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Assess how Outlook 2010 works with different versions of Exchange Server

Office 2010

Updated: July 14, 2011

Microsoft Outlook 2010 works well with a variety of e-mail servers, but you can take advantage of an even richer feature set by using Outlook with Microsoft Exchange Online or the latest version of Microsoft Exchange Server. Features of Outlook 2010 that work better with Microsoft Exchange Server 2010 and Exchange Online include the calendar, Room Finder, retention and compliance functionality, Conversation view, and conversation actions such as Ignore.

note Note:

Outlook 2010 cannot connect to a computer that is running Microsoft Exchange 2000 Server or earlier version of Exchange.

Features supported by Exchange Online, Exchange Server 2010, Exchange Server 2007, and Exchange Server 2003

The following table shows how Outlook 2010 features are supported by different versions of Exchange Server.

 

Outlook 2010 feature Exchange 2010 / Exchange Online Exchange 2007 SP2/SP3 Exchange Server 2003 SP2

Windows Rights Management Services (RMS) support for e-mail.

X

X

X

Local copy of a user’s mailbox to enable users to work offline (Cached mode).

X

X

X

Search Folders display the results of previously defined search queries of your Outlook folders.

X

X

X

Outlook Anywhere (RPC over HTTP) connections are automatically configured.

X

X

Exchange Server settings are automatically detected over the Internet (Autodiscover).

X

X

Exchange servers are automatically found in multi-forest environments.

X

X

Out of Office improvements: separate internal/external Out of Office messages, external replies can be limited to Contacts folder entries, HTML formatting for reply messages, scheduling Out of Office replies during a specified time period only.

X

X

Voice mail messages can be delivered in e-mail.

X

X

Managed Folders can help organizations to reduce the legal risks that are associated with e-mail and other communications.

X

X

Scheduling Assistant helps users decide the most convenient times for meetings and it includes easy checking for conference room availability.

X

X

Free/Busy information is always up-to-date for users who have the Availability service.

X

X

Tentative calendar booking is managed on the Exchange Server. Users do not have to run Outlook for other users to see their Free/Busy status for new meeting invites.

X

X

Larger mailboxes are supported. Maximum data file size increased 2.5 times from Outlook 2007.

X

X

Sender ID Anti-Spam can reduce the number of unsolicited e-mail messages that enter the organization.

X

X

Photos can be displayed for your colleagues in the global address list (GAL).

X

X

When scheduling a meeting, Room Finder displays suggested times for the best time for your meeting (when most attendees are available).

X

X

MailTips can help users make the correct choices when they send sensitive communications.

X

Calendar details can be shared with external business partners by using federation.

X

Microsoft speech technology converts voice mail messages into text that users receive in an e-mail or text message.

X

RMS protected voice mail enables encrypted voice mail to be sent to a user’s mailbox.

X

Online Personal Archive eliminates the need for Personal Folder files (.pst).

X

Message tracking lets you confirm that an e-mail message was delivered.

X

note Note:

  • See License requirements for Personal Archive and retention policies (http://go.microsoft.com/fwlink/p/?LinkId=213850).

  • For Exchange Server 2003, the server can be found automatically if the client computer is joined to a domain and the Exchange Server topology is installed within the same Active Directory organization as the user object.

  • If you have an on-premise Exchange Server and plan to add Exchange Online to co-exist in your environment, there are two things to consider:

    • There is no cross-premises manager delegation. If the manager’s account is on Exchange Online, the delegate’s account must be on Exchange Online too.

    • An account that is on-premise cannot have “Send As” permissions for an account that is on Exchange Online.

  • Also be aware that the user authentication method is different between an on-premise Exchange Server and Exchange Online. An Exchange Online user enters his or her email address (as the user name) and password. However, the user can decide to save the password so the user only has to enter it one time.

Additional resources

More information about how Outlook and Exchange versions work together is listed in the following list.

Change History

 

Date Description

July 14, 2011

Updated Exchange 2007 SP1 to SP2/SP3. Exchange 2007 SP1 is no longer supported.

June 28, 2011

Added information about Exchange Online, part of the Office 365 general availability release.

March 17, 2011

Updated notice about reviewing license requirements for Personal Archive.

June 24, 2010

Initial publication
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