Cancel a workflow instance

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Applies To: Office SharePoint Server 2007

This Office product will reach end of support on October 10, 2017. To stay supported, you will need to upgrade. For more information, see , Resources to help you upgrade your Office 2007 servers and clients.

 

There are two different ways that you can cancel a workflow instance:

  • Cancel the workflow and notify participants

  • Terminate the workflow without notifying participants

Note

You cannot restart a workflow instance that has been cancelled or terminated. To reuse the workflow with the same list or library, you must start a new instance of the workflow.

Important

You must be a member of the Farm Administrators SharePoint group to perform these procedures.

Cancel a workflow

When you cancel a workflow, the status of the workflow is set to Canceled and all tasks created by the workflow are canceled. Participants receive an e-mail message that the workflow has been canceled.

  1. Open the list or library for which you want to cancel a workflow.

    If the name of the list or library does not appear, click View All Site Content, and then click the name of your list or library.

  2. Point to the document or item involved in the workflow, click the arrow that appears, and then click Workflows.

  3. On the Workflows page, in the Running Workflows section, click the name of the workflow you want to cancel.

  4. On the Workflow Status Page, in the Workflow Information section, click Cancel this workflow.

  5. Click Yes.

The option to cancel a workflow in progress is available only if the workflow template supports cancellation. The predefined workflows—Approval, Collect Feedback, Collect Signatures, and Translation Management—all support cancellation.

Terminate a workflow

If a workflow error occurs, or a workflow stops responding, you can terminate the workflow. Terminating a workflow sets the status of the workflow to Canceled and deletes all tasks created by the workflow but does not notify the participants.

  1. Open the list or library for which you want to cancel a workflow.

    If the name of the list or library does not appear, click View All Site Content, and then click the name of your list or library.

  2. Point to the document or item involved in the workflow, click the arrow that appears, and then click Workflows.

  3. On the Workflows page, in the Running Workflows section, click the name of the workflow you want to terminate.

  4. On the Workflow Status page, in the Workflow Information section, click Terminate this workflow now.

See Also

Concepts

Delete a SharePoint Designer workflow
Remove a workflow association
Modify a workflow association