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Before a meeting

This topic contains frequently asked Live Meeting attendee questions.

A. You must install the Live Meeting client program before you can join a Live Meeting session. To install the Live Meeting client program, follow these steps:

  1. Follow the instructions that appear on a meeting invitation, and then click Join to continue to the meeting.
  2. On the page that appears, click Install and Join to start the Windows-based Live Meeting console.
  3. In the File Download dialog box that appears, click Run.
  4. If a Windows Internet Explorer “Information Bar” security warning appears, click the Information Bar to display the Options menu, click Download File, and then click Run.

When the installation is complete, Live Meeting starts the Live Meeting console and adds you to the meeting.

A. To install the Live Meeting console, follow these steps:

  1. In a Live Meeting invitation, click the Presenter link.
  2. On the Microsoft Office Live Meeting 2007 client installation page that appears, click Install And Join to install the Microsoft Office Live Meeting console.
  3. In the Internet Explorer - Security Warning dialog box that appears, click Run.
  4. If an Internet Explorer security warning appears, click the warning message, click Download File, and then click Run.

When the installation is complete, Live Meeting displays the Microsoft Office Live Meeting console. You can now participate in the meeting by using the newly-installed console.

A. User preferences provide basic user information to the Live Meeting service. This information includes a user’s name, e-mail address, Live Meeting password, and the display and recording preferences. You can configure user preferences in the following two places:

  • Live Meeting Manager
  • Live Meeting console

To configure user preferences in the Live Meeting Manager

  1. On the My Home page, click User Preferences under Manage.

  2. On the User Preferences page, type your user preferences in the following manner:

    • In the Personal Information section, type your first name, last name, and full e-mail address (for example, someone@example.com).
    • In the Password section, you can change your password. To do this, type your old password in the Old password box. Type your new password in the New password box and in the Confirm new password box.
    • In the Display Options section, select the number of meetings or recordings you want Live Meeting Manager to display on a single page. Also, select your local time zone.
    • In the Recording Access section, click to select the Require extended registration by asking for email and company name check box if you want to require the e-mail address and company name of participants who want to access your recordings. To allow anybody to download meeting recordings, or to allow only meeting organizers to download recordings, click the appropriate option.
  3. Click OK to save the preferences. Live Meeting uses the preferences when you next attend a meeting.

To configure user preferences in the Live Meeting console

  1. In the Attendee panel, click your name, and then click the black triangle at the right side. Alternatively, you can right-click your name, and then click Open Contact Card.

  2. In the Contact Card dialog box, click Edit.

  3. In the Options window, click to select the check boxes that appear next to the contact information that you want to display in the Attendees pane of the meetings that you attend. Then, for each field, type your contact information in the appropriate box.

  4. In the Connection Speed area, click the option that matches the network connection speed on the computer from which you attend Live Meeting sessions. Alternatively, click the option to let Live Meeting automatically detect the connection speed.

  5. Click OK to save the preferences. Live Meeting uses the preferences when you next attend a meeting.



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