Retire projects

  • Article

This Office product will reach end of support on October 10, 2017. To stay supported, you will need to upgrade. For more information, see , Resources to help you upgrade your Office 2007 servers and clients.

 

Topic Last Modified: 2016-11-14

In this article:

  • Plan archiving

  • Plan clean up

There are certain activities that you should consider when retiring projects. Doing some basic clean-up when a project is retired can help to improve Project Server performance. Also, you can secure projects to ensure that only those who need the information — for example, for historical purposes — can see the projects. Deleting other enterprise objects that are not being used, such as resources and assignments, can help to prevent degradation of server performance. This article addresses accomplishing these objectives.

Plan archiving

A number of enterprise objects can be backed up in Microsoft Office Project Web Access.

  • Projects

  • Enterprise Resource Pool and Calendars

  • Enterprise Custom Fields

  • Enterprise Global

  • View Definitions

  • System Settings

  • Category and Group Settings

Backing up these objects allows you to selectively restore specific items, and you can retain multiple versions of these items.

Backups are done on the Server Settings page in Database Administration. There are two methods available:

  • Schedule Backup

  • Administrative Backup

Administrative Backup allows you to back up enterprise objects at any time. Schedule Backup, as the name implies, allows you to back up enterprise objects daily at a scheduled time. We recommend that you back up your enterprise objects regularly and, if scheduled, at a time when server utilization is low. You should also have a plan for backing up your databases. For more information about contingency planning, see Back up and restore the Project Server 2007 farm.

When an object is backed up, it is saved to the Project Server 2007 Archive database.

When a project is complete, there are a few options available for retiring the project.

  • Delete the enterprise objects from the Project Server 2007 Published and Draft databases, and retain copies in the Archive database.

  • Delete enterprise objects from all Project Server 2007 databases and rely upon database backups for archival.

  • Place the project in a special Project Server category that denies access to all but a few users.

Place the project in a special Project Server category

To allow only certain users to view a retired project, you can create a special Project Server category for that purpose. Add the project and all users who you do not want to have access to the project and set all of their permissions to deny. For more information about Users, Groups, and Categories, see Security and protection for Office Project Server 2007.

Plan clean up

Deleting unused enterprise objects when a project is completed can help to prevent degradation of server performance. It is particularly beneficial for long term server performance to delete assignments. It is also a good idea to delete resources if they are no longer being used in the enterprise. Deleting unused enterprise objects when a project is completed also saves disk space on your database server. Deletions are done on the page in the Database Administration section.

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