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Configure policy settings on user profile properties and personal and social features (SharePoint Server 2010)

Published: October 18, 2011

A user profile is a collection of properties that describes a single user. These properties are displayed in various places and features, known as personal and social features, throughout Microsoft SharePoint Server 2010. A policy is used to help govern the use of information that is stored in the user profile properties and the personal and social features. To learn more about how to plan user profiles and related personal and social features, see Planning user profiles in Plan user profiles (SharePoint Server 2010).

In this article:

Configure user profile policy settings by using Central Administration

You can configure user profile policy settings by using Central Administration and following this procedure.

To configure user profile policy settings by using Central Administration

  1. Verify that you have the following administrative credentials:

  2. On the Central Administration Web site, click Application Management.

  3. On the Application Management page, in the Service Applications section, click Manage service applications.

  4. In the list of service applications, select the User Profile service application.

  5. In the Operations group, click Manage.

  6. On the Manage Profile Service page, in the People section, click Manage Policies.

  7. In the User Profile Properties section, point to the user profile property that you want to edit the policy for, click the arrow that appears, and then click Edit Policy.

  8. Locate the Policy Settings section.

    note Note:

    This procedure discusses how to configure policy settings on user profile properties only. For more information about the mapping section, see Map user profile properties in Configure profile synchronization (SharePoint Server 2010).

  9. On the Policy Setting drop-down list, select one of the following choices:

    • Required if the property must contain a value.

    • Optional if the property might contain a value.

    • Disabled to disable use of that property.

    note Note:

    For some user profile properties, the Policy Setting cannot be changed because this property is used by the system.

  10. On the Default Privacy Setting list, select who can view information for the property as follows:

    • Only Me to limit visibility to the user only.

    • My Manager to limit visibility to the user and the user’s manager only.

    • My Team to limit visibility to the user and the user’s immediate team.

    • My Colleagues to limit visibility to the user and all users who are listed in the user’s My Colleagues list.

    • Everyone to share information with every user who has viewer or higher permissions to a site.

  11. To enable users to change the default privacy setting, select the User can override check box.

    note Note:

    For some user profile properties, the User can override check box cannot be changed because this configuration setting is used by the system.

  12. To replicate updates that are made to the user profile property’s value in user information lists on other sites, select the Replicable check box.

    note Note:

    The Replicable setting is a privacy setting applicable to a user profile property. When applied, the Replicable setting replicates changes down to the site collection level. For the property to be replicable, the Default Privacy Setting must be set to Everyone and the User can override check box must be cleared.

  13. Click OK.

Configure personal and social features policy settings by using Central Administration

You can configure personal and social features policy settings by using Central Administration and following this procedure.

To configure personal and social features policy settings by using Central Administration

  1. Verify that you have the following administrative credentials:

  2. On the Central Administration Web site, click Application Management.

  3. On the Application Management page, in the Service Applications section, click Manage service applications.

  4. In the list of service applications, select the User Profile service application.

  5. In the Operations group, click Manage.

  6. On the Manage Profile Service page, in the People section, click Manage Policies.

  7. Click the name of the personal and social feature on which you want to configure policies.

  8. On the menu that appears, click Edit Policy.

  9. In the Policy Setting drop-down list, select one of the following choices:

    • Enabled to configure the feature to be available.

    • Disabled to disable the feature.

    note Note:

    When the Colleagues on My Site personal and social feature is selected, the Policy Setting drop-down list is disabled.

  10. In the Default Privacy Setting drop-down list, select who can view information for the property as follows:

    • Only Me to limit visibility to the user only.

    • My Manager to limit visibility to the user and the user’s manager only.

    • My Team to limit visibility to the user and the user’s immediate team.

    • My Colleagues to limit visibility to the user and all the users who are listed in the user’s My Colleagues list.

    • Everyone to share information with every user who has viewer or higher permissions to a site.

    note Note:

    When you configure policy settings for the Colleague Recommendations personal and social feature, the Default Privacy Setting drop-down list is not available.

  11. To enable users to change the default privacy setting, select the User can override check box.

  12. Click OK.

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