Step 4.2. Configure Settings for Anonymous Users

Microsoft Office Communications Server 2007 and Microsoft Office Communications Server 2007 R2 will reach end of support on January 9, 2018. To stay supported, you will need to upgrade. For more information, see Resources to help you upgrade your Office 2007 servers and clients.

As described previously in this guide, anonymous participation in meetings enables a user whose identity is verified only through the meeting or conference key to join meetings. When you ran the Configuration Wizard on your edge servers, you had the option to allow anonymous users, but you can also configure specific settings to control anonymous participation. This includes configuring the global policy and implementing user-level settings to control participation by anonymous users. Use the procedures in this section to do the following:

• Configure the settings on the Meetings tab in Global Properties in to specify how anonymous participation is implemented in your organization (allow anonymous users, disallow anonymous users, or allow only specific users to invite anonymous users).

• When you configure the settings on the Meetings tab, if you choose the option to enforce anonymous participation on a user-by-user basis, you also need to configure settings for each of the individual users that you want to allow to invite anonymous users to meetings.

To configure the global policy for anonymous participation in meetings

1. Log on to an Office Communications Server 2007 Standard or Enterprise Edition server or a server with the Office Communications Server 2007 administration tools installed as a member of the RTCUniversalServerAdmins or a group with equivalent user rights.

2. Open Office Communications Server 2007, Administrative Tools. Click Start, point to All Programs, point to Administrative Tools, and then click Office Communications Server 2007Administrative Tools.

3. In the console tree, right-click the forest node, point to Properties, and then click Global Properties.

4. Click the Meetings tab.

   

5. In the Anonymous participants box, click the global policy that you want to enforce:

   • Allow users to invite anonymous participants. This policy allows all users in your organization to invite anonymous users to meetings.

   • Disallow users from inviting anonymous participants. This policy prevents all users in your organization from inviting anonymous users to meetings.

   • Enforce per user. This policy requires that you configure each individual user account that you want to be able to invite anonymous users feature (as covered in next procedure). All other users are prevented from inviting anonymous users.

     Note

     By default, the global policy does not allow Anonymous users, unless you selected the Anonymous users option on the Features that Will Be Enabled on this Access Edge Server page when you configured your edge servers, as explained in Step 3.4 earlier in this guide. You can use the previous options to change the global policy. If you choose the Enforce per user option, the global policy prevents all users from inviting anonymous users to participate in meetings, except for any individual accounts that you specifically configure to be allowed to invite anonymous users as explained later in this section.

6. To configure a global meeting policy, do the following:

   • Under Policy Settings, click the name of the policy that you want to use in the Global policy list.

   • To view or modify a policy, under Policy Definition, click the name of the policy, click Edit, and then modify the policy, as appropriate.

7. If you chose to enforce anonymous participation using the Enforce per user setting on the Meeting tab, use the next procedure to configure initial settings for each user that is to be allowed to invite anonymous users.

To configure settings so an individual user can invite anonymous users (if using the Enforce per user option)

1. Log on to an Office Communications Server 2007 Standard or Enterprise Edition server or a server with the Office Communications Server 2007 administration tools installed as a member of the RTCUniversalUserAdmins or a group with equivalent user rights.

2. Open Office Communications Server 2007. Click Start, point to Programs, point to Administrative Tools, and then click Office Communications Server 2007, Administrative Tools.

3. In the console tree, locate the Standard Edition Server node or Enterprise pool node containing the user account that you want to enable, expand the node, and then click Users.

4. In the details pane, right-click the name of the user account that you want to allow to invite anonymous participants, and then click Properties.

5. On the Communications tab, under Meetings, select the Allow anonymous participants check box.

   Note

   This option is available only if you selected the Enforce per user option in the previous procedure.