• Article

During a meeting

This topic contains frequently asked Live Meeting attendee questions.

Q. How do I work with panes in the Live Meeting console?

A. The Live Meeting console is made up of the following components:

  • The Presentation area. This area is located in the center of the meeting console.
  • Control “panes.” These appear in the upper area of the console.
  • Content management controls. These are full-screen controls and document zoom options that appear at the bottom of the console.

Each participant can show or hide console panes. As a pane is selected a list of menu options is available. The pane can be docked into the meeting console or can be detached from the top bar and displayed as a separate window. Each displayed, docked pane will reduce the amount of space available to show the current presentation.

To show or hide a pane

  1. Click a pane to select it.

  2. Click the pane a second time to turn the pane off again.

To dock a pane

  1. Select the pane to open it from the panes bar.

  2. Position the mouse pointer over the pane until the move pointer appears. Additionally, a “Drag to make this panel float” message appears.

  3. Drag the pane to the new location. As you drag the pane around the console, different areas are highlighted to display each location where the pane can be docked.

To minimize or restore a pane

  1. Click the Minimize button on the title bar of the pane.

  2. You can restore the pane by clicking the Minimize button a second time.

To close a pane

  1. Click the Close button on the title bar of the pane.

  2. You can display the pane again by opening the pane from the pane menu.

To move a docked pane

  1. Position the mouse pointer over the title bar of the pane, and then click and hold the left mouse button.

  2. Drag the pane completely outside the Live Meeting console. For example, drag the pane to another part of the display. This causes the pane to “float.”

  3. An undocked pane location does not persist. If an undocked pane is closed, the pane appears in the docked state when it is next opened.

  4. In addition to managing panes, you can increase the viewing area in a presentation by clicking the Full Screen icon that is located at the bottom left area of the meeting console.

Q. How do I add or remove panes in the Live Meeting console?

A. Each participant can show or hide each pane in the Live Meeting console. Also, a meeting organizer can control which panes are available to participants. A meeting organizer can use the following two methods to control which console panes are available to participants:

  • Before a meeting, the organizer can select the Additional Features section of the Meeting Options window or use the Meet Now options to configure the panes that are available to participants.
  • During a meeting, the presenter can select Attendee Permissions from the Attendee pane, and then click to select the check box that corresponds to each pane that should be available to participants.

Q. How do I view attendees in Live Meeting?

A. Attendees can be arranged by using the following options:

  • Audio – Use this option to sort attendees by their current audio status.
  • Name – Use this option to sort attendees alphabetically by name. Names can be sorted by using the A on Top option or by using the Z on Top option.
  • Feedback – Use this option to sort attendees based on attendee feedback.
  • Role – Use this option to sort attendees based on their role in the meeting.
  • Attendees can be viewed by using the following formats:
    • List – In this format, attendees are listed and arranged according to the options that appear earlier in this section.
    • Seating Chart – This option displays users based on their feedback and in a seating chart arrangement. The Arrange By option is not available when uses are displayed by using the Seating Chart format.

To sort attendees

  1. Click Attendees.

  2. In the Attendees pane, click View.

  3. On the View menu, click Arrange By, and then click the appropriate format. Attendees are now displayed by using the arrangement that you selected.

Q. How do I locate an attendee in the Attendee list?

A. To locate an attendee, follow these steps:

  1. Click Attendees.
  2. In the Attendees pane, click Find.
  3. Type the name of the attendee to locate. As you type letters, the list of attendees narrows until only the specific match is displayed.

Q. How do I raise my hand in Live Meeting?

A. During a meeting, you can ask the presenter a question. To do this, use the Live Meeting Raise your hand option.

To raise your hand in Live Meeting

  1. Click Q&A.

  2. Click the top section of the Questions and Answers pane, and then click Raise your hand. A raised hand icon appears and your attendee name is displayed in the Question Manager.

To respond to a raised hand in Live Meeting

  1. In the Question Manager, click the raised hand to which you want to respond.

  2. Click one of the following options:

    • Chat – Use this option to chat with the particular attendee.
    • Give the Floor – Use this option to let the attendee type messages that will appear in the Questions and Answers pane of all participants.
    • Dismiss this question – Click this icon to remove the question from the Questions and Answers pane.
    • View the QA Log – Use this option to review the questions and answers log.
    • Clear the QA Log – Use this option to remove the entries from the questions and answers log.
    • Clear All of the Answer Windows – This command removes the entries from the Questions and Answers pane.

Q. How do I ask the presenter a question in Live Meeting?

A. You can use the Questions and Answers pane to ask the presenter a question during a Live Meeting if this feature has been enabled by the presenter.

To ask a question

  1. Click Q&A.

  2. Click the Questions and Answers pane.

  3. Type the question, and then click Ask.

  4. The question is displayed in the Question Manager.

To enable the Question and Answers pane

  1. Click Attendees.

  2. In the Attendees pane, click Permissions.

  3. Click to select the Ask questions check box, and then click Close.

Q. How do I chat with Live Meeting participants?

A. During a Live Meeting session, you can chat with another participant by using the Attendees console.

To start a chat session

  1. Click Attendees.

  2. Right-click the user to chat with. A chat box appears on your computer and on the chat recipient’s computer. The recipient’s name appears in the title bar.

  3. Type a message in the text area at the bottom of the chat window, and then click Send. The chat session between you and the participant appears at the top of the chat box. This information is not displayed to other meeting participants.

To enable the chat feature

  1. Click Attendees.

  2. In the Attendees pane, click Permissions.

  3. Click to select the Interact check box if this check box is not already selected.

  4. Click to select the Chat check box, and then click Close.

Q. How do I print to a PDF file in Live Meeting?

A. You can print a Live Meeting document resource to the Adobe Portable Document Format (.pdf) if this option has been enabled by the presenter or by the meeting organizer.

You can use one of the following methods to print to PDF in Live Meeting 2007:

  • Click the Print to PDF icon in the lower right portion of the context bar.
  • Right-click on the slide currently displayed and then click Print to PDF.
  • Press CTRL+P.
  • If the presenter has enabled the option to review current content, right-click a document resource in the Content panel, and then click Print to PDF.

Note: The Print to PDF icon is not displayed if the presenter has not enabled this feature in Live Meeting 2007.

Q. How do I download a handout in Live Meeting?

A. To enable attendees to download handouts, follow these steps:

  1. In the Meeting Console, click Attendees.
  2. In the Attendees pane, click Permissions.
  3. In the Handouts area, click Download only, and then click Close.

Q. How do I exit a meeting?

A. When a meeting or a presentation has ended, the presenter can perform the following actions:

  • Exit – This command logs the presenter out of the meeting.
  • Exit and End Meeting – This command logs the presenter out of the meeting and exits the meeting space. In this scenario, all attendees and presenters are logged out of the meeting.

To exit a Live Meeting session

  1. In the Live Meeting console, click the down arrow next to the Live Meeting icon in the upper left corner.

  2. Click Exit or click Exit and End Meeting.