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Manage audience rules

Office 2007

Applies To: Office SharePoint Server 2007

Audience rules use simple queries to include or exclude users from membership in an audience. Each rule includes an operand, an operator, and a value.

The operand identifies the user or property that you want to include in the query for the rule. The operator determines whether users who are compared to the value are included in or excluded from the audience. The value is the point of comparison that is used by the query.

Complex rules (rules that have six or more elements used in combination) must be created by using the Microsoft Office SharePoint Server 2007 Object Model.

  1. Open the administration page for the Shared Services Provider (SSP).

    To open the administration page for the SSP, do the following:

    1. On the top navigation bar, click Application Management.

    2. On the Application Management page, in the Office SharePoint Server Shared Services section, click Create or configure this farm’s shared services.

  2. On the Shared Services Administration Home page, in the Audiences section, click Audiences.

  3. On the Manage Audiences page, click View audiences.

  4. On the View Audiences page, point to the audience to which you want to add a rule, click the arrow that appears, and then click Edit.

  5. On the Edit Audience page, you can select to include users who satisfy all of the rules or who satisfy any of the rules.

    If you want to change how the rules for this rule are evaluated, select the other option under Include users who. If you just want to add a new rule to the audience, do not change the selection.

  6. Click OK.

  7. On the View Audience Properties page for the audience, do one of the following:

    To add a rule:

    1. In the Audience Rules section, click Add rule.

    2. On the Add Audience Rule page, in the Operand section, select one of the following:

    • User   Select this option to add a rule that is based on distribution list membership, security group, or reporting structure.

    • Property   If you select this option, click the relevant property on the corresponding menu.

    1. In the Operator section, on the Operator menu, click an operator to indicate how you want to compare the user or property with a given value.

      The available operators vary by property. Typical operators include:

    • Contains   The property contains the string of characters that you add in the Value box.

    • Not Contains   The property does not contain the string of characters in the Value box.

    • =   The value for the property exactly matches the value that you type in the in the Value box.

    • <>   The value for the property is less than or greater than the value that you type in the Value box.

    1. In the Value section, in the Value box, type a value with which to compare the user or property that is selected for the rule.

    2. Click OK.

    To edit a rule:

    1. In the Audience Rules section, click the rule you want to edit.

    2. On the Edit Audience Rule page, in the Operand section, select one of the following:

    • User. Select this option to base this rule on distribution list membership, security group, or reporting structure.

    • Property. Select this option and click the relevant property on the corresponding menu to base this rule on a property.

    1. In the Operator section, on the Operator menu, click an operator to indicate how you want to compare the user or property with a given value.

      The available operators vary by property. Typical operators include:

    • Contains   The property contains the string of characters that you add in the Value box.

    • Not Contains   The property does not contain the string of characters in the Value box.

    • =   The value for the property exactly matches the value that you type in the in the Value box.

    • <>   The value for the property is less than or greater than the value that you type in the Value box.

    1. In the Value section, in the Value box, type a value with which to compare the user or property that is selected for the rule.

    2. Click OK.

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