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Managing User Accounts

Communications Server 2007

Similar to Live Communications Server 2005 with SP1, Office Communications Server 2007 offers wizards to enable and configure your user accounts for Office Communications Server 2007. When you enable individual user accounts for Office Communications Server 2007, you assign each user account to a Standard Edition Server or Enterprise pool and you specify how each sign-in name (SIP URI) of the user is to be generated. After enabling user accounts in the Users container or other OU of Active Directory Users and Computers, you can change user account settings or configure additional settings to specify the functionality available to each user.

Management of user accounts includes the following:

Settings for user accounts can be configured in different ways. In general, settings can be configured by using the following methods:

  • Globally for all users in the forest, using the Office Communications Server 2007 administrative snap-in.
  • Individually or in groups, using the Configure Office Communications Server Users Wizard in the Office Communications Server 2007 administrative snap-in or the Active Directory Users and Computers snap-in. After enabling user accounts in Active Directory Users and Computers, using the Configure User Wizards to configure user accounts is recommended, especially for newly enabled user accounts, because it supports configuration of multiple users at a time.
  • Individually, using the Properties Communications tab of the user account in Office Communications Server 2007 or Active Directory Users and Computers. This is useful if you want to change a small number of settings for a small number of user accounts, or for configuring settings that cannot be configured using the Configure User Wizards.

All three methods are not available for configuration of all settings. Additionally, some of the user account settings that have global settings require that the global setting be configured prior to configuring settings on specific user accounts. Table 16 describes which of the methods can be used to configure each of the specific user settings, as well as the global configuration requirements.

Table 16. Configurable user settings that use global settings

User Setting Description Global Configuration Configurable in the Configure Office Communications Server Users Wizard Configurable from the Properties, Communications Tab

Federation

Enables or disables an Office Communications Server 2007 user to communicate with users from other organizations that have an Office Communications Server 2007 deployment and a federated link.

Users cannot be enabled for federation unless federation is enabled at the global level. For information about how to configure the global policy for federation, see Enabling Federation and Public IM Connectivity and Configuring Routing of Inbound and Outbound SIP Traffic, in Managing Connectivity between Internal Servers and Edge Servers.

Yes, but takes effect only when federation is enabled at the global level.

Yes, but takes effect only when federation is enabled at the global level.

Public IM connectivity

Enables or disables an Office Communications Server 2007 user to communicate with users hosted on AOL®, Yahoo!®, or the MSN® network of Internet services.

Users cannot be enabled for public IM connectivity unless federation is enabled at the global level. For information about how to configure the global policy for federation, see Enabling Federation and Public IM Connectivity and Configuring Routing of Inbound and Outbound SIP Traffic, in Managing Connectivity between Internal Servers and Edge Servers.

Yes, but takes effect only when public IM connectivity is enabled at the global level.

Yes, but takes effect only when public IM connectivity is enabled at the global level.

Archiving

Enables or disables archiving of IM conversations of the Office Communications Server 2007 user. This control can be enabled independently for internal conversations and for conversations with users outside your organization.

Yes. At the global level, you can choose to enable archiving for all users, disable archiving for all users, or enable and disable archiving on a per user basis. For more information about enabling archiving, see Configuring Archiving, in Configuring Archiving, Call Detail Recording, and Meeting Compliance.

Yes, but only if the global setting is configured to enable and disable archiving on a per user basis.

Yes, but only if the global setting is configured to enable and disable archiving on a per user basis.

Invite anonymous participants to meetings

Enables or disables Office Communications Server 2007 users in your organization that are meeting organizers to invite participants outside your organization.

Yes. At the global level, you can choose to allow users to invite anonymous participants, disallow users from inviting anonymous participants, or enforce settings at a per user level. For information about how to enabling anonymous participation in meetings, see Enabling and Configuring Anonymous Participation in Meetings, in Managing Connectivity between Internal Servers and Edge Servers.

Yes, but only if the global setting is configured to allow configuration of anonymous participation on a per user basis.

Yes, but only if the global setting is configured to allow configuration of anonymous participation on a per user basis.

Meeting policy

Enforces a meeting policy for an Office Communications Server 2007 user who is allowed to organize meetings. The policy specifies aspects of meetings that the organizer can create. The policy name is used to specify which meeting policy to apply.

Yes, at the global level, you can set up one or more meeting policies for specific uses and either select a single global meeting policy to be applied to all users in the forest or specify that the meeting policy is to be applied on a per-user basis.

Yes, if you specify at the global level to apply the meeting policy on a per-user basis.

Yes, if you specify at the global level to apply the meeting policy on a per-user basis.

Enterprise Voice policy

A Voice policy associates phone-usage records with users.

Yes, at the global level, you can set up one or more Voice policies for specific uses and either select a single global Voice policy to be applied to all users in the forest or specify that the Voice policy is to be applied on a per-user basis.

Yes, but only if the global policy is configured to specify Voice policy on a per user basis.

Yes, but only if the global policy is configured to specify Voice policy on a per user basis.

The user settings that do not have global settings are configured only at the user level. Table 17 shows the configurable user settings that do not use global settings and the configuration methods available for each setting.

Table 17. Configurable user settings that do not use global settings

User Setting Description Configurable in the Configure Office Communications Server Users Wizard Configurable from the Properties, Communications Tab

Enable user for Office Communications Server

Enables an Active Directory user for Office Communications Server 2007. For more information, see Enabling or Disabling an Individual User Account, in Managing Connectivity between Internal Servers and Edge Servers.

No

Yes, if an account has been initially enabled in Active Directory Users and Computers, and then disabled, it can be re-enabled on the Properties, Communications tab.

Sign-in name

Similar to a users e-mail address, the sign-in name uniquely defines the users SIP address as a SIP URI. For more information, see Enabling or Disabling and Individual User Account, in Managing Connectivity between Internal Servers and Edge Servers.

No

Yes

Server or pool

FQDN of the Standard Edition Server or Enterprise pool where a user's data is stored. For more information, see Enabling or Disabling and Individual User Account, in Managing Connectivity between Internal Servers and Edge Servers.

No

Yes

Enhanced presence

Enables or disables enhanced presence, which enables users to control their presence with more granularity. This enables users to create different presence categories and assign data items to the categories. Different views on the categories can be created. With enhanced presence, users can expose different presence states for different categories of contacts.

Yes, but once it is enabled, it cannot be disabled for a user.

Yes, but once it is enabled, it cannot be disabled for a user.

Remote user access

Enables or disables a Live Communications user to sign in to Office Communications Server 2007 from outside the perimeter network of the users organization without requiring a VPN.

Yes

Yes, as an additional option.

PC-to-PC communications only

Enables or disables only PC-to-PC audio communications for the user. but not remote call control or Enterprise Voice. This option does not require deployment of a remote call control server or Unified Communications.

No

Yes, as an additional option.

Remote call control

Enables or disables Office Communications Server 2007 user control of a PBX desktop phone by using Microsoft Office Communicator 2007. This option also enables PC-to-PC audio communications.

No

Yes, as an additional option.

Enterprise Voice

Enables or disables Enterprise Voice for the user. This option also enables PC-to-PC audio communications.

Yes

Yes, as an additional option.

Enable PBX integration

Enables or disables PBX integration for an Enterprise Voice user. This option requires first enabling Enterprise Voice for the user.

No

Yes, as an additional option.

Line URI (Users phone/device)

URI that uniquely identifies the users phone line. This URI can be of the form of a SIP URI or a Tel URI.

No

Yes, as an additional option.

Remote call control server URI

SIP URI that uniquely identifies the remote call control gateway that controls the phone line.

No

Yes, as an additional option.

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