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Best Practices for Deploying Full-Text Indexing

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Published: January 1, 2002

By Michele Martin


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Microsoft Exchange 2000 Server can create and manage full-text indexes for public folder and mailbox stores, providing users with fast searches. Earlier versions of Exchange searched every message in every folder and, as a result, search times increased as databases expanded. With full-text indexing, every word in a database is indexed, making faster searching possible.

This document provides detailed answers to the following questions:

  • How does full-text indexing enhance search capabilities for Outlook users?

  • How do I plan and prepare my Exchange 2000 organization for full-text indexing?

  • Having planned and prepared my Exchange organization, what must I know about creating, optimizing, and maintaining an index so that I can deploy full-text indexing?

  • After I have successfully deployed full-text indexing, how do I use performance logs and counters to monitor the population process, gather statistics on user queries, and optimize performance?


Number of Pages: 28

Table of Contents

Full-Text Searching Overview

This section describes the features of full-text indexing that make it a more powerful search tool than traditional character-based searches. Learn how data is indexed and how this process improves users Outlook search capabilities.

Preparing Your Exchange Environment

This section discusses such topics as RAID configuration, disk space requirements, and file placement to help you ensure that your Exchange environment supports full-text indexing.

Deploying Full-Text Indexing

This section contains detailed procedures for creating a full-text index and scheduling incremental updates, with tips about how to optimize the indexing process.

Managing Full-Text Indexing

This section contains information to help you manage full-text indexing after deployment. Included are guidelines for determining when to repopulate the index to keep information current.

Monitoring Full-Text Indexing

This section describes how to use System Monitor, Performance Logs and Alerts, and Exchange System Manager to monitor full-text indexing.


This section contains information about how to resolve problems you may encounter with full-text indexing. It describes how to use the Event Viewer, and Performance Logs and Alerts as troubleshooting tools.

Appendix : Sample E-mail Message to Users

After full-text indexing is deployed, you can use the sample e-mail in this appendix to notify and educate users about the new search features and capabilities.

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