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Managing the Microsoft Exchange Recipient

 

Applies to: Exchange Server 2007 SP3, Exchange Server 2007 SP2, Exchange Server 2007 SP1, Exchange Server 2007

Topic Last Modified: 2007-04-20

This topic describes the configuration and management of the Microsoft Exchange recipient. The Microsoft Exchange recipient is a special Microsoft Exchange Server 2007 recipient object that provides a unified and well-known message sender that differentiates system-generated messages from other messages. The Microsoft Exchange recipient is functionally equivalent to an internal postmaster. The Microsoft Exchange recipient replaces the “System Administrator” sender that was used for system-generated messages in earlier versions of Microsoft Exchange Server. Messages from the Microsoft Exchange recipient display "Microsoft Exchange" as the sender. The types of messages that are sent by the Microsoft Exchange recipient include the following:

  • DSN messages
  • Journal reports
  • Quota messages
  • Agent-generated messages

The Microsoft Exchange recipient isn't a typical recipient object, such as a mailbox, mail user, or mail contact. The Microsoft Exchange recipient isn't managed by using the typical recipient tools that are found in Microsoft Management Console or the Exchange Management Shell. However, you can use the Set-OrganizationConfig cmdlet in the Exchange Management Shell to perform the following tasks that define the characteristics of the Microsoft Exchange recipient:

  • Allow or prevent the application of the default e-mail address policy to the Microsoft Exchange recipient. By default, the default mail address policy is applied to the Microsoft Exchange recipient.
  • Configure a recipient object to receive messages that are sent to the Microsoft Exchange recipient. By default, no recipient is configured to receive messages that are sent to the Microsoft Exchange recipient.
  • Configure the e-mail addresses of the Microsoft Exchange recipient. This includes specifying a primary Simple Mail Transfer Protocol (SMTP) address.

The parameters that are used in the Set-OrganizationConfig cmdlet to configure the Microsoft Exchange recipient are described in the following table.

Microsoft Exchange recipient parameters in Set-OrganizationConfig

Parameter Default value Description

MicrosoftExchangeRecipientRecipientEmailAddresses

MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@<Accepted Domain>. The <Accepted Domain> placeholder represents an accepted domain that is used in an e-mail address policy. For every accepted domain that is used in an e-mail address policy, there is a corresponding e-mail address.

This parameter specifies one or more e-mail addresses for the Microsoft Exchange recipient. All valid Exchange 2007 e-mail address types may be used. You can specify multiple values for this parameter as a comma-delimited list. If the MicrosoftExchangeRecipientEmailAddressPolicyEnabled parameter is set to $True, the e-mail addresses are automatically generated by the default e-mail address policy. You can't use the MicrosoftExchangeRecipientEmailAddresses parameter.

E-mail addresses that you specify by using the MicrosoftExchangeRecipientEmailAddresses parameter replace any existing e-mail addresses that are already configured.

MicrosoftExchangeRecipientEmailAddressPolicyEnabled

$True

This parameter specifies whether the default e-mail address policy is automatically applied to the Microsoft Exchange recipient. The default value is $True. If this parameter is set to $True, Exchange 2007 automatically adds new e-mail addresses to the Microsoft Exchange recipient when e-mail address policies are added or modified in the Exchange organization. If this parameter is set to $False, you must manually add new e-mail address to the Microsoft Exchange recipient when e-mail address policies are added or modified.

If you change the value of the MicrosoftExchangeRecipientEmailAddressPolicyEnabled parameter from $False to $True, any e-mail addresses that you defined by using the MicrosoftExchangeRecipientRecipientEmailAddresses parameter are preserved. However, the value of the MicrosoftExchangeRecipientPrimarySmtpAddress parameter reverts to MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@<Accepted Domain in Highest Priority E-mail Address Policy>.

MicrosoftExchangeRecipientPrimarySmtpAddress

MicrosoftExchange329e71ec88ae4615bbc36ab6ce41109e@<Accepted Domain in Highest Priority E-mail Address Policy>

This parameter specifies the primary return SMTP e-mail address for the Microsoft Exchange recipient. If the MicrosoftExchangeRecipientEmailAddressPolicyEnabled parameter is set to $True, you can't use the MicrosoftExchangeRecipientPrimarySmtpAddress parameter.

