FAQ: File format
Updated: November 16, 2006
Applies To: Office Resource Kit
The 2007 Microsoft Office system introduces a new file format based on open extensible markup language (XML) standards. The new file format enhances functionality, security, and programmability. This FAQ addresses questions you might have about the new file format.
What is the new file format?
For an overview of the new XML file formats in the 2007 Office system, see File format reference for the 2007 Office system. For a detailed, developer-oriented reference, see 2007 Microsoft Office System on MSDN (http://go.microsoft.com/fwlink/?LinkId=76286).
Why is there a new file format?
The change in file formats is a direct result of customer feedback. External MVPs, developers, and IT administrators provided crucial feedback about their requirements, as follows:
Provide a file format based on open standards.
Make files easier to manipulate programmatically.
Make files easier to search.
Help make files more secure.
Provide a way to identify whether a file has been tampered with or contains a virus.
Make files less sensitive to corruption.
Find a way to address data bloat.
How are users being prepared for the new file format?
The design and development teams for 2007 Office system did the following:
Worked closely with users to discuss their needs and gather requirements for the new file format.
Announced the file format early in the development cycle.
Supplied information about the upcoming changes, and provided more detailed documentation and support.
Provided tools to help assess the impact of the file format change on IT environments.
Created as seamless a transition as possible for users, both in migrating to the new file format and in collaborating with previous versions of Office.
How can users collaborate on files when they use different versions of Office?
There are several ways that people using different versions of Office can collaborate. Users need to share files without encountering any issues with formatting, styles, printing, or feature incompatibility. Users should be able open files received from others, make changes, and send the updated file back regardless of the version of Office they are using.
A set of tools is available for Office 2000, Office XP, and Office 2003 to allow these versions to recognize, open, modify, and save files that are in the new XML format. For more information about the updates and converters available for previous versions of Office, see Collaborating with previous versions of Office and other programs.
In addition, the 2007 Office system minimizes file compatibility issues by including the following features:
The ability to save files in 2007 Office system to the previous file formats.
The ability for features that are only available in the 2007 Office system to successfully roundtrip, or go from the 2007 Office system to a previous version of Office, and then back again.
Group Policy settings that allow you to control the default file formats for each Office application.
Compatibility mode, which disables features that are not compatible with previous versions.
A compatibility checker, which informs the user about any features in the document that might not be compatible with previous versions of Office.
Can previous versions of Office recognize the new file format?
Yes. Updates and file converters for Office 2000, Office XP, and Office 2003 are available at Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats (http://go.microsoft.com/fwlink?LinkID=77512).
Also, applications in the 2007 Office system can save files to the previous file format. Feature incompatibility will still be an issue, however. Where possible, features available in the 2007 Office system will be emulated in previous versions, but if the previous version of Office cannot support a new feature, the new feature will be ignored.
How can I tell whether a file is from the 2007 Office release or from a previous version of Office?
So that you can identify files in the new XML file format, files have different file extensions than their counterparts in previous versions of Office. Files that are saved in the 2007 Office system to the older format use the old extensions.
File sizes have increased with each new version of Office. Will this happen again with the 2007 Office system?
Files created in the new XML formats are up to 75 percent smaller than those in previous versions of Office. For example, a 100-KB file with no graphics that is created by using Office 2003 is reduced to about 25 KB in size when saved in the 2007 Office system. These files take up less server space and consume less network bandwidth.
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See the full list of available books at Office Resource Kit information.