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Assign a user to a different role

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About user accounts and roles

User accounts let you control who can access the Web site. You can create accounts that allow access to the Web site only, or you can use existing network server or domain accounts. In most cases, you'll want to assign a username and password to each person who works with your Web site.

User roles are assigned to accounts, and determine the types of access that users are allowed when using the Web site. For example, if you have a group of users who will view site content and make changes, you can assign them to the Author role. This role is created by default. As a site administrator, you can modify the access rights for the default roles or create new roles.

You can assign a user to more than one role. However, if you're using the default user roles, you need only select one role for the user account. Each default role has all of the rights of those lower on the list plus additional rights. For example, a contributor has browser rights in addition to the right to contribute to Web document discussions.

Default user roles

The following roles are available for SharePoint team Web sites by default. Each role gives the user rights to perform specific actions on a Web site or virtual server.

  • Browser  View the pages in the Web site. This role contains the following rights: Browse, View Web Document Discussions, and View Lists.

  • Contributor  Participate in document discussions and subscribe to documents or folders. This role contains all Browser rights plus the following rights: Author Lists, Author Web Document Discussions, Close Web Document Discussions, and Subscribe To Document.

  • Author  Add pages to the Web site and edit tasks and lists. This role contains all Contributor rights plus the following rights: Author Pages, Edit Tasks,and Author Lists.

  • Advanced Author  Edit a Web site in Microsoft FrontPage. This role contains all Author rights plus the following rights: Border Web, Theme Web, Design Lists, Link Style Sheets, Manage Tasks, and Recalc Web.

  • Administrator  Manage a Web site or virtual server. This role contains all rights.

Access rights list

The following rights are available in team Web sites. Each right gives the user permission to perform a specific action on a Web site or virtual server.

Web design rights

  • Author Pages   Create, edit, or delete HTML pages and directories.

  • Browse   Browse pages in this Web site, including those with Web bots.

  • Register Components  Upload new components (runtime code) and have them run by the server.

  • Set Source Control   Set the source control options.

  • Theme Web   Apply a theme to a Web site.

  • Border Web   Apply a border to a Web site.

  • Link Style Sheets   Apply a style sheet to an entire Web site.

  • Manage Tasks  Add, edit, or remove tasks.

  • Edit Tasks  Modify tasks.

Team contributor rights

  • Manage Lists   Add, edit, or remove lists.

  • Design Lists   Create or design new or existing lists.

  • Author Lists   Add new content to an existing list.

  • View Lists   Read lists.

  • Close Web Document Discussions   Mark document discussion items as "closed."

  • Author Web Document Discussions   Participate in document discussions.

  • View Web Document Discussions   Read document discussion items.

  • Subscribe To Document   Use the subscription service.

Web administration rights

  • Configure Access   Create, delete, and modify roles, including adding users to the roles and specifying which rights are assigned to a role.

  • Set Permissions  Specify permissions for individual files.

  • Create Accounts   Create local machine accounts.

  • Manage Server Health   Run the server health features for a virtual server.

  • Manage Usage Analysis   Modify the usage analysis settings for a virtual server.

  • Manage Subweb   Create, rename, or remove subwebs.

  • Recalc Web   Recalculate a Web site.

  • Manage Web Document Discussions   Add, edit, remove, and close document discussion items for a virtual server.

  • Manage Web Subscriptions   Add or remove document subscriptions for a virtual server.

About anonymous user access

If you're creating a public Web site, you can allow permissions for anonymous users who don't have accounts and you can specify the user role that anonymous users will have.

About user accounts and roles for subwebs

If you have created subwebs on your team Web site, you can allow the subwebs to have unique accounts and user roles or you can specify that they use those of their parent Web site.

About user account limits

Your server administrator can specify a limit to the number of accounts that you can create for a virtual server. Once you reach this limit, you must either delete unnecessary accounts or have the server administrator raise the limit. This limit includes only accounts created through SharePoint Team Services. The limit does not include accounts from a network group or domain.

  1. On the Site administration page, under Users and roles, click Manage users .

  2. Click the user account to which you would like to assign a new role.

  3. Select the check boxes next to the user roles that you want to enable for the user account.

  4. Click Submit.

Notes

  • If you're using the default user roles, you need only select one role for the user account. Each role has all of the access rights of those lower on the list plus additional rights. For example, a contributor has browser rights in addition to the right to contribute to Web document discussions.

  • If you don't see the Manage users option, you are probably in a subweb that uses the user account and roles settings of a higher-level Web site of the server or virtual server. To work with accounts and roles, either navigate to the top-level Web site, or set up unique permissions for this subweb. See your network administrator or ISP for more information.

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