If you modify the value of the MicrosoftExchangeRecipientPrimarySmtpAddress parameter, the value is automatically added to the list of e-mail addresses that are defined in the MicrosoftExchangeRecipientRecipientEmailAddresses parameter.

The MicrosoftExchangeRecipientPrimarySmtpAddress parameter is meaningful only if the Microsoft Exchange recipient has more than one defined SMTP e-mail addresses. If the MicrosoftExchangeRecipientRecipientEmailAddresses parameter has only one defined SMTP e-mail address, the value of the MicrosoftExchangeRecipientPrimarySmtpAddress parameter and the MicrosoftExchangeRecipientRecipientEmailAddresses parameter are the same.

MicrosoftExchangeRecipientReplyRecipient

$null

This parameter specifies the recipient that should receive messages that are sent to the Microsoft Exchange recipient. Typically, you would configure a mailbox to receive the messages that are sent to the Microsoft Exchange recipient. This parameter can take any of the following values for the specified recipient:

  • Distinguished name (DN)
  • Canonical name
  • GUID
  • Name
  • Display name
  • Alias
  • Exchange DN
  • Primary SMTP e-mail address

If you don't configure a recipient for the Microsoft Exchange recipient, messages that are sent to the Microsoft Exchange recipient are discarded.

The Microsoft Exchange recipient is used as the sender for system-generated messages that are sent to internal message senders. An internal sender is a recipient object that exists inside the Exchange organization. Specifically, the domain part of the primary SMTP e-mail address of the recipient object must be defined in the list of accepted domains for the Exchange organization.

When system-generated messages are sent to an external sender, the Microsoft Exchange recipient is not used as the sender of the message. Instead, the e-mail address that is specified by the ExternalPostmasterAddress parameter in the Set-TransportServer cmdlet is used. For more information, see Managing the External Postmaster Address.

However, under certain circumstances the Microsoft Exchange recipient could be exposed to external recipients. These circumstances include but are not limited to the following:

  • Alternative recipients
  • Externally forwarded meeting requests
  • External Out of Office notifications
  • Journal reports

There is only one Microsoft Exchange recipient in an Exchange organization. Exchange 2007 determines that a message is sent from the Microsoft Exchange recipient by comparing the e-mail address of the message sender to the list of e-mail addresses that are defined by the MicrosoftExchangeRecipientRecipientEmailAddresses parameter. If Exchange 2007 determines that the sender is the Microsoft Exchange recipient, any messages from the sender are exempt from any configured message size limits that may exist in the Exchange organization.

However, in a cross-forest scenario, each forest has its own Microsoft Exchange recipient and its own message size limits. When messages are sent from the Microsoft Exchange recipient in the source forest, the target forest treats the sender as it would any other unauthenticated, external recipient. Even though the message is a system-generated message from the source forest, the message is still subject to any message size limits that are configured in the target forest.

To make sure that each forest can recognize messages that are sent from the Microsoft Exchange recipient in the other forest, you can configure the Microsoft Exchange recipient in each forest with an additional e-mail address that matches the primary e-mail address of the Microsoft Exchange recipient in the other forest. With this configuration, each forest can recognize messages that are sent from the Microsoft Exchange recipient in the other forest. This configuration correctly exempts messages that are sent from the Microsoft Exchange recipient in both forests from any message size limits.

However, this configuration introduces issues if either forest allows messages to be sent to the Microsoft Exchange recipient by using the MicrosoftExchangeRecipientReplyRecipient parameter. Because the Microsoft Exchange recipient in each forest is configured by using the e-mail addresses of the Microsoft Exchange recipients of both forests, any messages that are sent to the Microsoft Exchange recipient will never leave the local forest from which the messages are sent. The messages will be sent to the recipient that is specified by the MicrosoftExchangeRecipientReplyRecipient parameter in the local forest. If one administrator is responsible for the messaging administration of both forests, that administrator can read the messages that are sent to the Microsoft Exchange recipient in both forests. However, if different administrators are responsible for each forest, the administrator of one forest can't manage the messages that are incorrectly sent to the Microsoft Exchange recipient in the other forest.

For more information about how to administer Exchange 2007 in cross-forest scenarios, see How to Configure Cross-Forest Administration.

To ensure that you are reading the most up-to-date information and to find additional Exchange Server 2007 documentation, visit the Exchange Server TechCenter.
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