Protecting and recovering data stored in a Records Center
Updated: April 23, 2009
Applies To: Office SharePoint Server 2007
In this article:
This topic provides recommendations for protecting and recovering data stored in a Records Center site. These are general recommendations — your business needs may dictate different choices.
Content versioning Recommended. We recommend that you enable content versioning in the document libraries in your Records Center site, set versioning to create major versions, and require check-out.
Versioning can significantly increase space used. Therefore, be sure to provide site owners with a clear understanding of the amount of space available relative to the expected number of versions, and work with site owners to ensure that versioned sites are actively monitored and managed.
Database snapshot Not recommended. Database snapshots are recommended only for environments in which you want to protect the look and feel of a site as versions change over time.
Recycle Bin Not recommended. Enabling the Recycle Bin or the second-stage Recycle Bin for the Web application that hosts the Records Center is not recommended, because a Records Center is a highly restricted environment that is used only by a few users, and those users are typically well trained. If the Recycle Bins are on without users being aware of them, the Recycle Bins can inadvertently contain a record that is past its retention date.
Site capture Not recommended. Enabling site capture for the site collection associated with the Records Center is not recommended because the Records Center is a highly restricted environment. Therefore, the site collection has a small probability of accidental deletion.
Backup and recovery
As you plan your backup strategy for a Records Center site, consider the following issues:
Avoid inadvertently retaining data that has exceeded its retention date in archived backups.
A Records Center is often very large.
Data in a Records Center changes slowly.
It is particularly important to track the location of all backups for a Records Center. If you are going to use a backup to migrate a Records Center, remember to delete all copies of the backup after the migration is completed.
We recommend the following general strategy for backups:
Keep only the most recent backup. Do not archive multiple backups.
Perform only full or incremental backups. Storing differential backups might inadvertently lead to retaining data that has exceeded its retention date.
Evaluate how often data is added to your Records Center, and consider backing up less frequently than you would a collaboration site.
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