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Enable and configure e-mail settings for an announcement list

Office 2007

Updated: July 31, 2008

Applies To: Office SharePoint Server 2007

Updated: 2008-07-31

You can perform this procedure to receive e-mail messages in the Microsoft Office SharePoint Server 2007 announcement list. New list items are created for each incoming e-mail message. E-mail messages are saved only when that option is selected in the list's e-mail settings.

To enable or configure incoming e-mail support for a list or library, you must have the Manage Lists permission on the list or library. By default, the Manage Lists permission is granted to the <site name> Owners SharePoint group.

ImportantImportant:

Archiving e-mail messages from all senders lets everyone write to your library, including unauthenticated users. Because of the potential security risk, you should consider this option carefully before you configure it.

Your list or library might restrict who can send e-mail items to it, depending on how your administrator set it up. For example, the list or library might accept only items from people who are members of your site, or there might be additional restrictions. For more information, see your site owner or administrator.

Before you perform this procedure, confirm that:

  • You have enabled incoming e-mail support in the SharePoint Central Administration Web site. The Incoming e-mail settings link is not available if incoming e-mail support is not enabled in Central Administration. You must be a member of the Administrators group of the Central Administration Web site to enable incoming e-mail support. To enable incoming e-mail support, see Configure incoming e-mail settings (Office SharePoint Server)

At a minimum, you must be a member of the <site name> Owners SharePoint group to complete the procedure.

Enable and configure e-mail settings for an announcement list

Use this procedure to enable and configure e-mail settings for an announcement list to receive e-mail messages in the SharePoint announcement list.

Enable and configure e-mail settings for an announcement list

  1. Open the site in which you want to receive e-mail messages by using either of the following methods:

    • In Internet Explorer, type the URL of the site.

    • On the View Site Collection page, click the site collection that you want to view.

  2. In the left navigation page on the home page, click View All Site Content.

  3. In the Lists section, click the name of an announcement list that you have created to open the announcement list for which you want to enable and configure e-mail settings.

  4. Click Settings, and then click List Settings.

  5. In the Communications section, click Incoming e-mail settings.

  6. In the E-Mail section, select Yes to enable this list to receive e-mail messages, and then in the E-mail address box, type the alias that you want to use to send e-mail messages to this list.

  7. In the E-Mail Attachments section, choose whether you want this list to archive e-mail attachments.

    NoteNote:

    If you select No, e-mail attachments will be discarded.

  8. In the E-Mail Message section, choose whether you want to save the original file for an incoming e-mail message.

    NoteNote:

    If you select Yes, the original e-mail message is saved as an attachment.

  9. In the E-Mail Meeting Invitations section, choose whether to archive meeting invitations in this list that were sent as e-mail messages.

    NoteNote:

    If you select Yes, your meeting invitations are archived to the announcements list. Because e-mail handlers are not aware of other lists to which you send e-mail messages, you can send a meeting invitation to the e-mail address of the calendar and the announcements list. This way, the meeting request appears in both the calendar and the announcements list.

  10. In the E-Mail Security section, choose whether to accept e-mail messages only from members of the site who can write to the list or to accept e-mail messages regardless of who sends the e-mail message.

    ImportantImportant:

    Archiving e-mail messages from all senders lets everyone write to your library, including unauthenticated users. Because of the potential security risk, you should consider this option carefully before you configure it.

  11. Click OK to save the changes that you have made in the settings.

See Also

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