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How to Create an Organizational Forms Library in Exchange 2007

 

Applies to: Exchange Server 2007 SP3, Exchange Server 2007 SP2, Exchange Server 2007 SP1

Topic Last Modified: 2008-10-29

This topic explains how to create an organizational forms library in Microsoft Exchange Server 2007.

The forms library for an organization is a repository for forms that are generally accessed by all users in a company. Forms are templates that help users to enter and view information. For example, a standard form for reporting vacation time can be stored in an organizational forms library. In Exchange 2007, an organizational forms library is a special type of public folder that is listed only under the NON_IPM_SUBTREE systems folder. There can be only one organizational forms library for each language in an organization. If you want to make the form available to all users in your organization, you must publish a form to this library

Publishing a form to the organizational forms library is helpful when you want to use the same custom form in more than one folder. This library is frequently used for e-mail message forms because they are typically not based on a specific folder. One of the benefits of publishing a form to the library is that you only have to maintain a single published form, regardless of how many other folders contain the form. Everyone in the organization can access the forms that are published to this library provided that they are granted permissions to the library.

The library is stored on a computer running Microsoft Exchange. Permission to publish forms in the organizational forms library is typically reserved for Exchange administrators.

To perform the following procedure, use an account that is delegated the following:

  • Exchange Administrators group

For more information about permissions, delegating roles, and the rights that are required to administer Exchange 2007, see Permission Considerations.

Also, before you perform this procedure, be aware of the following:

  • By default, the organizational forms library is not required for Exchange 2007 to operate correctly. An organizational forms library need only be created if you must support custom forms that are already developed, or if a third-party application requires access to the library. If neither of these situations applies, you do not need to perform the procedure in this topic.
  • You cannot create an organizational forms library in Exchange 2007 by using the administrative tools that are available in earlier versions of Microsoft Exchange. To create an organizational forms library in Exchange 2007, you must use the Microsoft Exchange Server MAPI Editor tool.
  1. Log on to a client computer that is running Microsoft Office Outlook 2003 or later.

  2. Download the Microsoft Exchange Server MAPI Editor from http://go.microsoft.com/?linkid=5684182.

  3. Start the MAPI Editor (Mfcmapi.exe) from the MFCMAPI folder.

  4. If required, create a MAPI profile.

  5. From the Session menu, click Logon and Display Store Table.

  6. From the MDB menu, click Open Public Folder Store, and then click OK.

  7. Expand Public Root, expand NON_IPM_SUBTREE, and then right-click EFORMS REGISTRY.

  8. Click Create SubFolder and type an appropriate folder name, such as “Organizational Forms Library”

  9. Click the newly created folder.

  10. From the Property Pane menu, click Modify 'Extra' Properties.

  11. In Extra Properties, click Add, and then click Select Property Tag.

  12. Click PR_EFORMS_LOCALE_ID in the list, and then click OK.

  13. Click OK two times. A red mark is displayed next to the newly created PR_EFORMS_LOCALE_ID property.

  14. Double-click PR_EFORMS_LOCALE_ID.

  15. In the Unsigned Decimal box, type the required locale ID, and then click OK. For example, type 1033 for English, type 1040 for Italian, or type a different ID for a different locale. To determine the locale ID for other locales, see languagecode Field at the Exchange Server Developer Center.

  16. Exit MAPI Editor.

  1. To set storage limits, run the following command:

    Set-PublicFolder
    
  2. To set permissions for each user, run the following commands

    Add-PublicFolderClientPermission
    Add-PublicFolderAdministrativePermission
    

For more detailed syntax and parameter information, see the following topics:

For general information about public folders, see Understanding Public Folders

For information about how to create public folders, see How to Create Public Folders

For more information about the EFORMS REGISTRY folder, see Using the Public Folder Management Console

For more information about MAPI profiles, see Microsoft Knowledge Base article 306962, How to create MAPI profiles without installing Outlook.

To ensure that you are reading the most up-to-date information and to find additional Exchange Server 2007 documentation, visit the Exchange Server TechCenter.
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