slow link from the Mailbox server in London. Depending on the speed of the slow link, the copy process may take from several minutes to several hours. The new OAB is not made available to client computers until it is completely copied and verified.
   

   Note:

   Not all Client Access servers will copy the new OAB at the exact same time. There is a poll interval (the default is 8 hours) that starts copying if there are new differential files. The first poll occurs when the Microsoft Exchange File Distribution service starts. Therefore, unless the Client Access servers were started at the same time, the server polls will be different on each Client Access server.

After all of the Client Access servers have copied the OAB content, there are several scenarios by which the client user will download the OAB:

• Scenario 1   Onsite user
  In this scenario, all actions occur in the London office:
  
  1. User A, who is located in the London office and whose Outlook is set to Cached Exchange Mode, connects to Outlook.
     
  2. Outlook connects to the Autodiscover service to obtain the URL to the closest OAB distribution point.
     
  3. The Autodiscover service returns the URL to one of the Client Access servers in London.
     
  4. Outlook uses BITS to connect to the URL that was provided by the Autodiscover service.
     
  5. Outlook downloads the OAB.
     
• Scenario 2   Slow link user
  In this scenario, User B's mailbox resides in the London office because there are no Mailbox servers in the Sao Paulo office. Because User B is preparing to leave for a business trip and requires a local copy of the OAB, User B must download the OAB. User B's OAB will be downloaded from the Client Access server that is closest to the San Paolo office:
  
  1. User B, who is located in the San Paolo office, connects to Outlook.
     
  2. Outlook connects to the Autodiscover service to obtain the URL to the closest OAB distribution point.
     
  3. The Autodiscover service returns the URL to the Client Access server in San Paolo.
     
  4. Outlook uses BITS to connect to the URL that was provided by the Autodiscover service. 
     
  5. Outlook downloads the OAB. However, because San Paolo's Client Access server copies the OAB to London over a slow link, User B may not get the most recent version of the OAB.
     
• Scenario 3   Internet user
  In this scenario, because the user connects using the Internet, Exchange cannot locate the Client Access server that is closest to the user's physical location. Therefore, Exchange defaults to a Client Access server that is close to the user's Mailbox server:
  
  1. User C, whose mailbox server is in London, connects to Outlook from the Internet.
     
  2. Outlook connects to the Autodiscover service to obtain the URL to the closest OAB distribution point.
     
  3. Because User C's mailbox is located on the Mailbox server in London, the Autodiscover service returns the URL to one of the Client Access servers in London.
     
  4. Outlook connects to the URL that was provided by the Autodiscover service by using BITS.
     
  5. Outlook downloads the OAB.
     

Public folder distribution is the distribution method by which Outlook 2003 or earlier clients that are working offline or through a dial-up connection access the OAB. With public folder distribution, the OAB generation process places the files directly in one of the public folders, and then Exchange store replication copies the data to other public folder distribution points.

With public folder distribution, every request for a full OAB download is served immediately. For example, if a public folder that is serving 10,000 users receives 1,000 requests in one hour, and the OAB size is 5 megabytes (MB), the server will immediately transmit 5 gigabytes (GB) of data. Depending on network speed and available bandwidth, this volume of traffic could potentially overload the network for an extended period.

To prevent this overload, you can set a bandwidth threshold to limit the network bandwidth that results from OAB downloads. This process is called throttling.

By default, throttling is turned off. You can activate throttling by adding the following entry to the registry on all public folder servers that host OAB system folders.

Caution:
Incorrectly editing the registry can cause serious problems that may require you to reinstall your operating system. Problems resulting from editing the registry incorrectly may not be able to be resolved. Before editing the registry, back up any valuable data.

HKEY_LOCAL_MACHINE\System\CurrentControlSet\Services\MSExchangeIS\ParametersSystem
Type: DWORD
Value: OAB Bandwidth Threshold (KBps)
Value Data: bandwidth threshold setting (Range: 0 to 4194304 (decimal))

The bandwidth threshold setting is in kilobytes per second (KBps) and should be configured with a decimal value. For example, setting the registry key to a decimal value of 5,000 configures the public folder server to use 5,000 KBps as the bandwidth threshold for OAB downloads, which is approximately 40,960 kilobits per second (Kbps), or 40.96 megabits per second (Mbps). After the setting has been added and configured, Exchange will dynamically detect the registry entry and begin enforcing the bandwidth limit without requiring the Microsoft Exchange Information Store service to restart.

Each time an OAB download request occurs, administrative rights on the Exchange server are verified for the requestor. If the security context that is used for the request is the equivalent of the local administrator on the Exchange server, it is assumed that an internal function is requesting the download. In this event, the requestor is allowed to proceed with a full OAB download. However, the bytes that are transmitted to the administrative client are still calculated as part of the average full OAB bytes downloaded. If the requestor does not have administrative rights, the average full OAB bytes that are downloaded over the last 10 seconds are determined. If this value is less than the configured threshold, a full OAB download is allowed.

Note:
Setting the registry key to 0 allows a maximum of one client without administrative rights, in 10 second intervals, at a time to download a full OAB.

When setting the OAB download bandwidth threshold, we recommend that you configure thresholds on the individual servers to values that will not cause an overload of the Exchange server's network adapter or the network. If you have not already gathered and analyzed network and Exchange server performance data, you should do so before you configure the registry entry.

Effects of OAB Downloads on the Network When Using Public Folder Distribution

For some organizations, the OAB is a small file that remote users occasionally download. For these organizations, downloading the OAB is usually not a concern. However, for some large organizations that have large directories, or for organizations that have deployed Outlook 2003 in Cached Exchange Mode, it may be a concern, especially if the organizations have consolidated Exchange servers into a regional data center.

OAB sizes can vary from a few megabytes to a few hundred megabytes. The following factors can affect the size of the OAB:

• Usage of certificates in a company. The more public key infrastructure (PKI) certificates, the larger the OAB. PKI certificates range from 1 kilobyte (KB) to 3 KB. They are the single largest contributor to the OAB size.
  
• Number of mail recipients in Active Directory.
  
• Number of distribution groups in Active Directory.
  
• Information that a company adds to Active Directory for each mailbox-enabled or mail-enabled object. For example, some organizations populate the address properties on each user; others do not.