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Configure incoming e-mail (Office SharePoint Server Central Administration Help)

Office 2007

Applies To: Office SharePoint Server 2007

To enable incoming e-mail by using automatic mode, you must install the Internet Information Services (IIS) Simple Mail Transfer Protocol (SMTP) server.

By specifying a drop folder, you can enable incoming e-mail by not using an SMTP server.

Configure incoming e-mail settings

  1. On the top navigation bar, click Operations.

  2. On the Operations page, in the Topology and Services section, click Incoming e-mail settings.

  3. If you want to enable sites on this server to receive e-mail, on the Incoming E-mail Settings page, in the Enable Incoming E-Mail section, click Yes.

  4. Select either the Automatic or the Advanced settings mode.

    If you select Advanced, you can specify a drop folder instead of using an SMTP server.

  5. If you want to connect to the Microsoft SharePoint Directory Management Service, in the Directory Management Service section, click Yes.

    1. In the Active Directory container where new distribution groups and contacts will be created box, type the name of the container in the format OU=ContainerName, DC=domain, DC=com, where ContainerName is the name of the organizational unit in Active Directory, domain is the second-level domain, and com is the top-level domain.

      NoteNote:

      The Central Administration application pool account must be delegated the Create, delete, and manage user accounts task for the container. Access is configured in the properties for the organizational unit in Active Directory.

    2. In the SMTP mail server for incoming mail box, type the name of the SMTP mail server. The server name must match the fully qualified domain name in the MX entry for the mail server in DNS Manager.

    3. To accept only messages from authenticated users, click Yes for Accept messages from authenticated users only. Otherwise, click No.

    4. To allow creation of distribution groups from SharePoint sites, click Yes for Allow creation of distribution groups from SharePoint sites. Otherwise, click No.

    5. Under Distribution group request approval settings, select the actions that will require approval. Actions include the following:

    • Create new distribution group

    • Change distribution group e-mail address

    • Change distribution group title and description

    • Delete distribution group

  6. If you want to use a remote SharePoint Directory Management Web Service, select Use remote.

    1. In the Directory Management Service URL box, type the URL of the Microsoft SharePoint Directory Management Service that you want to use.

    2. In the SMTP mail server for incoming mail box, type the name of the SMTP mail server. The server name must match the fully qualified domain name in the MX entry for the mail server in DNS Manager on the domain server.

    3. To accept messages from authenticated users only, click Yes for Accept messages from authenticated users only. Otherwise, click No.

    4. To allow creation of distribution groups from SharePoint sites, click Yes for Allow creation of distribution groups from SharePoint sites. Otherwise, click No.

  7. If you do not want to use the Microsoft SharePoint Directory Management Service, click No.

  8. In the Incoming E-Mail Server Display Address section, type a display name for the e-mail server (for example, mail.fabrikam.com) in the E-mail server display address box.

    TipTip:

    You can specify the e-mail server address that is displayed when users create an incoming e-mail address for a list or group. Use this setting together with the Microsoft SharePoint Directory Management Service to provide an e-mail server address that is more user-friendly.

  9. In the Safe E-Mail Servers section, select one of the following options:

    • Accept mail from all e-mail servers

    • Accept mail from these safe e-mail servers. If you select this option, type the IP addresses (one per line) of the e-mail servers that you want to specify as safe in the corresponding box.

  10. In the E-mail Drop Folder section, in the E-mail drop folder box, type the name of the folder in which Microsoft Windows SharePoint Services polls for incoming e-mail from the SMTP service.

    This option is available only if you selected advanced mode.

  11. Click OK.

See Also

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