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Configure profile properties

SharePoint 2007

Applies To: Office SharePoint Server 2007

You can configure profile properties on the View profile properties page:

  1. Open the administration page for the Shared Services Provider (SSP).

    To open the administration page for the SSP, do the following:

    1. On the top navigation bar, click Application Management.

    2. On the Application Management page, in the Office SharePoint Server Shared Services section, click Create or configure this farm’s shared services.

    3. On the Manage this Farm’s Shared Services page, there is a link to each SSP and links to the Web applications for each SSP. Click the link for the SSP that you want to open.

  2. On the Shared Services Administration Home page, in the User Profiles and My Sites section, click User profiles and properties.

  3. On the User Profiles and Properties page, in the User Profile Properties section, click View profile properties.

What do you want to do?

View profile properties

The profile properties are arranged in the order that they appear on the user profile, with information about each profile property displayed in the following columns:

  • Property Name   The property name on the View Profile Properties page uses the display name provided on the user profile. This name is displayed when the property appears in the public profile and any sites. The actual property name displayed in the user profile itself is the property that is used by Web Parts, custom applications, and other programming-related tasks. This property is often different from the display name.

  • Change Order   You can change the order of properties by clicking the arrows in this column.

  • Property Type   The data type of the property.

  • Mapped Attribute   The attribute in a profile import to which each property is mapped.

  • Multivalue   A check mark indicates that the property can contain more than one value.

  • Alias   A check mark indicates that the property is related to the user's name and account.

Add a new profile property

You can add new profile properties to the user profile store when you need to collect additional profile information about users for displaying or for audience targeting.

  1. On the View Profile Properties page, click New Property.

  2. On the Add User Profile Property page, in the Property Settings section, type a name for the property in the Name box.

  3. In the Display name box, type the name that will be displayed to users.

    NoteNote:

    For multi-language support, you can click Edit Languages to provide the display name in other languages.

  4. On the Type menu, click the type of the property (for example, string, float, or date).

  5. In the Length box, type a value for the maximum length of the property (this option will not appear if it is not applicable for the property type).

  6. If the property can have multiple values, select the Allow multiple values check box.

    If you select this option, indicate how values are separated by clicking either Comma: A,B,C... or Semicolon: A;B;C;... on the Multivalue Separator menu.

    NoteNote:

    You cannot change a property to a multi-valued property if it was created as a single-value property. Therefore, if you may want a single-value property to have multiple values in the future, you should select the Allow multiple values check box now.

  7. To assign the property to a choice list, select the Allow choice list check box.

    NoteNote:

    You cannot change a property to have a choice if the property was created without a choice list. Therefore, if you may want a choice list in the future, you should select the Allow choice list check box now.

    If you select this option, select one of the following in the Choice List Settings section:

    • If you do not want a defined choice list, select No Defined Choice List.

      The property will not offer a choice list and will be treated as a standard property.

    • To supply a defined choice list, select Defined Choice List. If you select this option, configure the following:

    1. To enable users to add their own choices to the choice list (the choices are added to the choice list when they are entered by a user), select the Allow users to add to choice list check box.

    2. To supply a choice list, click Browse to select the choice list (or type the location of the choice list in the corresponding box).

      The choice list should be comma delimited.

    3. To import the current choice list, click Import from file.

  8. In the User Description section, in the Description box, type a description for the property that is displayed to users.

    NoteNote:

    For multi-language support, you can click Edit Languages to provide the description in other languages.

  9. In the Policy Settings section, on the Policy Setting menu, click one of the following:

    • Required   Select this option to require a privacy policy for this property.

    • Optional   Select this option to make a privacy policy optional for this property.

    • Disabled   Select this option to not allow a privacy policy for this property.

  10. On the Default Privacy Setting menu, click one of the following:

    • Only Me   Only the user can view the property.

    • My Manager   Only the user and the user's manager can view the property.

    • My Workgroup   Only the user and the user's work group can view the property.

    • My Colleagues   Only the user and the user's colleagues can view the property.

    • Everyone   All users can view the property.

  11. Select the User can override check box to enable users to change the privacy settings.

  12. Select the Replicable check box to replicate the new profile property to every site collection in the farm.

  13. In the Edit Settings section, select Allow users to edit values for this property to enable users to change the property value, or select Do not allow users to edit values for this property to not enable users to change the property value.

  14. In the Display Settings section, select one of the following check boxes to indicate where to display the property:

    • Show in the Profile Properties section of the user's profile page.

    • Show on the Edit Details page.   This is where users can access the property.

    • Show changes on the Colleague Tracker web part.

  15. In the Search Settings section, select the Alias check box to treat the property as a user name or account name. This means that the property will be used when searching for items authored by a user, targeting items to a user, or displaying items in the Documents Web Part of the personal site of a user.

    NoteNote:

    Alias properties must be public.

  16. Select the Indexed check box to crawl the property and make it a part of the People search scope schema.

  17. In the Property Import Mapping section, on the Source Data Connection menu, click the data connection for the mapping.

  18. To map the property, in the Data source field to map box, type the property to which you want to map.

  19. Click OK.

Create a new section

  1. On the View Profile Properties page, click New Section.

  2. On the Add User Profile Section page, in the Display Name section, type a name for the section in the Name box.

  3. Type a display name for the section in the Display name box.

    NoteNote:

    For multi-language support, you can click Edit Languages to provide the display name in other languages for multi-language support.

  4. Click OK.

Edit a property

  • On the View Profile Properties page, click Edit on the menu for the property that you want to edit.

    For more information about the settings that you can edit, see the Create a new profile property section.

Delete a property

  1. On the View Profile Properties page, click Delete on the menu for the property that you want to delete.

  2. Click OK in the message box that asks whether you want to proceed with the deletion.

Edit a section

  • On the View Profile Properties page, click Edit on the menu for the section that you want to edit.

    For more information about the settings that you can edit, see the section Create a new section.

Delete a section

  1. On the View Profile Properties page, click Delete on the menu for the section that you want to delete.

  2. Click OK in the message box that asks whether you want to proceed with the deletion.

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