Configure usage reporting

  • Article

Applies To: Office SharePoint Server 2007

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Topic Last Modified: 2016-11-14

In this article:

  • About usage reporting

  • Configure Windows SharePoint Services usage logging

  • Enable usage reporting

  • Activate usage reporting

  • Monitor usage reporting

About usage reporting

Usage reporting is a service that enables site administrators, site collection administrators, and Shared Services Provider (SSP) administrators to monitor statistics about the use of their sites. Usage reporting also includes usage reporting for search queries that can be viewed by SSP administrators for search and site collection administrators.

To configure usage reporting, a farm administrator must first enable Windows SharePoint Services usage logging for the farm that hosts the Web application containing the SSP. The SSP administrator enables and configures the usage reporting service. Then, site collection administrators can activate the reporting feature to enable usage reports on the site collection.

After usage reporting is enabled, site administrators and site collection administrators can view site usage summary pages that have the following information for their sites and site collections:

  • Requests and queries in the last day and the last 30 days.

  • Average number of requests per day over the last 30 days.

  • A chart of requests per day over the last 30 days.

  • A list of the top page requests over the last 30 days.

  • A list of top users over the last 30 days.

  • A chart of top referring hosts over the last 30 days.

  • A chart of top referring pages over the last 30 days.

  • A list of top destination pages over the last 30 days.

  • Top queries for the last 30 days (if search usage reporting is enabled).

  • Search results top destination pages (if search usage reporting is enabled).

SSP administrators for the search service can view a search usage reports page that tracks the following information.

  • Number of queries per day over the previous 30 days.

  • Number of queries per month over the previous 12 months.

  • Top queries over the previous 30 days.

  • Top site collections originating queries over the previous 30 days.

  • Queries per search scope over the previous 30 days.

Site collection administrators for the SSP site can view a usage summary page that tracks the following information:

  • Total amount of storage used by the site collection.

  • Percent of storage space used by Web Discussions.

  • Maximum storage space allowed.

  • Number of users for all sites in the hierarchy.

  • Total hits and recent bandwidth usage across all sites.

Site collection administrators can also view a site usage report that includes monthly and daily page hit totals filtered by the following criteria:

  • Page

  • User

  • Operating system

  • Browser

  • Referrer URL

Usage reporting is very useful for managing complex site hierarchies with many sites, a large number of page hits, and a large number of search queries, and it is recommended that the service be enabled for deployments of complex site hierarchies. For less complex deployments, usage reporting might not be necessary. It is also possible to disable the service temporarily to conserve resources when other those resources are needed for other processes.

Enable Windows SharePoint Services usage logging

Before you can enable usage reporting in a SSP, you must first enable Windows SharePoint Services usage logging for the farm hosting the Web application containing the SSP.

Use the following procedure to enable usage logging for the farm.

Enable usage logging for the farm

  1. On the Central Administration home page, click Operations.

  2. On the Operations page, in the Logging and Reporting section, click Usage analysis processing.

  3. On the Usage Analysis Processing page, in the Logging Settings section, select Enable logging.

  4. Type a log file location and number of log files to create.

  5. In the Processing Settings section, select Enable usage analysis processing, and then select a time to run usage processing.

  6. Click OK.

    For information about how to perform this procedure using the Stsadm command-line tool, see Usage Analysis: Stsadm properties (Office SharePoint Server).

Enable usage reporting

After Windows SharePoint Services usage logging is enabled in the server farm, SSP administrators must enable the usage reporting service. SSP administrators can control the complexity of usage analysis processing, and select whether or not reporting is enabled for search queries.

Use the following procedure to enable usage reporting.

Enable usage reporting

  1. On the SSP home page, in the Office SharePoint Usage Reporting section, click Usage reporting.

  2. On the Configure Advanced Usage Analysis Processing page, in the Processing Settings section, click Enable advanced usage analysis processing.

  3. In the Search Query Logging section, select Enable search query logging.

  4. Click OK.

If advanced usage analysis processing is not selected, usage reporting statistics will be minimal.

For information about how to perform this procedure using the Stsadm command-line tool, see Usage Analysis: Stsadm properties (Office SharePoint Server).

Activate usage reporting

After usage reporting is enabled for the SSP, site collection administrators must activate the reporting feature. Until the reporting feature is activated on a site collection, usage reports are not available.

Use the following procedure to activate the reporting feature.

Activate the reporting feature

  1. On the Site Actions menu, click Site Settings.

  2. On the Site Settings page, in the Site Collection Administration section, click Site collection features.

  3. On the Site Collection Features page, click the Activate button for the Reporting feature.

    For information about how to perform this procedure using the Stsadm command-line tool, see Usage Analysis: Stsadm properties (Office SharePoint Server).

Monitor usage reporting

Usage reporting can be viewed in several places:

  • Site administrators, including administrators of the SSP administration site, can view usage reporting for their site by clicking Site usage reports in the Site Administration section of the Site Settings page.

  • Site collection administrators can view usage reporting by clicking Site collection usage reports in the Site Collection Administration section of the Site Settings page.

  • Site collection administrators for the SSP administration site can view a usage summary by clicking Usage summary in the Site Collection Administration section of the Site Settings page.

  • SSP administrators for search can view search usage reports by clicking Search usage reports in the Search section of the SSP home page.

    For information about how to perform this procedure using the Stsadm command-line tool, see Usage Analysis: Stsadm properties (Office SharePoint Server).

Download this book

This topic is included in the following downloadable book for easier reading and printing:

See the full list of available books at Office SharePoint Server technical library.