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SQL Server Connection Type (SSRS)

To include data from a SQL Server database in your report, you must have a dataset that is based on a report data source of type Microsoft SQL Server. This built-in data source type is based on the Microsoft SQL Server data extension. Use this data source type to connect to and retrieve data from the current version and earlier versions of SQL Server databases.

This data extension supports multivalue parameters, server aggregates, and credentials managed separately from the connection string.

Use the information in this topic to build a data source. For step-by-step instructions, see Add and Verify a Data Connection or Data Source (Report Builder and SSRS).

When you connect to a SQL Server database, you are connecting to the database object in an instance of SQL Server on a server. The database might have multiple schemas that have multiple tables, views, and stored procedures. You specify the database object to use in the query designer. If you do not specify a database in the connection string, you connect to the default database that the database administrator assigned to you.

Contact your database administrator for connection information and for the credentials to use to connect to the data source. The following connection string example specifies a sample database on the local client:

Data Source=<server>;Initial Catalog=AdventureWorks

For more information about connection string examples, see Data Connections, Data Sources, and Connection Strings in Report Builder.

Credentials are required to run queries, to preview the report locally, and to preview the report from the report server.

After you publish your report, you may need to change the credentials for the data source so that when the report runs on the report server, the permissions to retrieve the data are valid.

From a report authoring client, the following options are available to specify credentials:

For more information, see Data Connections, Data Sources, and Connection Strings (SSRS) or Specify Credentials in Report Builder.

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A query specifies which data to retrieve for a report dataset. The columns in the result set for a query populate the field collection for a dataset. A report processes only the first result set that a query retrieves.

By default, if you create a new query or open an existing query that can be represented in the graphical query designer, the relational query designer is available. You can specify a query in the following ways:

  • Build a query interactively. Use the relational query designer that displays a hierarchical view of tables, views, stored procedures, and other database items, organized by database schema. Select columns from tables or views, or specify stored procedures or table-valued functions. Limit the number of rows of data to retrieve by specifying filter criteria. Customize the filter when the report runs by setting the parameter option.

  • Type or paste a query. Use the text-based query designer to enter Transact-SQL text directly, to paste query text from another source, to enter complex queries that cannot be built by using the relational query designer, or to enter query-based expressions.

  • Import an existing query from a file or report. Use the Import query button from either query designer to browse to a .sql file or .rdl file and import a query.

For more information, see Relational Query Designer User Interface (Report Builder) and Text-based Query Designer User Interface (Report Builder).

The following query modes are supported:

  • Text   Type in Transact-SQL commands.

  • Stored Procedure   Choose from a list of stored procedures.

Using Query Type Text

In the text-based query designer, you can type Transact-SQL commands to define the data in a dataset. For example, the following Transact-SQL query selects the names of all employees who are marketing assistants:

SELECT
  HumanResources.Employee.BusinessEntityID
  ,HumanResources.Employee.JobTitle
  ,Person.Person.FirstName
  ,Person.Person.LastName
FROM
  Person.Person
  INNER JOIN HumanResources.Employee
    ON Person.Person.BusinessEntityID = HumanResources.Employee.BusinessEntityID
WHERE HumanResources.Employee.JobTitle = 'Marketing Assistant' 

Click the Run button (!) on the toolbar to run the query and display a result set.

To parameterize this query, add a query parameter. For example, change the WHERE clause to the following:

WHERE HumanResources.Employee.JobTitle = (@JobTitle)

When you run the query, report parameters that correspond to query parameters are automatically created. For more information, see Query Parameters later in this topic.

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Using Query Type StoredProcedure

You can specify a stored procedure for a dataset query in one of the following ways:

  • In the Dataset Properties dialog box, set the Stored Procedure option. Choose from the drop-down list of stored procedures and table-valued functions.

  • In the relational query designer, in the Database view pane, select a stored procedure or table-valued function.

  • In the text-based query designer, select StoredProcedure from the toolbar.

After you select a stored procedure or table-valued function, you can run the query. You will be prompted for input parameter values. When you run the query, report parameters that correspond to input parameters are automatically created. For more information, see Query Parameters later in this topic.

Only the first result set that is retrieved for a stored procedure is supported. If a stored procedure returns multiple result sets, only the first one is used.

If a stored procedure has a parameter that has a default value, you can access that value by using the DEFAULT keyword as a value for the parameter. If the query parameter is linked to a report parameter, the user can type or select the word DEFAULT in the input box for the report parameter.

For more information, see "Stored Procedures (Database Engine)" in SQL Server Books Online on msdn.microsoft.com.

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When query text contains query variables or stored procedures that have input parameters, the corresponding query parameters for the dataset and report parameters for the report are automatically generated. The query text must not include the DECLARE statement for each query variable.

For example, the following SQL query creates a report parameter named EmpID:

SELECT FirstName, LastName FROM HumanResources.Employee E INNER JOIN
       Person.Contact C ON  E.ContactID=C.ContactID 
WHERE EmployeeID = (@EmpID)

Report parameters are created with default property values that you might need to modify. For example:

  • By default, each report parameter is data type Text. If the underlying data is a different data type, you must change the parameter data type.

  • If you select the option for multivalued parameters, you must manually change the query to test whether values are part of a set by using the IN operator, for example, WHERE EmployeeID IN (@EmpID).

For more information, see Report Parameters (Report Builder and SSRS).

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You can also retrieve data from a SQL Server database by using an OLE DB or ODBC data source type. For more information, see OLE DB Connection Type (SSRS) or ODBC Connection Type (SSRS).

Platform and Version Information

For more information about platform and version support, see Data Sources Supported by Reporting Services (SSRS) in the Reporting Services documentation in SQL Server Books Online.

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These sections of the documentation provide in-depth conceptual information about report data, and procedural information about how to define, customize, and use parts of a report that are related to data.

Add Data to a Report (Report Builder and SSRS)

Provides an overview of accessing data for your report.

Data Connections, Data Sources, and Connection Strings in Report Builder

Provides information about data connections and data sources.

Report Embedded Datasets and Shared Datasets (Report Builder and SSRS)

Provides information about embedded and shared datasets.

Dataset Fields Collection (Report Builder and SSRS)

Provides information about the dataset field collection generated by the query.

Data Sources Supported by Reporting Services (SSRS) in the Reporting Services documentation in SQL Server Books Online.

Provides in-depth information about platform and version support for each data extension.

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