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Forward a message to a manager for approval

 

Applies to: Exchange Server 2013, Exchange Online

Topic Last Modified: 2013-03-15

When you configure a recipient for moderation, all messages sent to that recipient are subject to approval by the designated moderators. For more information about how Microsoft Exchange Server 2013 handles recipient moderation, see Managing message approval.

  • Estimated time to complete: 15 minutes

  • You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the"Moderated Transport" entry in the Mail flow permissions topic.

  • Microsoft Exchange Server 2007 doesn't support moderated recipients. If you have Exchange 2007 Hub Transport servers in your organization, you need to specify an Exchange 2013 Mailbox server as the distribution group expansion server for a moderated distribution group.

  • These examples show how to configure a distribution group for moderation, but you can follow similar steps to configure any type of recipient for moderation. Note that some recipient types can only be configured for moderation using the Exchange Management Shell.

  • For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard shortcuts in the Exchange admin center.

TipTip:
Having problems? Ask for help in the Exchange forums. Visit the forums at: Exchange Server, Exchange Online, or Exchange Online Protection.

This example configures the following moderation settings for the distribution group named All Employees:

  • Enable moderation for the distribution group.

  • Designate David Hamilton and Yossi Ran as moderators.

  • Allow the members of the distribution group named HR to bypass moderation.

  • Notify internal senders if their message to the distribution group is rejected, but do not send any notifications to external senders.

To accomplish the tasks in this example scenario, perform the following procedure:

  1. In the EAC, navigate to Recipients > Groups.

  2. In the result pane, select the All employees distribution group and click Edit Edit icon.

  3. On the properties page, click Message approval, and complete the following:

    1. Select the Messages sent to this group have to be approved by a moderator check box.

    2. In the Group moderators list, click Add Add Icon.

    3. In the Select group moderators dialog, find and select David Hamilton, click Add, find and select Yossi Ran, and click Add. When you are finished, click OK.

    4. In the Senders who don't require message approval list, click Add Add Icon.

    5. In the Select senders dialog, find and select HR from the list and click Add. When you are finished, click OK.

    6. In Select moderation notifications, select Notify all senders when their messages aren't approved.

  4. Click Save.

Run the following command:

Set-<RecipientType> <Identity> -ModerationEnabled $true -ModeratedBy <recipient1,recipient2...> -ByPassModerationFromSendersOrMembers <recipient1,recipient2...> -SendModerationNotifications <Never | Always | Internal>

This example configures the following moderation settings for the distribution group named All Employees:

  • Enable moderation for the distribution group.

  • Designate David Hamilton and Yossi Ran as moderators.

  • Allow the members of the distribution group named HR to bypass moderation.

  • Notify internal senders if their message to the distribution group is rejected, but do not send any notifications to external senders.

To accomplish the tasks in this example scenario, run the following command:

Set-DistributionGroup "All Employees" -ModerationEnabled $true -ModeratedBy "David Hamilton","Yossi Ran" -ByPassModerationFromSendersOrMembers HR -SendModerationNotifications Internal

To add or remove users from the list of moderators or recipients who bypass moderation without affecting other entries, use the following syntax:

Set-<RecipientType> <Identity> -ModeratedBy @{Add="<recipient1>","<recipient2>"...; Remove="<recipient1>","<recipient2>"...} -ByPassModerationFromSendersOrMembers @{Add="<recipient1>","<recipient2>"...; Remove="<recipient1>","<recipient2>"...}

This example configures the following moderation settings for the distribution group named All Employees:

  • Add the user chris@contoso.com to the list of existing moderators.

  • Remove the user michelle@contoso.com from the list of existing senders who bypass moderation.

Set-DistributionGroup "All Employees" -ModeratedBy @{Add="chris@contoso.com"} -ByPassModerationFromSendersOrMembers @{Remove="michelle@contoso.com"}

To verify that you have successfully configured a recipient for moderation, do the following:

  1. Send a test message to the moderated recipient.

  2. Verify the designated moderators receive notification.

  3. Verify the recipients who bypass moderation receive the message directly.

 
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