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Specify mail settings

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SharePoint Team Services sends subscription notifications and other administrator messages by using an SMTP server. You can specify which SMTP server to use, set the e-mail address to use, and specify other settings for a virtual server by using the Change Configuration Settings page. You can set default mail settings for the entire server by using the Set Installation Defaults page.

About virtual server configuration settings

You can specify general settings for a virtual server on the Change Configuration Settings page in the following categories:

Enable authoring

If you need to stop users from publishing to the Web site while you perform maintenance tasks, you can disable authoring. Note that when you disable authoring, no users can publish new information to the site. Note that users can still modify items on the pages of a SharePoint team Web site, but cannot add new pages. Be sure you notify users before you disable authoring, so they do not lose any current work.

Mail settings

Periodically, the server sends e-mail notification or other messages to users of your site or to you, the administrator. In this section, you can specify the SMTP mail server to use for these messages. You also can type the From and Reply-to address to use for these messages, and specify which mail encoding option and character set to use in the e-mail messages.

Performance tuning

The speed with which a Web server responds to requests from a client depends a lot on the size of the Web site, particularly the number of pages and the other files it contains. You can improve a Web site's response time by tuning it. When you tune a Web site, SharePoint Team Services sets aside a certain amount of disk space as a cache for the Web site, based on the number of Web pages. For example, you can tune a Web site for less than 100 pages or for more than 1,000, or use the custom setting and fill in your own cache sizes. You can use the default cache settings or specify settings or specify settings for the in-memory document cache, the include file cache, the image file cache, the full-text search index size, and the maximum cached document size.

Client scripting

Use this section to specify which type of client scripting language you want to allow. SharePoint Team Services supports either JavaScript (the default) or Microsoft Visual Basic Scripting Edition (VBScript). You can also choose not to allow any client scripting on your virtual server.

Security settings

Use this section to specify which security settings to implement on a virtual server. You can track information about the authoring processes, require the use of Secure Sockets Layer (SSL) security for all authoring and administration actions, or specify whether or not to allow users to store executable files on your virtual server.

About installation defaults

You use the Set Installation Defaults page in the Server Administration pages to specify default settings for your server. Except for the SQL Server database settings, these policies are inherited by each virtual server and subweb unless the administrator for that virtual server or subweb changes the setting on the virtual server or site administration pages. The SQL Server database settings are copied into the registry for each virtual server, so if you want to change the database settings, you must do so both for the server and for each virtual server.

You can set default settings for:

Database settings

Specify the SQL Server database server name, database administration user name, and database administrator password to use for any Web sites on your server. Or, select the Use local MSDE database server check box to use an MSDE database rather than SQL Server. Only SQL Server settings are copied into the virtual server registry settings. MSDE settings are inherited as are the other settings on this page. If you want to change the SQL Server database settings for all virtual servers on this server, you must change the settings here and also on the Change Database Connection page for each virtual server.

Web document discussions

Specify whether Web document discussions are available on your server, where to allow Web document discussions, and whether to delete stored discussions automatically after a certain period of time. Web site administrators can change these settings by using the Site Administration page for their Web site.

Web subscriptions

Specify whether Web subscriptions are available on your server, the type of content to allow subscriptions for, and when immediate, daily, and weekly subscription notices will be sent. Web site administrators can change these settings by using the Site Administration page for their Web site.

Usage analysis

Specify whether usage analysis log processing is on or off for your server, schedule the usage processing for daily, weekly, or monthly intervals, specify whether to automatically delete the usage data after a certain period of time, and specify whether to process the log file data for full days only. Web site administrators can change these settings by using the Site Administration page for their Web site.

Server health

Specify whether server health is turned on or off for your server, and specify when the server health checks will be performed. Web site administrators can change these settings by using the Site Administration page for their Web site.

Mail settings

Specify the SMTP mail server to use and the from and reply-to addresses to use. Server administrators can change these settings by using the Change Configuration Settings page for their virtual server. Web site administrators can also change the from and reply-to addresses by using the Site Administration page for their Web site.

Security settings

Specify whether to log authoring actions, require Secure Sockets Layer (SSL) for authoring and administration, or allow users to upload executable files. Server administrators can change these settings by using the Change Configuration Settings page for their virtual server.

Note   Installation defaults are not enforced. Only the SQL Server database settings are copied to the registry for virtual servers. A Web site or virtual server administrator can change the other settings from their defaults. For example, when you disable Web document discussions by default, a Web site or virtual server administrator can still decide to turn them on for a particular virtual server or Web site.

To specify mail settings for a virtual server

  1. On the Server Administration page, under Virtual Servers, next to the virtual server you want to change, click Administration.

  2. Under Administration, click Change configuration settings.

  3. In theMail Settings area, in the SMTP mail server box, type the name of the SMTP mail server to use.

  4. In the From address box, type the e-mail address to send e-mail from.

    This address appears in the From box of any e-mail messages from the server. No e-mail is sent to this address, so you can use an unmonitored e-mail address if you want.

  5. In the Reply-to address box, type the e-mail address that users can reply to.

    If a user replies to an e-mail message from the server, it will be sent to this address. You should use an address that is monitored for the reply-to address.

  6. In the Mail encoding box, select the mail encoding format to use.

  7. In the Character set box, select the character set to use.

  8. Click Submit.

To specify default mail settings for a server

  1. On the Server Administration page, click Set installation defaults.

  2. In the Mail Settings area, in the SMTP mail server box, type the name of the SMTP mail server to use.

  3. In the From address box, type the address to use as the From address for the SMTP server.

    This address appears in the From box of any e-mail messages from the server. No e-mail is sent to this address, so you can use an unmonitored e-mail address if you want.

  4. In the Reply-to address box, type the address to use when members of your site reply to the server e-mail message.

    If a user replies to an e-mail message from the server, it will be sent to this address. You should use an address that is monitored for the reply-to address.

  5. Click Submit.

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