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Troubleshoot Meeting Workspaces

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I deleted a workspace site, but the link is still in the meeting request.

Changes you make in the workspace site are not sent to your Microsoft -compatible calendar and scheduling program. You must open the meeting request and remove the link from there.

Attendees can't access the workspace site.

One of the following may apply:

  • If you used a Microsoft -compatible calendar and scheduling program such as Microsoft Outlook to link a meeting request to an existing Meeting Workspace site, the workspace site may be using permission settings that prevent attendees from accessing the site. This can occur if the workspace site inherited its permission settings from the parent site and the attendees don't have access rights on the parent site. To get permissions assigned, contact the administrator of the parent site.

  • If you created or linked to a Meeting Workspace site from a event, the attendees may not have permissions for one of the following reasons:

    For workspace sites that use the same permissions as the parent site

    • Attendees may not have been added using a valid e-mail address (for example, someone@example.com) or user name (DOMAIN\name) in the Attendees list. Delete the attendee and enter a valid address or name.

    • Attendees may not have permissions on the parent site. To get permissions assigned, contact the administrator of the parent site.

    For workspace sites that use unique permissions

    Attendees may not have been added using a valid e-mail address (for example, someone@example.com) or user name (DOMAIN\name) in the Attendees list. Delete the attendee and enter a valid address or name.

The meeting request in my -compatible calendar and scheduling program doesn't have the same information as the Meeting Workspace site.

If you made changes in the workspace site or to a Microsoft event that is linked to the workspace site, those changes are not sent to your -compatible calendar and scheduling program, such as Microsoft Outlook. For example, if you add or delete names in the Attendees list in the workspace site, the changes are not sent to the meeting request in Outlook. However, if you add or delete attendees in the To box of the Outlook meeting request and then send (not save) the updates, Outlook will update the workspace site.

I don't see a way to create a Meeting Workspace site as a subsite to an existing Meeting Workspace site.

This is not supported.

I don't see a way to create a personal view.

Unlike some other Microsoft sites, the Meeting Workspace site does not support personal views. By default, the workspace uses shared views. Therefore, there is no way to switch between personal and shared views.

I can't customize the workspace because the customization features aren't available.

Possible causes:

  • You may not have rights that enable you to customize the workspace. Contact the person who set up the workspace to request the necessary rights.

  • You may be using a browser version that is not supported. To customize the Meeting Workspace site, you must be using Microsoft Internet Explorer 5.5 or later.

Attendees get multiple notifications about the Meeting Workspace site.

One of the following may have occurred:

  • If you added users from the Manage Users page under Site Settings , the option to send an e-mail message to the user is selected by default. To stop e-mail notification, you must clear the Send the following e-mail to let these users know they've been added check box.

  • The server where you created the workspace site is set up to automatically send a message when users are added to the workspace site. For more information, contact the server administrator.

Once these e-mail messages are stopped, the only message a user will receive is the meeting request you send using your Microsoft -compatible calendar and e-mail program.

A list with a custom order applied doesn't work the way I expect.

Which of the following describes your situation?

When I click Change Order, I get the message "The item order cannot be changed for a list that requires content approval."

You can either turn off the content approval requirement on the list , or you can prevent the Change Order feature from being used .

When I click Change Order, the list shows more items than it originally had or the items are no longer displayed in groups.

If the view of the list was filtered, the Change Order feature removes the filter. If the view of the list was grouped, the Change Order feature removes the grouping. To preserve a filtered or grouped view, prevent the Change Order feature from being used .

When I put list items in a custom order, that order is being applied to all views of that list.

Multiple views of the same list can't have different custom orders.

I have a list with more than 100 items, but the Change Order page shows a maximum of 100 items per page. I need to move items to a position greater than 100.

You must move the item sequentially through each page until you get to the page you want.

  1. Move the item to the last position on its current page. If the item is in position 4, move it to position 100.

  2. Go to the next page. The item you moved to position 100 is at the top of this page.

  3. If the position you want to move the item to is not on this page, move the item to the last position on this page, for example, move it from position 100 to position 200, and then go to the next page.

  4. Repeat these steps until you reach the page with the position you want to move the item to. Select that position.

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