How to subscribe to reports
Published : April 8, 2005 | Updated : August 17, 2005
When you schedule reports, you can enable the option to send reports to subscribers through email. Before you enable this option, you must specify the SMTP server that DPM will use to send reports.
To subscribe to reports
In DPM Administrator Console, click Reporting on the navigation bar.
On the Display pane, right-click the report to which you want to subscribe and, on the Actions pane, click Schedule.
Alternatively, you can right-click a report in the Display pane and click Schedule.
On the E-mail tab, in the Recipients box, type the e-mail addresses of all the people or groups to whom DPM should send reports, and then click OK.
Separate multiple e-mail addresses with semicolons.
Enter only e-mail addresses that are valid on the designated SMTP server.
Select the report format: HTML, Excel, or PDF and click OK. For more information about supported formats, see the note at the end of this topic.
Repeat Steps 2 through 4 for each type of report that you want to distribute through e-mail.
To add a subscriber to an existing subscription
In DPM Administrator Console, click Reporting on the navigation bar.
On the Display pane, right-click the report for which you want to add e-mail recipients and click Schedule.
On the E-mail tab, in the Recipients box, add the subscriber to the list of recipients, separating it from the last entry by a semicolon, and then click OK.
To modify the report format for an existing subscription
In DPM Administrator Console, click Reporting on the navigation bar.
On the Display pane, right-click the report for which you want to modify the report format and click Schedule.
On the E-mail tab, in the Report format box, select the report format for this report: HTML, Excel, or PDF, and then click OK.
Software requirements for the destination computer
Reports are sent through e-mail as file attachments. A subscriber cannot view an attached report unless the required software is installed on the destination computer. For example, if an administrator selects HTML as the report format, the browser on the destination computer must be able to display Internet Explorer version 4.0.1 or later. The following table provides the minimum software requirements for viewing reports sent by e-mail.
Report Format |
Required software |
|---|---|
HTML |
Internet Explorer 4.0.1 or later |
Excel |
Microsoft Office Excel 97 or later |
Adobe Reader® 4 or later |